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Colleagues,<br>
<br>
As a result of the Lab closing at 5:00 p.m. on Tuesday, January 28,
2014 and the Lab being closed on Wednesday, January 29, 2014,
employees are to follow the guidelines below for recording time:<br>
<br>
<u>All Staff:</u> <br>
If you were already scheduled for vacation/sick leave on Tuesday,
January 28, 2014 and/or Wednesday, January 29, 2014, then enter your
hours accordingly as vacation/sick leave. <br>
<u><br>
Students & Casuals:</u><br>
Record actual hours worked on Tuesday and Wednesday as normal.
Students and Casuals are not eligible for any type of leave. <br>
<br>
<u>Non-Exempt Staff:</u> <br>
Record actual hours worked on Tuesday and Wednesday as normal. For
Swing shift Tuesday, January 28th up to 8 hours can be recorded to
Weather/Public Emergency Leave unless you were already scheduled for
vacation/sick leave. For all shifts on Wednesday, January 29th, up
to 8 hours can be charged to Weather/Public Emergency Leave unless
you were already scheduled for vacation/sick leave. <br>
<br>
<u>Exempt Staff:</u><br>
If you record productive time by day, record your actual hours
worked on Tuesday and Wednesday. For Swing shift Tuesday, January
28th, up to 8 hours can be recorded to Weather/Public Emergency
Leave unless you were already scheduled for vacation/sick leave.
For all shifts on Wednesday, January 29th, up to 8 hours can be
charged to Weather/Public Emergency Leave unless you were already
for vacation/sick leave. <br>
<br>
If you record productive time with percentages, on January 28th the
Swing Shift can record up to eight hours Weather/Public Emergency
Leave unless you were already scheduled for vacation/sick leave. On
Wednesday, January 29th, all shifts can record up to eight hours
Weather/Public Emergency Leave unless you were already scheduled for
vacation/sick leave. Complete your percentages as usual at the end
of the pay period. <br>
<br>
If the Weather/Public Emergency Leave charge line is not already on
your timesheet, follow the instructions below to add it: <br>
<br>
Click on the binoculars in the Project Field<br>
Click on the + next to Favorites<br>
Highlight the Weather/Public Emergency line<br>
Click on Add to Timesheet<br>
<br>
If you do not see the Weather/Public Emergency charge in your
Favorites,<br>
Click on the binoculars in the Project Field<br>
Click on the + next to Jefferson Lab<br>
Click on the + next to Leave<br>
Highlight the Weather/Public Emergency line<br>
Click on Add to Timesheet<br>
<br>
Please note that no comment is required when entering the
Weather/Public Emergency Leave. If you have any questions about the
timesheet instructions for the Weather/Public Emergency Leave,
please contact Bill Shelton at ext. 7120 or Janet Smith at ext 7503
or Sharon Hay at ext. 7620.
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<pre class="moz-signature">--
Heidi Derby, CPA
Accounting & Finance Manager
Jefferson Lab
757-269-7547</pre>
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