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Completed and signed employee timesheets for November 1-15, 2009 were
due
to supervisors <b>at the end of the employee's last work day of the
timesheet period</b>.
If an employee was absent, the
supervisor should have completed and signed the employee’s timesheet by
this
same deadline. <b>Supervisor and project manager approvals</b> on
these timesheets are <b>due to Finance no later than</b> <b>2:00 p.m.
today, November 16th</b>. As a reminder, Jefferson Lab does not have
compensatory time as a form of payment for overtime. Please remember
that for non-exempts, your timesheet should always reflect your actual
work and leave time for the period; and for exempts, your timesheet
should always reflect your work prorated as required and your actual
leave time for the period. For those who supervise students and
casuals, sign their timesheets even if they did not have time for this
period.<br>
<br>
<u>Time Reporting for Early Closing and Delayed Opening<br>
</u>As a result of inclement weather conditions and
the Lab’s
early closing on Thursday, November 12, 2009 and the delayed opening on
Friday,
November 13, 2009, employees are to follow the guidelines below for
recording
time: <br>
<br>
<u>All Staff: </u><br>
If you were already scheduled for vacation/sick leave on Thursday,
November 12th
and/or Friday, November 13th, then enter your hours accordingly as
vacation/sick leave. The early closing and/or late start do not affect
your time entries. <br>
<b><span style="color: black;"></span></b> <br>
<u>Students & Casuals:</u> <br>
Record actual hours worked on Thursday and Friday as normal. Students
and
Casuals are not eligible for any type of leave. <br>
<br>
<u>Non-Exempt Staff: </u><br>
Record actual hours worked on Thursday and Friday as normal. The
remainder of your scheduled work days should be charged either to
Weather/Public Emergency Leave (up to eight hours on November 12th
and up to two hours on November 13th) or vacation accordingly.<span
style=""> </span>Record 8 hours on Thursday and Friday to
vacation/sick leave if you were already scheduled for vacation/sick
leave. <br>
<br>
<u>Exempt Staff:</u> <br>
If you record productive time by day, record your actual hours worked
on
Thursday and Friday. The remainder of your scheduled work days should
be
charged either to Weather/Public Emergency Leave (up to eight hours on
November
12th and up to two hours on November 13th) or vacation
accordingly.<span style=""> </span>Record 8 hours on Thursday
and Friday to vacation/sick leave if you were already scheduled for
vacation/sick leave. <br>
If you record productive time with percentages, record up to eight
hours on
November 12th and up to two hours on November 13th to
Weather/Public Emergency Leave or vacation accordingly.<span style="">
</span>Complete your percentages as usual at the end
of the pay period.<span style=""> </span>If you were already
scheduled for vacation/sick leave, record 8 hours on Thursday and
Friday to
vacation/sick leave. <br>
<br>
If the Weather/Public Emergency Leave charge line is not already on
your
timesheet, follow the instructions below to add it: <br>
<br>
Click on the binoculars in the Project Field <br>
Click on the + next to Favorites <br>
Highlight the Weather/Public Emergency line <br>
Click on Add to Timesheet <br>
<br>
If you do not see the Weather/Public Emergency charge in your
Favorites, <br>
Click on the binoculars in the Project Field <br>
Click on the + next to Jefferson Lab <br>
Click on the + next to Leave <br>
Highlight the Weather/Public Emergency line <br>
Click on Add to Timesheet <br>
<br>
<u>Time Collection Supported Browsers</u><br>
Many employees have problems when completing timesheets using different
versions of the Mozilla browser, specifically versions 1.7.2 and
1.7.3. Correcting timesheets, specifically, cannot be completed using
the Mozilla browser. Internet Explorer is the preferred browser, but
please be advised there are problems accessing the employee
self-service options when using IE 8.<br>
<br>
You can access the web-based Time Collection system from:<br>
Inside JLab - <a class="moz-txt-link-freetext"
href="http://misportal.jlab.org/time">http://misportal.jlab.org/time</a><br>
JLab Insight Page - Click on Timesheet under the Popular Applications
section<br>
Off-site access - <a class="moz-txt-link-freetext"
href="http://misportal.jlab.org/time">http://misportal.jlab.org/time</a><br>
<br>
The JLab Time Collection Manual is also available from the JLab home
page under Publications, then Manuals.<br>
<br>
Please contact Sharon Hay at ext. 7620 or me at ext. 7503 if you have
any questions. Thank you for your assistance.
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