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Colleagues: <br>
<br>
The Laboratory shutdown begins Wednesday, December 23 at 5 p.m. The
Lab will reopen on Monday, January 4, 2010. As a reminder, December
24, 25, and 31 are holidays, as is January 1, 2010. December 28, 29 and
30 can be taken as vacation days or as Leave Without Pay (LWOP). The
LWOP option is a change from past practice and is available only during
the
Lab shutdown. For those employees who elect LWOP, they must adhere to
the guidelines detailed below. Employees are responsible for charging
time to the Leave codes as appropriate. <br>
<br>
Exempt employees who elect to take LWOP CANNOT be on the premises
during the Lab shutdown and are not authorized to work during this
time. Those exempt employees who choose to charge LWOP in lieu of
Vacation must notify their supervisor and HR, via email to Josh Cameron
(<a moz-do-not-send="true" class="moz-txt-link-abbreviated"
href="mailto:jcameron@jlab.org">jcameron@jlab.org</a>)
<u>no later than Friday, December 18,
2009.<br>
</u> <br>
Non-exempt employees who elect LWOP should only charge actual hours
worked to their timesheet.
An email from the non-exempt employee to Josh Cameron in HR
(<a moz-do-not-send="true" class="moz-txt-link-abbreviated"
href="mailto:jcameron@jlab.org">jcameron@jlab.org</a>)
and the immediate supervisor is required <u>no
later than Friday, December 18, 2009</u> if LWOP during the shutdown is
selected.<br>
<br>
Those employees who elect LWOP are advised that sick and vacation leave
accruals for the timesheet period will be prorated down. This
proration is also true for the employer TIAA contributions.
<br>
<br>
<font color="#000000">Associate
Directors are responsible for submitting a list to Rusty Sprouse <u>no
later than 12PM,
Monday, December 21</u></font> for employees that are required to work
during the shutdown period. For all exempt employees required to work
during the holiday shutdown,
adherence to the time charging practices and on-site rules outlined
above is essential. <br>
<br>
It is critical that all employees on site provide proper notification
due to the power outage impacting various buildings across the campus.
No one will be allowed to work in buildings affected by the power
outage without prior approval from Facilities Management and Safety. <br>
<br>
During the shutdown, facility and infrastructure maintenance and energy
saving measures will be in effect. This means that building
temperatures will be reduced and certain equipment will be turned off
to save energy. <br>
<br>
Safe work practices per the ES&H policy must be adhered to. <br>
<br>
Regards, <br>
Rhonda<br>
Human Resources<br>
<br>
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