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<span style="font-size: 12pt; line-height: 115%;">Colleagues,</span>
<p class="MsoNormal"><span style="">On October 5, 2010 you received
an email regarding JSA's DOE contractual requirement to verify
employee identity and work authorization (E-Verify) and update
necessary I-9 forms. During the past 2 months all current
employee I-9 forms were audited and in order to be in compliance
with new E-Verify and I-9 regulations, a number of you are
required to complete new I-9 forms.</span></p>
<p class="MsoNormal" style="margin-bottom: 5pt; line-height:
normal;"><small><small><small><small><small><small><small><span
style="font-size: 12pt;">Employees who need to
complete a new I-9 form will receive two emails
from <a
href="mailto:DONOTREPLY@PERFECTCOMPLIANCE.COM"><span
style="color: blue;">DONOTREPLY@PERFECTCOMPLIANCE.COM</span></a>
January 6, 2011. <i><u>Please do not delete these
messages; this is NOT spam email</u>.</i> The
first email will contain a URL and
instructions.The second email will contain a
unique password to access the URL. Follow the
instructions prompted and submit the on line I-9
form. </span></small></small></small></small></small></small></small><small><small><small><small><small><small><small><span
style="font-size: 12pt;">Please disregard the
information in the final step of the online
submission; employees will <i>not</i> be notified
of appointments to present original documents.</span></small></small></small></small></small></small></small><small><small><small><small><small><small><small><span
style="font-size: 12pt;"> However, in order to
complete the process, identification and work
authorization original documents must be presented
to HR and validated. <br>
<br>
</span></small></small></small></small></small></small></small></p>
<div align="center"><small><small><small><small><small><small><small><span
style="font-size: 12pt;">Although JLab would
normally never ask for social security numbers, in
this unique circumstance employees will be
required to enter social security numbers as well
as other data to complete the online I-9 form.
This process uses an encrypted connection, so your
social security number is protected. To ensure a
secure connection to the correct website,
employees should verify in web browser that the
log in URL matches the following: <a
class="moz-txt-link-freetext"
href="https://www.perfectcompliance.com/">https://www.perfectcompliance.com/</a>
</span></small></small></small></small></small></small></small><br>
<small><small><small><small><small><small><small><span
style="font-size: 12pt;"></span></small></small></small></small></small></small></small></div>
<p class="MsoNormal" style="margin-bottom: 5pt; line-height:
normal;"><small><small><small><small><small><small><small><span
style="font-size: 12pt;">For employee convenience,
documents may be presented at the temporary
document centers or at the VARC front desk.
Additional details about temporary document center
hours and locations around the site will be
announced on Insight this week. If you have
questions please contact Sue Ewing at ext. 7687 or
the HR Front Desk at ext. 7598. </span></small></small></small></small></small></small></small></p>
<p class="MsoNormal" style="margin-bottom: 0.0001pt; line-height:
normal;"><small><small><small><small><small><small><small><span
style="font-size: 12pt;"><b><font color="#660000">All
I-9 forms must be completed and documents
presented by January 27, 2011</font></b><br>
<br>
Thank you in advance for your patience and
cooperation in fulfilling our E-Verify contractual
obligations by the end of January. <br>
<br>
Regards, <br>
Rhonda <br>
<i>Human Resources<br>
</i></span></small></small></small></small></small></small></small></p>
<p class="MsoNormal" style="margin-bottom: 0.0001pt; line-height:
normal;"><small><small><small><small><small><small><small><span
style="font-size: 12pt;"><i><br>
<br>
</i> </span></small></small></small></small></small></small></small></p>
<p class="MsoNormal"><i style=""><span style="font-family:
"Times New Roman","serif";">Sent October
2010:</span></i></p>
<div style="border-width: medium medium 1pt; border-style: none none
solid; border-color: -moz-use-text-color -moz-use-text-color
windowtext; padding: 0in 0in 1pt;">
<p class="MsoNormal" style="border: medium none; padding: 0in;"><b
style=""><span style="font-size: 12pt; line-height: 115%;
font-family: "Times New Roman","serif";"><span
style=""> </span>New Employment Verification Contract
Requirement</span></b></p>
</div>
<p class="MsoNormal"><span style="">On June 20, 2010, JSA’s contract
with the U.S. Department of Energy was amended to require use of
the Employment Verification or E-Verify System.<span style="">
</span>E-Verify is an electronic database operated by the U.S.
Department of Homeland Security to verify employee identity and
work authorization.<span style=""> </span>This contract change
requires JSA to review the I-9 employment eligibility forms of
all employees hired after November 6, 1986. Employees hired on
or before November 6, 1986 are exempt from this government
requirement. To minimize inconvenience to employees, HR will
review documents previously provided by affected employees and
compare them to the new requirements.</span></p>
<p class="MsoNormal"><span style="">The I-9 is the form that all
U.S. employers must complete and retain for each individual they
hire in the United States. The form is required for<span
style=""> </span>citizens and non-citizens. Employers are
required to examine the employment eligibility and identity
document(s) that employees present and determine whether the
document(s) appear to be genuine and support the information
provided on the I-9 form.</span></p>
<p class="MsoNormal"><span style="">For most employees, previously
supplied information and documents will meet the E-Verify system
and government regulation requirements.<span style=""> </span>However,
the new government regulations, and/or the limitations of the
E-Verify system, will require that JSA complete a new<span
style=""> </span>I-9 form for some employees.<span style="">
</span>In these cases, the employee will receive an email from
HR with instructions to provide new documentation and/or
complete a new form.<br>
<br>
</span></p>
<p class="MsoNormal"><span style="">Employees can read further
details about E-Verify on the HR homepage at the following URL:</span></p>
<p class="MsoNormal"><span style=""><a
href="http://www.jlab.org/div_dept/admin/HR/employment/everify.html">http://www.jlab.org/div_dept/admin/HR/employment/everify.html</a><br>
<br>
</span></p>
<p class="MsoNormal"><span style="">The HR department greatly
appreciates your time, patience, and cooperation in this matter.
If there are any questions, please contact me or Sue Ewing at
ext. 7687 or <a class="moz-txt-link-abbreviated"
href="mailto:ewing@jlab.org">ewing@jlab.org</a></span></p>
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