[All_staff] Staff in ARC/SSC/Forestry - Power Outage Timesheet Instructions

[Janet Smith]

As a result of the power outages in the ARC, SSC, and Forestry buildings 
on Wednesday, April 19th, employees whose productive time was affected 
by the outage are to follow the guidelines below for recording time:

_All Staff_
If you were already scheduled for vacation/sick leave on Wednesday, 
April 19th, then enter your hours accordingly as vacation/sick leave.  
The power outage does not affect your time entries.

_Students & Casuals:
_Record actual hours worked on Wednesday as normal.  Students and 
Casuals are not eligible for any type of leave.

_Non-Exempt Staff:
_Record actual hours worked on Wednesday as normal.  The remainder of 
your scheduled work day should be charged either to Weather/Public 
Emergency Leave (up to 2 hours) or vacation accordingly.

_Exempt Staff:
_If you record your productive time by day, record your actual hours 
worked on Wednesday.  The remainder of your scheduled work day should be 
charged to Weather/Public Emergency Leave (up to 2 hours) or vacation 
accordingly.

If you record productive time with percentages, record up to 2 hours of 
Weather/Public Emergency Leave or vacation on Wednesday, April 19th.  
Complete your work percentages as usual at the end of the pay period.

If the Weather/Public Emergency Leave charge line is not already on your 
timesheet, follow the instructions below to add it:

Click on the magnifying glass in the Project Field
Click on the + next to Favorites
Click on the left-most white box next to the Weather/Public Emergency line
Click on Add to Timesheet

If you do not see the Weather/Public Emergency charge in your Favorites,
Click on the magnifying glass in the Project Field
Click on the + next to Jefferson Lab
Click on the + next to Leave
Click on the white box next to the Weather/Public Emergency line
Click on Add to Timesheet

Please note that no comment is required when entering the Weather/Public 
Emergency Leave.  If you have any questions about the timesheet 
instructions for the Weather/Public Emergency Leave, please contact me 
at ext. 7503 or Heidi Derby at ext. 7547.

Thanks.
Janet P Smith

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