[All_jlau] 2011 Lab Shutdown/Exception Process

[Rhonda Barbosa]

Colleagues:

The Laboratory shutdown begins Thursday, December 22 at 5 p.m.  The Lab 
will reopen on Monday, January 2, 2012.  As a reminder, December 23, 26, 
29 and 30 are designated as holidays.  December 27 and 28 can be taken 
as vacation days or as Leave Without Pay (LWOP). The LWOP option is 
available only during the Lab shutdown.  For those employees who elect 
LWOP, they must adhere to the guidelines detailed below.  Employees are 
responsible for charging time to the Leave codes as appropriate.

Exempt employees who elect to take LWOP CANNOT be on the premises during 
the Lab shutdown and are NOT authorized to work during this time. Those 
exempt employees who choose to charge LWOP in lieu of vacation must 
notify their supervisor and HR, via email to Brandye Rogers 
(brogers at jlab.org <mailto:brogers at jlab.org>)* *_*no later than Friday, 
December 16, 2011.*
_
Non-exempt employees who elect LWOP should only charge actual hours 
worked to their time sheet. An email from the non-exempt employee to 
Brandye Rogers in HR (brogers at jlab.org <mailto:brogers at jlab.org>) and 
the immediate supervisor is required *_no later than Friday, December 
16, 2011_ *if LWOP during the shutdown is selected.

Employees who elect LWOP are advised that sick and vacation leave 
accruals for the time sheet period will be prorated down.  This 
proration is also true for the employer TIAA CREF contributions.
_
_ _Associate Directors are responsible for submitting a list to Rusty 
Sprouse __no later than 12PM, Monday, December 19_ for employees _using 
the attached form_ that are required to work during the shutdown period. 
For all exempt employees required to work during the holiday shutdown, 
adherence to the time charging practices and on-site rules outlined 
above is essential.

It is critical that all employees on site provide proper notification 
due to the power outage impacting various buildings across the campus.   
The following facilities will be inaccessible during the power outage:  
CEBAF Center, EEL,  Test Lab, CTF, Building 59, and Trailers 34D and 34E.

During the shutdown, facility and infrastructure maintenance and energy 
saving measures will be in effect in the remaining buildings including 
the VARC and ARC.  This means that building temperatures will be reduced 
and certain equipment will be turned off to save energy.


Regards,
Rhonda
Human Resources
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