[All_staff] Time Reporting for Inclement Weather Monday, October 29, 2012

[Heidi Derby]

As a result of the Lab closing due to weather conditions related to 
hurricane Sandy on Monday, October 29, 2012, employees are to follow the 
guidelines below for recording time:

*_All Staff_
If you were already scheduled for vacation/sick leave on Monday, October 
29th, then enter your hours accordingly as vacation/sick leave.  The Lab 
closure does not affect your time entries.
*
_Students & Casuals:
_Record only actual hours worked on Monday as normal (this generally 
should be zero hours).  Students and Casuals are not eligible for any 
type of leave.

_Non-Exempt Staff:
_Record only actual hours worked on Monday as normal.  The remainder of 
your scheduled work day should be charged to Weather/Public Emergency 
Leave (up to 8 hours) or to vacation/sick leave if you were already 
scheduled for vacation/sick leave.

_Exempt Staff:
_If you record your productive time by day, record only your actual 
hours worked on Monday.  The remainder of your scheduled work day should 
be charged to Weather/Public Emergency Leave (up to 8 hours) or to 
vacation/sick leave if you were already scheduled for vacation/sick leave.

If you record productive time with percentages, record up to 8 hours of 
Weather/Public Emergency Leave on Monday or record vacation/sick leave 
if you were already scheduled for vacation/sick leave.  Complete your 
work percentages as usual at the end of the pay period.

If the Weather/Public Emergency Leave charge line is not already on your 
timesheet, follow the instructions below to add it:

Click on the binoculars in the Project Field
Click on the + next to Favorites
Click on the white box in the blue area next to the Weather/Public 
Emergency line
Click on Add to Timesheet

If you do not see the Weather/Public Emergency charge in your Favorites,
Click on the binoculars in the Project Field
Click on the + next to Jefferson Lab
Click on the + next to Leave
Click on the white box in the blue area next to the Weather/Public 
Emergency line
Click on Add to Timesheet

Please note that no comment is required when entering the Weather/Public 
Emergency Leave.  If you have any questions about the timesheet 
instructions for the Weather/Public Emergency Leave, please contact me 
at ext. 7120 or Janet Smith at ext. 7503.

Thank you,
Brian Agor

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