<html><head><style type='text/css'>p { margin: 0; }</style></head><body><div style='font-family: trebuchet ms,sans-serif; font-size: 12pt; color: #000000'><style>p { margin: 0; }</style><div style="font-family: trebuchet ms,sans-serif; font-size: 12pt; color: #000000"><span style="font-size:12.0pt;font-weight:normal"></span>Colleagues:
<br><p class="MsoNormal"><span style="font-size:12.0pt;font-weight:normal">
<br>
The lab shutdown begins Friday, December 20 at 5 p.m. The Lab will reopen on Thursday,
January 2, 2014. As a reminder, December 25, 30, <span style="mso-spacerun:yes"> </span>31 as well as January 1, are designated as
holidays. December 23, 24, 26 and 27 are designated as shutdown days and can be
taken as vacation days or as Leave Without Pay (LWOP). The LWOP option is
available only during the lab shutdown. For those employees who elect LWOP,
they must adhere to the guidelines detailed below. Employees are responsible
for charging time to the leave codes as appropriate. <br>
</span></p><p class="MsoNormal"><span style="font-size:12.0pt;font-weight:normal"><br></span></p><p class="MsoNormal"><span style="font-size:12.0pt;font-weight:normal"><u><b>Exempt Employees</b></u><br></span></p><p class="MsoNormal"><span style="font-size:12.0pt;font-weight:normal">Exempt employees who elect to take LWOP cannot be on the premises during the
shutdown and are not authorized to work during this time. Exempt employees who
choose to charge LWOP in lieu of vacation must notify their supervisors and HR
via email to Josh Cameron (</span><a href="https://misportal.jlab.org/mis/apps/staff/staffmail.cfm?user=jcameron@jlab.org&fullname=Cameron%2C%20Joshua" target="_blank"><span style="font-size:12.0pt;font-weight:normal">jcameron@jlab.org</span></a><span style="font-size:12.0pt;font-weight:normal">)</span><span style="font-size:
12.0pt;mso-bidi-font-weight:bold"> <u>no later than Friday, December 13, 2013.</u></span><u><span style="font-size:12.0pt;font-weight:normal"></span></u></p><p class="MsoNormal"><u><span style="font-size:12.0pt;font-weight:normal"><br></span></u></p><p class="MsoNormal"><u><span style="font-size:12.0pt;font-weight:normal">
</span></u><span style="font-size:12.0pt;font-weight:normal"><u><b>Non-Exempt Employees</b></u><br>
Non-exempt employees who elect LWOP should only charge actual hours worked to
their time sheets. An email from the non-exempt employee to Josh Cameron in HR
(</span><a href="https://misportal.jlab.org/mis/apps/staff/staffmail.cfm?user=jcameron@jlab.org&fullname=Cameron%2C%20Joshua" target="_blank"><span style="font-size:12.0pt;font-weight:normal">jcameron@jlab.org</span></a><span style="font-size:12.0pt;font-weight:normal">) and the immediate supervisor is
required </span><u><span style="font-size:12.0pt;mso-bidi-font-weight:bold">no
later than Friday, December 13, 2013</span></u><span style="font-size:12.0pt;
mso-bidi-font-weight:bold"> </span><span style="font-size:12.0pt;font-weight:
normal">if LWOP during the shutdown is selected.<br>
<br>
Employees who elect LWOP are advised that sick and vacation leave accruals for
the time sheet period will be prorated down. This proration is also true for
the employer TIAA CREF contributions. <br>
<u><br>
</u><font color="#ff0000">Associate directors are responsible for submitting a list of employees
required to work during the shutdown period to Rusty Sprouse by 12 p.m.
(noon) Wednesday, December 18 </font>using the attached form. For all exempt
employees required to work during the holiday shutdown, adherence to the time-charging
practices and on-site rules outlined above is essential. <br>
<br>
During the shutdown, energy-saving measures will be in effect in Lab buildings
including the TED, Test Lab, EEL, CEBAF Center, Service Support Center and ARC.
This means that building temperatures will be reduced and certain equipment
will be turned off to save energy. <br>
<br>
Regards, <br>
Rhonda<br>
Human Resources</span><span style="font-size:12.0pt"></span></p>
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