[All_staff] Staff Must Validate Property, Take Property Refresher Training by COB Today

[deborah magaldi]

1.  Each year Jefferson Lab staff members must account for lab property 
assigned to their individual property custodian inventory lists. This 
annual "validation process" began April 1. It ends at close-of-business 
today. As of today, 35 percent of all "property custodians" still NEED 
TO COMPLETE their validations. If you haven't already completed your 
property validation, please do so by close-of-business today, April 15.

Nearly every staff member is a property custodian. A property custodian 
may have one item or more than 100 assigned to him or her. For instance, 
if you have a JLab computer, you are a property custodian.

During the annual validation period, each custodian must "validate" all 
of the items on his or her inventory list. Part of the process requires 
custodians to state the general condition of their assigned property: 
"good," "fair" or "poor." Guidance for determining property condition is 
provided on your property validation webpage.

To pull down your property list, access the Property Validation utility 
from: https://mis.jlab.org/mis/apps/index.cfm?app_id=149


Or visit your property validation page from the JLab Insight page: 
https://misportal.jlab.org/InsightWebProject/login.jsp . 

Look for the Property Validation link in the Personal Information block 
on the left side of your Insight Front Page.


2.  Additionally during this time, all property custodians must take the 
Property Custodian Refresher GEN 150 training (about 5 minutes).  The 
training can be accessed directly from this link: 
http://www.jlab.org/div_dept/train/prop_cust_refresher/

Or you may go to the web-based training page: 
http://www.jlab.org/div_dept/train/webbasedtraining.html .  Click on 
Property Custodian Refresher to access the training.


3.   *_Report Lost, Misplaced Property_*

The Property Policy Manual Section 3.16 states: If property cannot be 
located during the validation, custodians must report the missing 
property (including: borrowed, user owned and property in the possession 
of subcontractors) to the Jefferson Lab Property Officer by email 
(tbriggs at jlab.org).

Immediately following this initial notification, the custodian must 
initiate a Jefferson Lab Missing Item Report (available on the Property 
Management webpage at:  http://www.jlab.org/fm/property/ ) and then 
route the report through their Division Management.

Division Management shall investigate the loss and include the following 
elements in the report:
--Why property cannot be located
--Actions taken to locate property
--Actions to prevent recurrence of loss.

The Missing Item Report with Division Management comments must then be 
forwarded to:
Jefferson Lab Property Manager
Mail Stop 28G
Fax 269-5835
tbriggs at jlab.org
 

4. The Property Management office will conduct a property inventory 
after the property validation period.

 

/This email is being sent on behalf of JLab's Property Management office./

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