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Colleagues:<br><br><br>
As a result of the Lab’s early closing on Tuesday, January 21, 2014
and the Lab being closed on Wednesday, January 22, 2014, employees
are to follow the guidelines below for recording time:<br>
<br>
<u>All Staff:</u> <br>
If you were already scheduled for vacation/sick leave on Tuesday,
January 21, 2014 and/or Wednesday, January 22, 2014, then enter your
hours accordingly as vacation/sick leave. The early closing and/or
lab closure do not affect your time entries. Please note that only
employees who were at work on January 21st and remained at work
until the designated time of dismissal will be granted
Weather/Public Emergency Leave; otherwise, vacation leave must be
charged for this time. <br>
<u><br>Students & Casuals:</u><br>
Record actual hours worked on Tuesday and Wednesday as normal.
Students and Casuals are not eligible for any type of leave. <br>
<br>
<u>Non-Exempt Staff:</u> <br>
Record actual hours worked on Tuesday and Wednesday as normal. The
remainder of your scheduled work days should be charged either to
Weather/Public Emergency Leave (up to one hour on January 21st and
up to eight hours on January 22nd) or vacation leave accordingly. Record
8 hours on Tuesday and Wednesday to vacation/sick leave if you were
already scheduled for vacation/sick leave. <br>
<br>
<u>Exempt Staff:</u><br>
If you record productive time by day, record your actual hours
worked on Tuesday and Wednesday. The remainder of your scheduled
work days should be charged either to Weather/Public Emergency Leave
(up to one hour on January 21st and up to eight hours on January
22nd) or vacation accordingly. Record 8 hours on Tuesday and
Wednesday to vacation/sick leave if you were already scheduled for
vacation/sick leave. <br>
<br>
If you record productive time with percentages, record up to one
hour on January 21st and up to eight hours on January 22nd to
Weather/Public Emergency Leave or vacation leave accordingly. Complete
your percentages as usual at the end of the pay period. If you were
already scheduled for vacation/sick leave, record 8 hours on Tuesday
and Wednesday to vacation/sick leave.<br>
<br>
If the Weather/Public Emergency Leave charge line is not already on
your timesheet, follow the instructions below to add it: <br>
<br>
Click on the binoculars in the Project Field<br>
Click on the + next to Favorites<br>
Highlight the Weather/Public Emergency line<br>
Click on Add to Timesheet<br>
<br>
If you do not see the Weather/Public Emergency charge in your
Favorites,<br>
Click on the binoculars in the Project Field<br>
Click on the + next to Jefferson Lab<br>
Click on the + next to Leave<br>
Highlight the Weather/Public Emergency line<br>
Click on Add to Timesheet<br>
<br>
Please note that no comment is required when entering the
Weather/Public Emergency Leave. If you have any questions about the
timesheet instructions for the Weather/Public Emergency Leave,
please contact Bill Shelton at ext. 7120 or Janet Smith at ext. 7503 or Sharon
Hay at ext. 7620.<br>
<br>
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