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Colleagues,<br>
<br>
As a result of the Lab closing at noon on Monday, March 3, 2014 and
the Lab re-opening at noon on Tuesday, March 4, 2014, employees are
to follow the guidelines below for recording time:<br>
<br>
<u>All Staff:</u> <br>
If you were already scheduled for vacation/sick leave on Monday,
March 3, 2014 and/or Tuesday, March 4, 2014, then enter your hours
accordingly as vacation/sick leave. For Monday, first shift
employees must have remained at work until noon in order to receive
up to four hours paid Weather/Public Emergency Leave; otherwise,
vacation (or leave without pay if vacation leave is exhausted) must
be charged. For Tuesday, first shift employees must have reported
to work in order to receive up to four hours of paid Weather/Public
Emergency Leave; otherwise, vacation (or leave without pay if
vacation leave is exhausted) must be charged. Swing Shift Monday
night and Owl Shift Tuesday morning are authorized to charge up to
eight hours of paid Weather/Public Emergency Leave unless already
scheduled for vacation/sick leave.<br>
<u><br>
Students & Casuals:</u><br>
Record actual hours worked on Tuesday and Wednesday as normal.
Students and Casuals are not eligible for any type of leave. <br>
<br>
<u>Non-Exempt Staff:</u> <br>
Record actual hours worked on Monday and Tuesday as normal.<br>
<blockquote>For Monday, first shift employees must have remained at
work until noon in order to receive up to four hours paid
Weather/Public Emergency Leave; otherwise, vacation (or leave
without pay if vacation leave is exhausted) must be charged. For
Tuesday, first shift employees must have reported to work in order
to receive up to four hours of paid Weather/Public Emergency
Leave; otherwise, vacation (or leave without pay if vacation leave
is exhausted) must be charged. <br>
</blockquote>
<blockquote>For Swing shift employees Monday, March 3rd, and for Owl
shift employees Tuesday morning, March 4th, up to 8 hours can be
recorded to Weather/Public Emergency Leave unless you were already
scheduled for vacation/sick leave. <br>
</blockquote>
<br>
<u>Exempt Staff:</u><br>
<br>
If you record productive time by day, record your actual hours
worked on Monday and Tuesday. <br>
<blockquote>For Monday, first shift employees must have remained at
work until noon in order to receive up to four hours paid
Weather/Public Emergency Leave; otherwise, vacation (or leave
without pay if vacation leave is exhausted) must be charged. For
Tuesday, first shift employees must have reported to work in order
to receive up to four hours of paid Weather/Public Emergency
Leave; otherwise, vacation (or leave without pay if vacation leave
is exhausted) must be charged. <br>
</blockquote>
<blockquote>For Swing shift Monday, March 3rd and for Owl shift
Tuesday morning, March 4th up to 8 hours can be recorded to
Weather/Public Emergency Leave unless you were already scheduled
for vacation/sick leave. <br>
</blockquote>
<br>
If you record productive time with percentages: <br>
<blockquote>On Monday, first shift employees can record up to four
hours paid Weather/Public Emergency Leave if you remained at work
until noon unless you were already scheduled for vacation/sick
leave. On Tuesday, first shift employees can record up to four
hours paid Weather/Public Emergency Leave if reported to work
unless you were already scheduled for vacation/sick leave.
Complete your percentages as usual at the end of the pay period. <br>
<br>
For Swing shift Monday, March 3rd and for Owl shift Tuesday
morning, March 4th up to 8 hours can be recorded to Weather/Public
Emergency Leave unless you were already scheduled for
vacation/sick leave. Complete your percentages as usual at the
end of the pay period. </blockquote>
<br>
<br>
If the Weather/Public Emergency Leave charge line is not already on
your timesheet, follow the instructions below to add it: <br>
<br>
Click on the binoculars in the Project Field<br>
Click on the + next to Favorites<br>
Highlight the Weather/Public Emergency line<br>
Click on Add to Timesheet<br>
<br>
If you do not see the Weather/Public Emergency charge in your
Favorites,<br>
Click on the binoculars in the Project Field<br>
Click on the + next to Jefferson Lab<br>
Click on the + next to Leave<br>
Highlight the Weather/Public Emergency line<br>
Click on Add to Timesheet<br>
<br>
Please note that no comment is required when entering the
Weather/Public Emergency Leave. If you have any questions about the
timesheet instructions for the Weather/Public Emergency Leave,
please contact Bill Shelton at ext. 7120 or Janet Smith at ext 7503
or Sharon Hay at ext. 7620.
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