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Completed and signed employee timesheets for December 16-31, 2010 were
due to supervisors at the <b>end of the employee's last scheduled work
day of the timesheet period</b>, but no later than December 31st. If
an employee was absent, the
supervisor should have completed and signed the employee's timesheet by
this
same deadline. <b><br>
<br>
Supervisor
and project manager approvals</b> on these timesheets are due to
Finance <b>no later than 2:00 p.m. today, January 3, 2011. </b>As a
reminder,
Jefferson Lab does not have compensatory time as a form of payment for
overtime. Please remember that for
non-exempts, your
timesheet should always reflect your actual work and
leave time for the period; and for exempts, your timesheet should
always reflect your work prorated as required and your
actual leave time for the period. For those who supervise students and
casuals, sign their timesheets even if they did not have time for this
period.<br>
<b><br>
</b> The Laboratory shutdown began Thursday, December 23 at 5 p.m.<span
style=""> </span>The Lab reopened today, January 3, 2011. <span
style=""></span>December 24, 27, 30 and 31, 2010 were designated as
holidays. December 28th and 29th can be taken as vacation days or as
Leave Without Pay (LWOP). The LWOP option was available only during the
Lab shutdown.<span style=""> </span>For those employees who elected
LWOP, they must have adhered to the guidelines set forth in Rhonda
Barbosa's
all-staff email sent on December 15, 2010. Only those employees who
were on approved FMLA, short-term disability, or long-term disability
are eligible to charge sick leave during the shutdown. Also, only
those employees who are on the approved listing of authorized workers "<u><b>required</b></u>"
to work during the shutdown should have productive hours recorded
during this period.<br>
<br>
<u><b>Time Reporting for Early Closure and Delayed Opening (December
16th & 17th)</b><br>
</u>As a result of the Lab’s early closing on Thursday, December 16,
2010
and the delayed opening on Friday, December 17, 2010, employees are to
follow the guidelines below for recording time:<br>
<br>
<u>All Staff:</u> <br>
If you were already scheduled for vacation/sick leave on Thursday,
December 16th and/or Friday, December 17th, then enter your hours
accordingly as vacation/sick leave. The early closing and/or late
start do not affect your time entries. Please note that only employees
who were at work on December 16th and remained at work until the
designated time of dismissal will be granted Weather/Public Emergency
Leave; otherwise, vacation leave must be charged. Also, employees must
have reported to work on December 17th in order to receive up to three
hours of paid Weather/Public Emergency Leave; otherwise, vacation (or
leave without pay if vacation leave is exhausted) must be charged.<br>
<br>
<u>Students & Casuals:</u><br>
Record actual hours worked on Thursday and Friday as normal. Students
and Casuals are not eligible for any type of leave. <br>
<br>
<u>Non-Exempt Staff:</u> <br>
Record actual hours worked on Thursday and Friday as normal. The
remainder of your scheduled work days should be charged either to
Weather/Public Emergency Leave (up to four hours on December 16th and
up to three hours on December 17th) or vacation accordingly. Record 8
hours on Thursday and Friday to vacation/sick leave if you were already
scheduled for vacation/sick leave. <br>
<u>Exempt Staff:</u><br>
If you record productive time by day, record your actual hours worked
on Thursday and Friday. The remainder of your scheduled work days
should be charged either to Weather/Public Emergency Leave (up to four
hours on December 16th and up to three hours on December 17th) or
vacation accordingly. Record 8 hours on Thursday and Friday to
vacation/sick leave if you were already scheduled for vacation/sick
leave. <br>
If you record productive time with percentages, record up to four hours
on December 16th and up to three hours on December 17th to
Weather/Public Emergency Leave or vacation accordingly. Complete your
percentages as usual at the end of the pay period. If you were already
scheduled for vacation/sick leave, record 8 hours on Thursday and
Friday to vacation/sick leave.<br>
<br>
If the Weather/Public Emergency Leave charge line is not already on
your timesheet, follow the instructions below to add it: <br>
<br>
Click on the binoculars in the Project Field<br>
Click on the + next to Favorites<br>
Highlight the Weather/Public Emergency line<br>
Click on Add to Timesheet<br>
<br>
If you do not see the Weather/Public Emergency charge in your Favorites,<br>
Click on the binoculars in the Project Field<br>
Click on the + next to Jefferson Lab<br>
Click on the + next to Leave<br>
Highlight the Weather/Public Emergency line<br>
Click on Add to Timesheet<br>
<br>
Please note that no comment is required when entering the
Weather/Public Emergency Leave.<br>
<br>
<u>Time Collection Supported Browsers</u><br>
Many employees have problems when completing timesheets using different
versions of the Mozilla browser, specifically versions 1.7.2 and
1.7.3. Correcting timesheets, specifically, cannot be completed using
the Mozilla browser. Internet Explorer is the preferred browser, but
please be advised there are problems accessing the employee
self-service options when using IE 8.<br>
<br>
You can access the web-based Time Collection system from:<br>
Inside JLab - <a class="moz-txt-link-freetext"
href="http://misportal.jlab.org/time">http://misportal.jlab.org/time</a><br>
JLab Insight Page - Click on Timesheet under the Popular Applications
section<br>
Off-site access - <a class="moz-txt-link-freetext"
href="http://misportal.jlab.org/time">http://misportal.jlab.org/time</a><br>
<br>
The JLab Time Collection Manual is also available from the JLab home
page under Publications, then Manuals.<br>
<br>
Please contact Sharon Hay at ext 7620 or me at ext. 7503 if you have
any questions. Thank you for your assistance.
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