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<p class="MsoNormal">Colleagues: <br>
<br>
The Laboratory shutdown begins Thursday, December 23 at 5 p.m.<span
style=""> </span>The Lab will reopen on Monday, January 3,
2011. <span style=""> </span>As a reminder, December 24, 27, 30
and 31 are designated as holidays. December 28, 29 can be taken as
vacation
days or as Leave Without Pay (LWOP). The LWOP option is available
only during
the Lab shutdown.<span style=""> </span>For those employees
who elect LWOP, they must adhere to the guidelines detailed
below.
Employees are responsible for charging time to the Leave codes as
appropriate. <br>
<br>
Exempt employees who elect to take LWOP CANNOT be on the premises
during the
Lab shutdown and are NOT authorized to work during this time.
Those exempt
employees who choose to charge LWOP in lieu of vacation must
notify their
supervisor and HR, via email to Josh Cameron (<a
href="mailto:jcameron@jlab.org">jcameron@jlab.org</a>)<b>
</b><u><b>no later than Friday, December 17, 2010.</b><br>
</u><br>
Non-exempt employees who elect LWOP should only charge actual
hours worked to
their time sheet. An email from the non-exempt employee to Josh
Cameron in HR (<a href="mailto:jcameron@jlab.org">jcameron@jlab.org</a>)
and the immediate
supervisor is required <b><u>no later than Friday, December 17,
2010</u> </b>if LWOP
during the shutdown is selected.<br>
<br>
Those employees who elect LWOP are advised that sick and vacation
leave
accruals for the time sheet period will be prorated down. This
proration
is also true for the employer TIAA contributions. <br>
<u><br>
</u>
<font color="#6600cc"><span style="color: black;"><u>Associate
Directors are responsible for submitting a
list to Rusty Sprouse </u><u>no later than 12PM, Monday,
December 20</u></span></font> for
employees that are required to work during the shutdown period.
For all exempt
employees required to work during the holiday shutdown, adherence
to the time
charging practices and on-site rules outlined above is essential.
<br>
<br>
It is critical that all employees on site provide proper
notification due to
the power outage impacting various buildings across the campus. No
one will be
allowed to work in buildings affected by the power outage without
prior
approval from Facilities Management and Safety. <span style=""> </span>The
power outage will affect CEBAF Center,
EEL, and Test Lab during the entire holiday period.<br>
<br>
During the shutdown, facility and infrastructure maintenance and
energy saving
measures will be in effect in the remaining buildings including
the VARC and ARC. This means that building temperatures will be
reduced and
certain equipment will be turned off to save energy. <br>
<br>
<br>
Regards, <br>
Rhonda<br>
Human Resources</p>
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