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Colleagues,<br>
<br>
As a reminder, completed and signed employee<b> timesheets for
February 16-28, 2015 are due to supervisors at the end of the
employee's work day today, February 27th,</b> with an exception
for those scheduled to work this weekend. Those employees should
complete and sign their timesheet at the end of their last work day
of the timesheet period. If an employee is absent, the supervisor
should complete and sign the employee’s timesheet by these same
deadlines.<br>
<br>
<b>Supervisor and project manager approvals on these timesheets are
due to Finance no later than 2 p.m. on Monday, March 2nd</b>. As
a reminder, Jefferson Lab does not have compensatory time as a form
of payment for overtime. Please remember that for non-exempts, your
timesheet should always reflect your actual work and leave time for
the period; and for exempts, your timesheet should always reflect
your work prorated as required and your actual leave time for the
period. For those who supervise students and casuals, sign their
timesheets even if they did not have time for this period.<br>
<br>
<b>As a result of the Lab closing at 4:30 am on Thursday, February
26, 2015 and the Lab re-opening at 10:00 am on Friday, February
27, 2015, employees are to follow the guidelines below for
recording time:</b><br>
<br>
<b>All Staff:</b><br>
If you were already scheduled for vacation/sick leave on Thursday
and/or Friday February 26-27, 2015, then enter your hours
accordingly as vacation/sick leave. For Thursday, owl shift
employees are to receive up to four hours paid Weather/Public
Emergency Leave. For first and second shifts on Thursday, personnel
are authorized up to eight hours of Weather/Public Emergency
Leave. For Friday, first shift employees must have reported to
work in order to receive up to three hours of paid Weather/Public
Emergency Leave (e.g. three hours if you were scheduled to report at
7:00 am, two hours if you were scheduled to report at 8:00 am);
otherwise, vacation (or leave without pay if vacation leave is
exhausted) must be charged. Owl Shift Friday morning are authorized
to charge up to eight hours of paid Weather/Public Emergency Leave
unless already scheduled for vacation/sick leave. Essential
personnel who were required to be at work should record their actual
time worked.<br>
<br>
<b>Students & Casuals:</b><br>
Record actual hours worked on Thursday and Friday. Students and
Casuals are not eligible for any type of leave.<br>
<br>
<b>Non-Exempt Staff:</b><br>
Record actual hours worked on Thursday and Friday.<br>
<br>
For Thursday, owl shift employees are to receive up to four hours
paid Weather/Public Emergency Leave. For first and second shifts on
Thursday, personnel are authorized up to eight hours of
Weather/Public Emergency Leave. For Friday, first shift employees
must have reported to work in order to receive up to three hours of
paid Weather/Public Emergency Leave (e.g. three hours if you were
scheduled to report at 7:00 am, two hours if you were scheduled to
report at 8:00 am); otherwise, vacation (or leave without pay if
vacation leave is exhausted) must be charged. Owl Shift Friday
morning are authorized to charge up to eight hours of paid
Weather/Public Emergency Leave unless already scheduled for
vacation/sick leave. Essential personnel who were required to be at
work should record their actual time worked.<br>
<br>
<br>
<b>Exempt Staff:</b><br>
<br>
If you record productive time by day, record your actual hours
worked on Thursday and Friday.<br>
<br>
For Thursday, owl shift employees are to receive up to four hours
paid Weather/Public Emergency Leave. For first and second shifts on
Thursday, personnel are authorized up to eight hours of
Weather/Public Emergency Leave. For Friday, first shift employees
must have reported to work in order to receive up to three hours of
paid Weather/Public Emergency Leave (e.g. three hours if you were
scheduled to report at 7:00 am, two hours if you were scheduled to
report at 8:00 am); otherwise, vacation (or leave without pay if
vacation leave is exhausted) must be charged. Owl Shift Friday
morning are authorized to charge up to eight hours of paid
Weather/Public Emergency Leave unless already scheduled for
vacation/sick leave. Essential personnel who were required to be at
work should record their actual time worked.<br>
<br>
If you record productive time with percentages:<br>
<br>
For Thursday, owl shift employees are to receive up to four hours
paid Weather/Public Emergency Leave. For first and second shifts on
Thursday, personnel are authorized up to eight hours of
Weather/Public Emergency Leave. For Friday, first shift employees
must have reported to work in order to receive up to three hours of
paid Weather/Public Emergency Leave (e.g. three hours if you were
scheduled to report at 7:00 am, two hours if you were scheduled to
report at 8:00 am); otherwise, vacation (or leave without pay if
vacation leave is exhausted) must be charged. Owl Shift Friday
morning are authorized to charge up to eight hours of paid
Weather/Public Emergency Leave unless already scheduled for
vacation/sick leave. Complete your percentages as usual at the
end of the pay period.<br>
<br>
<br>
<br>
If the Weather/Public Emergency Leave charge line is not already on
your timesheet, follow the instructions below to add it:<br>
<br>
Click on the magnifying glass in the Project Field<br>
Click on the + next to Favorites<br>
Check the Box for the Weather/Public Emergency line<br>
Click on Add to Timesheet<br>
<br>
If you do not see the Weather/Public Emergency charge in your
Favorites,<br>
Click on the magnifying glass in the Project Field<br>
Click on the + next to Jefferson Lab<br>
Click on the + next to Leave<br>
Check the Box for the Weather/Public Emergency line<br>
Click on Add to Timesheet<br>
<br>
You can access the web-based Time Collection system from:<br>
Inside JLab - <a class="moz-txt-link-freetext" href="http://misportal.jlab.org/time">http://misportal.jlab.org/time</a><br>
JLab Insight Page - Click on Timesheet under the Popular
Applications section<br>
Off-site access - <a class="moz-txt-link-freetext" href="http://misportal.jlab.org/time">http://misportal.jlab.org/time</a><br>
<br>
Time Collection Manual Link:
<a class="moz-txt-link-freetext" href="http://www.jlab.org/div_dept/cfo/time_manual.pdf">http://www.jlab.org/div_dept/cfo/time_manual.pdf</a><br>
<br>
<b>Please reference the guideline memo dated 2/23/15 for Inclement
Weather Reporting for 5:00 pm on Monday, February 16, 2015 and the
Lab re-opening at 10:00 am on Wednesday, February 18, 2015.</b><br>
<br>
Please note that no comment is required when entering the
Weather/Public Emergency Leave. <b>If you have any questions about
the timesheet instructions for the Weather/Public Emergency Leave
or completing your timesheet, please contact Janet Smith at ext
7503 or Sharon Hay at ext. 7620 or Matt Krug at ext. 7120.</b><br>
<br>
Thanks,<br>
Heidi<br>
<pre class="moz-signature" cols="72">--
Heidi Derby, CPA
Accounting & Finance Manager
Jefferson Lab
757-269-7547</pre>
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