<!DOCTYPE html PUBLIC "-//W3C//DTD HTML 4.01 Transitional//EN">
<html>
<head>
</head>
<body bgcolor="#ffffff" text="#000000">
Completed and signed employee timesheets for February 1-15, 2010 were
due
to supervisors <b>at the end of the employee's last scheduled work day
of the timesheet period</b>. If an
employee was absent, the
supervisor should have completed and signed the employee’s timesheet by
this
same deadline. <br>
<br>
<b>Supervisor and project manager approvals</b> on
these timesheets are due to Finance no later than <b>2:00 p.m. today,
February 16th</b>. As a reminder, Jefferson Lab does not have
compensatory time as a form of payment for overtime. Please remember
that for non-exempts, your timesheet should always reflect your actual
work and leave time for the period; and for exempts, your timesheet
should always reflect your work prorated as required and your actual
leave time for the period. For those who supervise students and
casuals, sign their timesheets even if they did not have time for this
period.<br>
<br>
<u>Time Reporting for Inclement Weather (February 1st and 2nd only)</u><br>
<span style="font-size: 11pt;">As a result of the Lab closing
due to inclement weather on Monday, February 1, 2010 and the delayed
opening on
Tuesday, February 2, 2010, employees are to follow the guidelines below
for
recording time:<o:p></o:p></span>
<br>
<span style="font-size: 11pt;"><o:p> </o:p></span>
<br>
<u><span style="font-size: 11pt;">All Staff:<span style=""> </span><o:p></o:p></span></u>
<br>
<span style="font-size: 11pt;">If you were already scheduled
for vacation/sick leave on Monday, February 1st and/or Tuesday,
February 2nd,
then
enter your hours accordingly as vacation/sick leave.<span style=""> </span>The
closing and/or late start does not affect
your time entries.<o:p></o:p></span>
<br>
<b style=""><span style="font-size: 11pt; color: black;" lang="EN"></span></b><span
style="font-size: 11pt;"><o:p> </o:p></span>
<br>
<u><span style="font-size: 11pt;">Students & Casuals:<o:p></o:p></span></u>
<br>
<span style="font-size: 11pt;">No hours should be recorded
on Monday.<span style=""> </span>Record actual hours worked on
Tuesday as normal.<span style=""> </span>Students and Casuals
are not eligible for any type of leave.<span style=""> </span><o:p></o:p></span>
<br>
<span style="font-size: 11pt;"><o:p> </o:p></span>
<br>
<u><span style="font-size: 11pt;">Non-Exempt Staff:<span style=""> </span><o:p></o:p></span></u>
<br>
<span style="font-size: 11pt;">Record 8 hours on Monday to
Weather/Public
Emergency Leave or to vacation/sick leave if you were already scheduled
for
vacation/sick leave.<span style=""> </span>Record actual hours
worked on Tuesday as normal.<span style=""> </span>The
remainder of your scheduled work day should be charged either to
Weather/Public
Emergency Leave (up to two hours) or vacation accordingly.<o:p></o:p></span>
<br>
<span style="font-size: 11pt;"><o:p> </o:p></span>
<br>
<u><span style="font-size: 11pt;">Exempt Staff:<o:p></o:p></span></u>
<br>
<span style="font-size: 11pt;">If you record productive time
by day, record 8 hours on Monday to Weather/Public Emergency Leave or
to
vacation/sick leave if you were already scheduled for vacation/sick
leave.<span style=""> </span>Record your actual hours worked on
Tuesday.<span style=""> </span>The remainder of your scheduled work
day should
be charged either to Weather/Public Emergency Leave (up to two hours)
or
vacation accordingly.<o:p></o:p></span>
<br>
<span style="font-size: 11pt;">If you record productive time
with percentages, record 8 hours on Monday to Weather/Public Emergency
Leave or
to vacation/sick leave if you were already scheduled for vacation/sick
leave,
and record up to two hours of Weather/Public Emergency Leave or
vacation on Tuesday, February 2nd.<span style=""> </span>Complete
your percentages
accordingly at the end of the pay period.<o:p></o:p></span>
<br>
<span style="font-size: 11pt;"><o:p> </o:p></span>
<br>
<span style="font-size: 11pt;">If the Weather/Public
Emergency Leave charge line is not already on your timesheet, follow
the
instructions below to add it:<span style=""> </span><o:p></o:p></span>
<br>
<span style="font-size: 11pt;"><o:p> </o:p></span>
<br>
<span style="font-size: 11pt;">Click on the binoculars in
the Project Field<o:p></o:p></span>
<br>
<span style="font-size: 11pt;">Click on the + next to
Favorites<o:p></o:p></span>
<br>
<span style="font-size: 11pt;">Highlight the Weather/Public
Emergency line<o:p></o:p></span>
<br>
<span style="font-size: 11pt;">Click on Add to Timesheet<o:p></o:p></span>
<br>
<span style="font-size: 11pt;"><o:p> </o:p></span>
<br>
<span style="font-size: 11pt;">If you do not see the
Weather/Public Emergency charge in your Favorites,<o:p></o:p></span>
<br>
<span style="font-size: 11pt;">Click on the binoculars in
the Project Field<o:p></o:p></span>
<br>
<span style="font-size: 11pt;">Click on the + next to
Jefferson Lab<o:p></o:p></span>
<br>
<span style="font-size: 11pt;">Click on the + next to Leave<o:p></o:p></span>
<br>
<span style="font-size: 11pt;">Highlight the Weather/Public
Emergency line<o:p></o:p></span>
<br>
<span style="font-size: 11pt;">Click on Add to Timesheet<o:p></o:p></span>
<br>
<br>
<u>Time Collection Supported Browsers</u><br>
Many employees have problems when completing timesheets using different
versions of the Mozilla browser, specifically versions 1.7.2 and
1.7.3. Correcting timesheets, specifically, cannot be completed using
the Mozilla browser. Internet Explorer is the preferred browser, but
please be advised there are problems accessing the employee
self-service options when using IE 8.<br>
<br>
You can access the web-based Time Collection system from:<br>
Inside JLab - <a class="moz-txt-link-freetext"
href="http://misportal.jlab.org/time">http://misportal.jlab.org/time</a><br>
JLab Insight Page - Click on Timesheet under the Popular Applications
section<br>
Off-site access - <a class="moz-txt-link-freetext"
href="http://misportal.jlab.org/time">http://misportal.jlab.org/time</a><br>
<br>
The JLab Time Collection Manual is also available from the JLab home
page under Publications, then Manuals.<br>
<br>
Please contact Sharon Hay at ext. 7620 or me at ext. 7503 if you have
any questions. Thank you for your assistance.
</body>
</html>