[All_staff] Holiday Shutdown Guidelines for Employees

[Joshua Cameron]

Sent on behalf of Rhonda Barbosa and Human Resources 


Colleagues: 

The Lab shutdown begins Tuesday, December 23 at 5 p.m. The Lab will reopen on Monday, January 5, 2015. As a reminder, December 24, 25, 26, as well as January 1, are designated as holidays. December 29, 30, 31, as well as January 2 can be taken as vacation days or as Leave Without Pay (LWOP). The LWOP option is available only during the lab shutdown. For those employees who elect LWOP, they must adhere to the guidelines detailed below. Employees are responsible for charging time to the leave codes as appropriate. 

Exempt employees who elect to take LWOP cannot be on the premises during the shutdown and are not authorized to work during this time. 

Non-exempt employees who elect LWOP should only charge actual hours worked to their time sheets. 

All employees who choose to charge LWOP in lieu of vacation must notify their supervisors and then send an email to Josh Cameron at jcameron at jlab.org with a CC to their supervisor no later than Friday, Dec. 12, 2014. 

Employees who elect LWOP are advised that sick and vacation leave accruals for the time sheet period will be prorated down. This proration is also true for the employer TIAA-CREF contributions. 

Associate Directors/Department Heads are responsible for submitting a list of employees required to work during the shutdown period to Rusty Sprouse no later than 12 p.m. (noon) Friday, December 19 using the attached form. For all exempt employees required to work during the holiday shutdown, adherence to the time-charging practices and on-site rules outlined above is essential. 

During the shutdown, energy-saving measures will be in effect in Lab buildings including the TED, Test Lab, EEL, CEBAF Center, Service Support Center and ARC. This means that building temperatures will be reduced and certain equipment will be turned off to save energy. 


Regards, 
Rhonda 
Human Resources 
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