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<p class="MsoNormal"><i>Sent on beh</i><i>al</i><i>f of the
Jefferson Lab I</i><i>nformation Technology Division</i><b><br>
</b></p>
<p class="MsoNormal"><b>Background</b><o:p></o:p></p>
<p class="MsoNormal">If you work with sensitive information, you
may be impacted
by the upcoming rollout of multifactor authentication (MFA) in
Jefferson Lab’s
computing environment. In order to better protect data and
systems at the
Laboratory, and in collaboration with a broader initiative
across the DOE
complex, Jefferson Lab is rolling out MFA to staff and users
with access to
sensitive information. MFA usually combines a pin or a password
with some kind
of hardware token or card, which makes it more difficult to
compromise an account.
The Lab is rolling out a version of MFA that requires a
PIN+smartcard token.<o:p></o:p></p>
<p class="MsoNormal"><b>What does this mean for you?</b><o:p></o:p></p>
<p class="MsoNormal">Jefferson Lab already has implemented MFA to
protect certain
types of sensitive data/systems, such as those on the business
services
network. In order to comply with the current DOE initiatives and
align with
best-business practices, the Lab will be enhancing our MFA
implementation using
an approach that will minimize the impact on Lab mission while
reducing risk.
We thank everyone who has participated in the surveys over the
past few months,
in which we have been able to collect valuable information to
help identify
computers, group directories, and user accounts that should be
protected using
MFA.<o:p></o:p></p>
<p class="MsoNormal">Changes will include requiring MFA for some
users, and a
split of the group file server into separate areas for Open
Science versus
Sensitive/MFA-protected information areas. Most staff will
require MFA
tokens/smart cards for login access to JLab systems. Most
non-staff (users,
contract services, etc.) will continue to use passwords at this
time.<o:p></o:p></p>
<p class="MsoNormal">To find out if you will require an MFA token
or smart card
based on the systems you access, visit:
<a
href="https://misportal.jlab.org/mis/apps/cni/accounts/myMFA.cfm">https://misportal.jlab.org/mis/apps/cni/accounts/myMFA.cfm</a><o:p></o:p></p>
<p class="MsoNormal"><b>Upcoming changes</b><o:p></o:p></p>
<p class="MsoNormal">Starting Tuesday, December 13, 2016, the IT
Division will
begin distributing MFA tokens to those who do not yet have them
but will need
them, and we appreciate your cooperation in this effort. For
your convenience,
Helpdesk staff will carry out this distribution on a planned
schedule – visiting
a number of the lab’s buildings over several days. Staff may
also visit the
Helpdesk in CEBAF Center to obtain their MFA token at any time.
Staff who are
available to pick up their MFA token or smart card are
encouraged to do so
before the end of the year; however, the distribution will
continue in January.
Although smartcard authentication will not be required before
January, we
encourage users to begin using their smartcards to login
immediately, as it
will give us confidence that the system is working and no users
will be
adversely affected when it becomes required.<o:p></o:p></p>
<p class="MsoNormal">During the holiday shutdown, on December 27,
2016, the IT
Division will perform the group file server split. Users may
experience
intermittent outages on December 27-28 while this work is being
performed. More
information about this work is provided at the link below and
will be made
available soon.<o:p></o:p></p>
<p class="MsoNormal"><b>More Information</b><o:p></o:p></p>
<p class="MsoNormal">For more information, including a card
issuance schedule by
building, FAQs and details on how these changes will impact you,
please visit
the following website: <a href="https://www.jlab.org/mfa">https://www.jlab.org/mfa</a></p>
<p class="MsoNormal">---</p>
</p>
<p class="MsoNormal"><i>Sent on beh</i><i>al</i><i>f of the
Jefferson Lab I</i><i>nformation Technology Division</i><b><br>
</b></p>
<p>
<p class="MsoNormal"><o:p></o:p></p>
</p>
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