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Completed and signed employee timesheets for September 1-15, 2010 are
due
to
supervisors at the <b>end of the employee's work day today, September
15th</b>.
If an employee is absent, the supervisor should complete and sign the
employee’s timesheet by this same deadline. <b>Supervisor and project
manager approvals</b> on these timesheets are <b>due to Finance no
later than 2:00 p.m. on Thursday, September 16th</b>. As a reminder,
Jefferson Lab does not have compensatory time as a form of payment for
overtime. Please remember that for non-exempts, your timesheet should
always reflect your actual work and leave time for the period; and for
exempts, your timesheet should always reflect your work prorated as
required and your actual leave time for the period. For those who
supervise students and casuals, sign their timesheets even if they did
not have time for this period.<br>
<br>
<u>Time Reporting for Potential Inclement Weather (9/3/2010)<br>
</u><font face="Courier New, Courier, monospace"><font
face="Times New Roman"><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";">As
a result of the Lab’s delayed opening due to the potentially severe
weather on Friday,
September 3, 2010, employees are to follow the guidelines below for
recording
time:</span><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";">
</span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";"> </span><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";">
</span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><u><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";">All
Staff: </span></u><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";">If
you were already scheduled for vacation/sick
leave on Friday, September 3rd, then enter your hours accordingly
as
vacation/sick leave. The late start does not affect your time
entries. Please note that employees must have reported to work on
September 3rd in order to receive any weather/public emergency leave.</span><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";">
</span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";"> </span><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";">
</span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><u><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";">Students
& Casuals:</span></u><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";">
</span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";">Record
actual hours worked on Friday as
normal. Students and Casuals are not eligible for any type of leave.
</span><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";"> </span><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";">
</span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><u><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";">Non-Exempt
Staff: </span></u><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";">Record
actual hours worked on Friday as
normal. The remainder of your scheduled work day should be charged
either
to Weather/Public Emergency Leave (up to two hours) or vacation,
provided your
normally scheduled workday begins at 8:00 a.m.<span style="">
</span>If your approved start time is earlier or later than 8:00 a.m.,
then the
amount of Weather/Public Emergency leave or vacation used will vary
accordingly,
to make up for the delayed 10:00 a.m. opening.</span><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";">
</span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";"> </span><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";">
</span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><u><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";">Exempt
Staff:</span></u><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";">
</span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";">If
you record productive time by day, record
your actual hours worked on Friday. The remainder of your scheduled
work
day should be charged either to Weather/Public Emergency Leave (up to
two
hours) or vacation, provided your normally scheduled workday begins at
8:00
a.m.<span style=""> </span>If your approved start time is
earlier or later than 8:00 a.m., then the amount of Weather/Public
Emergency
leave or vacation used will vary accordingly, to make up for the
delayed 10:00
a.m. opening.</span><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";">
<span style=""> </span></span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";">If
you record productive time with percentages,
record up to two hours of Weather/Public Emergency Leave or vacation on
Friday,
September 3rd, provided your normally scheduled workday
begins at
8:00 a.m.<span style=""> </span>If your approved start time is
earlier or later than 8:00 a.m., then the amount of Weather/Public
Emergency
leave or vacation used will vary accordingly, to make up for the
delayed 10:00
a.m. opening.<span style=""> </span>Complete your percentages
accordingly at the end of the pay period.</span><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";">
</span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";"> </span><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";">
</span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";">If
the Weather/Public Emergency Leave charge
line is not already on your timesheet, follow the instructions below to
add
it: </span><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";"> </span><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";">
</span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";">Click
on the binoculars in the Project Field</span><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";">
</span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";">Click
on the + next to Favorites</span><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";">
</span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";">Highlight
the Weather/Public Emergency line</span><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";">
</span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";">Click
on Add to Timesheet</span><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";">
</span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";"> </span><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";">
</span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";">If
you do not see the Weather/Public Emergency
charge in your Favorites,</span><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";">
</span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";">Click
on the binoculars in the Project Field</span><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";">
</span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";">Click
on the + next to Jefferson Lab</span><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";">
</span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";">Click
on the + next to Leave</span><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";">
</span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";">Highlight
the Weather/Public Emergency line</span><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";">
</span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";">Click
on Add to Timesheet</span><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";">
</span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";"> </span><span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";">
</span><br>
<span
style="font-size: 12pt; line-height: 115%; font-family: "Times New Roman","serif";"></span><span
style="font-size: 11pt; line-height: 115%; font-family: "Times New Roman","serif";">Please
note that no comment is required when
entering the Weather/Public Emergency Leave. </span></font></font><br>
<br>
<u>Time Collection Supported Browsers</u><br>
Many employees have problems when completing timesheets using different
versions of the Mozilla browser, specifically versions 1.7.2 and
1.7.3. Correcting timesheets, specifically, cannot be completed using
the Mozilla browser. Internet Explorer is the preferred browser, but
please be advised there are problems accessing the employee
self-service options when using IE 8.<br>
<br>
You can access the web-based Time Collection system from:<br>
Inside JLab - <a class="moz-txt-link-freetext"
href="http://misportal.jlab.org/time">http://misportal.jlab.org/time</a><br>
JLab Insight Page - Click on Timesheet under the Popular Applications
section<br>
Off-site access - <a class="moz-txt-link-freetext"
href="http://misportal.jlab.org/time">http://misportal.jlab.org/time</a><br>
<br>
The JLab Time Collection Manual is also available from the JLab home
page under Publications, then Manuals.<br>
<br>
Please contact Sharon Hay at ext. 7620 or me at ext. 7503 if you have
any questions. Thank you for your assistance.
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