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Completed and signed employee timesheets for October 16-31, 2012 are
<b>due to supervisors at the end of the employee's work day today,
October 31st</b>. If an employee is absent, the supervisor should
complete and sign the employee’s timesheet by this same deadline.<br>
<br>
<b>Supervisor and project manager approvals</b> on these timesheets
<b>are due to Finance no later than 2 p.m. on Thursday, November 1st</b>.
As a reminder, Jefferson Lab does not have compensatory time as a
form of payment for overtime. Please remember that for non-exempts,
your timesheet should always reflect your actual work and leave time
for the period; and for exempts, your timesheet should always
reflect your work prorated as required and your actual leave time
for the period. For those who supervise students and casuals, sign
their timesheets even if they did not have time for this period.<br>
<br>
<big><u>Time Reporting for Inclement Weather on Monday, October 29th</u></big><br>
As a result of the Lab closing due to weather conditions related to
hurricane Sandy on Monday, October 29, 2012, employees are to follow
the guidelines below for recording time:<br>
<br>
<b><u>All Staff</u><br>
If you were already scheduled for vacation/sick leave on Monday,
October 29th, then enter your hours accordingly as vacation/sick
leave. The Lab closure does not affect your time entries.<br>
</b> <br>
<u>Students & Casuals:<br>
</u>Record only actual hours worked on Monday as normal (this
generally should be zero hours). Students and Casuals are not
eligible for any type of leave.<br>
<br>
<u>Non-Exempt Staff:<br>
</u>Record only actual hours worked on Monday as normal. The
remainder of your scheduled work day should be charged to
Weather/Public Emergency Leave (up to 8 hours) or to vacation/sick
leave if you were already scheduled for vacation/sick leave.<span
style="font-size: 11pt;"><span style=""></span></span><br>
<br>
<u>Exempt Staff:<br>
</u>If you record your productive time by day, record only your
actual hours worked on Monday. The remainder of your scheduled work
day should be charged to Weather/Public Emergency Leave (up to 8
hours) or to vacation/sick leave if you were already scheduled for
vacation/sick leave.<span style="font-size: 11pt;"><span style=""></span></span>
<br>
<br>
If you record productive time with percentages, record up to 8 hours
of Weather/Public Emergency Leave on Monday or record vacation/sick
leave if you were already scheduled for vacation/sick leave.<span
style="font-size: 11pt;"><span style=""></span></span> Complete
your work percentages as usual at the end of the pay period.<br>
<br>
If the Weather/Public Emergency Leave charge line is not already on
your timesheet, follow the instructions below to add it:<br>
<br>
Click on the binoculars in the Project Field<br>
Click on the + next to Favorites<br>
Click on the white box in the blue area next to the Weather/Public
Emergency line<br>
Click on Add to Timesheet<br>
<br>
If you do not see the Weather/Public Emergency charge in your
Favorites,<br>
Click on the binoculars in the Project Field<br>
Click on the + next to Jefferson Lab<br>
Click on the + next to Leave<br>
Click on the white box in the blue area next to the Weather/Public
Emergency line<br>
Click on Add to Timesheet<br>
<br>
Please note that no comment is required when entering the
Weather/Public Emergency Leave. <br>
<br>
You can access the web-based Time Collection system from:<br>
Inside JLab - <a class="moz-txt-link-freetext"
href="http://misportal.jlab.org/time">http://misportal.jlab.org/time</a><br>
JLab Insight Page - Click on Timesheet under the Popular
Applications section<br>
Off-site access - <a class="moz-txt-link-freetext"
href="http://misportal.jlab.org/time">http://misportal.jlab.org/time</a><br>
<br>
The JLab Time Collection Manual is also available from the JLab home
page under Publications, then Manuals.<br>
<br>
Please contact me at ext. 7503 if you have any questions. Thank you
for your assistance.
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