[All_staff] Time Reporting Instructions for Early Release and Delayed Opening

[Janet Smith]

As a result of the Lab's early closing on Thursday, December 16, 2010 
and the delayed opening on Friday, December 17, 2010, employees are to 
follow the guidelines below for recording time:
 
_All Staff:_
If you were already scheduled for vacation/sick leave on Thursday, 
December 16th and/or Friday, December 17th, then enter your hours 
accordingly as vacation/sick leave.  The early closing and/or late start 
do not affect your time entries.  Please note that only employees who 
were at work on December 16th and remained at work until the designated 
time of dismissal will be granted Weather/Public Emergency Leave; 
otherwise, vacation leave must be charged.  Also, employees must have 
reported to work on December 17th in order to receive up to three hours 
of paid Weather/Public Emergency Leave; otherwise, vacation (or leave 
without pay if vacation leave is exhausted) must be charged.

_Students & Casuals:_
Record actual hours worked on Thursday and Friday as normal.  Students 
and Casuals are not eligible for any type of leave.
 
_Non-Exempt Staff:_
Record actual hours worked on Thursday and Friday as normal.  The 
remainder of your scheduled work days should be charged either to 
Weather/Public Emergency Leave (up to four hours on December 16th and up 
to three hours on December 17th) or vacation accordingly.  Record 8 
hours on Thursday and Friday to vacation/sick leave if you were already 
scheduled for vacation/sick leave.
 
_Exempt Staff:_
If you record productive time by day, record your actual hours worked on 
Thursday and Friday.  The remainder of your scheduled work days should 
be charged either to Weather/Public Emergency Leave (up to four hours on 
December 16th and up to three hours on December 17th) or vacation 
accordingly.  Record 8 hours on Thursday and Friday to vacation/sick 
leave if you were already scheduled for vacation/sick leave.
If you record productive time with percentages, record up to four hours 
on December 16th and up to three hours on December 17th to 
Weather/Public Emergency Leave or vacation accordingly.  Complete your 
percentages as usual at the end of the pay period.  If you were already 
scheduled for vacation/sick leave, record 8 hours on Thursday and Friday 
to vacation/sick leave.
 
If the Weather/Public Emergency Leave charge line is not already on your 
timesheet, follow the instructions below to add it:
 
Click on the binoculars in the Project Field
Click on the + next to Favorites
Highlight the Weather/Public Emergency line
Click on Add to Timesheet
 
If you do not see the Weather/Public Emergency charge in your Favorites,
Click on the binoculars in the Project Field
Click on the + next to Jefferson Lab
Click on the + next to Leave
Highlight the Weather/Public Emergency line
Click on Add to Timesheet
 
Please note that no comment is required when entering the Weather/Public 
Emergency Leave.  If you have any questions about the timesheet 
instructions for the Weather/Public Emergency Leave, please contact me 
at ext. 7503 or Sharon Hay at ext. 7620.
 
Janet P Smith
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