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Completed and signed employee timesheets for February 16-28, 2011 are
due
to
supervisors at the <b>end of the employee's work day today, February
28th</b>.
If an employee is absent, the supervisor should complete and sign the
employee’s timesheet by this same deadline. <br>
<b></b><br>
<b>Supervisor and project
manager approvals</b> on these timesheets are due to Finance <b>no
later than 2:00 p.m. on Tuesday, March 1st</b><font color="#3333ff">.
</font>As a reminder,
Jefferson Lab does not have compensatory time as a form of payment for
overtime. Please remember that for
non-exempts, your
timesheet should always reflect your actual work and
leave time for the period; and for exempts, your timesheet should
always reflect your work prorated as required and your
actual leave time for the period. For those who supervise students and
casuals, sign their timesheets even if they did not have time for this
period.<br>
<br>
<u><b>Time Reporting for ARC and VARC Power Outage on February 25th</b></u><br>
As a result of the power outages in the ARC and VARC
buildings on Friday, February 25th, employees whose productive time was
affected by the outage are to follow the guidelines below for recording
time:<br>
<br>
<u>All Staff</u><br>
If you were already scheduled for vacation/sick leave on Friday,
February 25th, then enter your hours accordingly as vacation/sick
leave. The power outage does not affect your time entries.<br>
<br>
<u>Students & Casuals:<br>
</u>Record actual hours worked on Friday as normal. Students and
Casuals are not eligible for any type of leave.<br>
<br>
<u>Non-Exempt Staff:<br>
</u>Record actual hours worked on Friday as normal. The remainder of
your scheduled work day should be charged either to Weather/Public
Emergency Leave (up to 4 hours) or vacation accordingly.<br>
<br>
<u>Exempt Staff:<br>
</u>If you record your productive time by day, record your actual hours
worked on Friday. The remainder of your scheduled work day should be
charged to Weather/Public Emergency Leave (up to 4 hours) or vacation
accordingly. <br>
<br>
If you record productive time with percentages, record up to 4 hours of
Weather/Public Emergency Leave or vacation on Friday, February 25th.
Complete your work percentages as usual at the end of the pay period.<br>
<br>
If the Weather/Public Emergency Leave charge line is not already on
your timesheet, follow the instructions below to add it:<br>
<br>
Click on the binoculars in the Project Field<br>
Click on the + next to Favorites<br>
Click on the white box in the blue area next to the Weather/Public
Emergency line<br>
Click on Add to Timesheet<br>
<br>
If you do not see the Weather/Public Emergency charge in your Favorites,<br>
Click on the binoculars in the Project Field<br>
Click on the + next to Jefferson Lab<br>
Click on the + next to Leave<br>
Click on the white box in the blue area next to the Weather/Public
Emergency line<br>
Click on Add to Timesheet<br>
<br>
Please note that no comment is required when entering the
Weather/Public Emergency Leave.<br>
<br>
<u>Time Collection Supported Browsers</u><br>
Many employees have problems when completing timesheets using different
versions of the Mozilla browser, specifically versions 1.7.2 and
1.7.3. Correcting timesheets, specifically, cannot be completed using
the Mozilla browser. Internet Explorer is the preferred browser, but
please be advised there are problems accessing the employee
self-service options when using IE 8.<br>
<br>
You can access the web-based Time Collection system from:<br>
Inside JLab - <a class="moz-txt-link-freetext"
href="http://misportal.jlab.org/time">http://misportal.jlab.org/time</a><br>
JLab Insight Page - Click on Timesheet under the Popular Applications
section<br>
Off-site access - <a class="moz-txt-link-freetext"
href="http://misportal.jlab.org/time">http://misportal.jlab.org/time</a><br>
<br>
The JLab Time Collection Manual is also available from the JLab home
page under Publications, then Manuals.<br>
<br>
Please contact Sharon Hay at ext 7620 or me at ext. 7503 if you have
any questions. Thank you for your assistance.<br>
<br>
Janet Smith<br>
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