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Colleagues,<br>
<br>
As a result of the Lab closing at 5:00 pm on Monday, February 16,
2015 and the Lab re-opening at 10:00 am on Wednesday, February 18,
2015, employees are to follow the guidelines below for recording
time:<br>
<br>
<u><b>All Staff:</b></u><br>
If you were already scheduled for vacation/sick leave on Monday,
Tuesday, and/or Wednesday February 16-18, 2015, then enter your
hours accordingly as vacation/sick leave. For Monday, second shift
employees are to receive up to eight hours paid Weather/Public
Emergency Leave. For Tuesday, all personnel on all shifts are
authorized up to eight hours of Weather/Public Emergency Leave. For
Wednesday, first shift employees must have reported to work in order
to receive up to three hours of paid Weather/Public Emergency Leave
(e.g. three hours if you were scheduled to report at 7:00 am, two
hours if you were scheduled to report at 8:00 am); otherwise,
vacation (or leave without pay if vacation leave is exhausted) must
be charged. Owl Shift Wednesday morning are authorized to charge up
to eight hours of paid Weather/Public Emergency Leave unless already
scheduled for vacation/sick leave. Essential personnel who were
required to be at work should record their actual time worked.<br>
<br>
<u><b>Students & Casuals:</b></u><br>
Record actual hours worked on Monday, Tuesday, and Wednesday.
Students and Casuals are not eligible for any type of leave.<br>
<br>
<u><b>Non-Exempt Staff:</b></u><br>
Record actual hours worked on Monday, Tuesday, and Wednesday.<br>
<br>
For Monday, second shift employees are to receive up to eight hours
paid Weather/Public Emergency Leave. For Tuesday, all personnel on
all shifts are authorized up to eight hours of Weather/Public
Emergency Leave. For Wednesday, first shift employees must have
reported to work in order to receive up to three hours of paid
Weather/Public Emergency Leave; otherwise, vacation (or leave
without pay if vacation leave is exhausted) must be charged. Owl
Shift Wednesday morning are authorized to charge up to eight hours
of paid Weather/Public Emergency Leave unless already scheduled for
vacation/sick leave.<br>
<br>
<br>
<u><b>Exempt Staff:</b></u><br>
<br>
If you record productive time by day, record your actual hours
worked on Monday, Tuesday, and Wednesday.<br>
<br>
For Monday, second shift employees are to receive up to eight hours
paid Weather/Public Emergency Leave. For Tuesday, all personnel on
all shifts are authorized up to eight hours of Weather/Public
Emergency Leave. For Wednesday, first shift employees must have
reported to work in order to receive up to three hours of paid
Weather/Public Emergency Leave; otherwise, vacation (or leave
without pay if vacation leave is exhausted) must be charged. Owl
Shift Wednesday morning are authorized to charge up to eight hours
of paid Weather/Public Emergency Leave unless already scheduled for
vacation/sick leave.<br>
<br>
<br>
If you record productive time with percentages:<br>
<br>
For Monday, second shift employees are to receive up to eight hours
paid Weather/Public Emergency Leave. For Tuesday, all personnel on
all shifts are authorized up to eight hours of Weather/Public
Emergency Leave. For Wednesday, first shift employees must have
reported to work in order to receive up to three hours of paid
Weather/Public Emergency Leave; otherwise, vacation (or leave
without pay if vacation leave is exhausted) must be charged. Owl
Shift Wednesday morning are authorized to charge up to eight hours
of paid Weather/Public Emergency Leave unless already scheduled for
vacation/sick leave. Complete your percentages as usual at the end
of the pay period.<br>
<br>
<br>
<br>
If the Weather/Public Emergency Leave charge line is not already on
your timesheet, follow the instructions below to add it:<br>
<br>
Click on the magnifying glass in the Project Field<br>
Click on the + next to Favorites<br>
Check the Box for the Weather/Public Emergency line<br>
Click on Add to Timesheet<br>
<br>
If you do not see the Weather/Public Emergency charge in your
Favorites,<br>
Click on the magnifying glass in the Project Field<br>
Click on the + next to Jefferson Lab<br>
Click on the + next to Leave<br>
Check the Box for the Weather/Public Emergency line<br>
Click on Add to Timesheet<br>
<br>
Please note that no comment is required when entering the
Weather/Public Emergency Leave. If you have any questions about the
timesheet instructions for the Weather/Public Emergency Leave,
please contact Janet Smith at ext 7503 or Sharon Hay at ext. 7620
or Matt Krug at ext. 7120. <br>
<br>
Thanks,<br>
Heidi<br>
<br>
<pre class="moz-signature" cols="72">--
Heidi Derby, CPA
Accounting & Finance Manager
Jefferson Lab
757-269-7547</pre>
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