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Colleagues, <br>
<br>
As a result of the Lab closing at noon on Friday, January 22, 2016
and the Lab re-opening at noon on Saturday, January 23, 2016,
employees are to follow the guidelines below for recording time: <br>
<br>
<u>All Staff</u>: <br>
If you were already scheduled for vacation/sick leave on Friday,
January 22, 2016 or Saturday, January 23, 2016, then enter your
hours accordingly as vacation/sick leave. For Friday, first shift
employees must have remained at work until noon in order to receive
up to four hours paid Weather/Public Emergency Leave; otherwise,
vacation (or leave without pay if vacation leave is exhausted) must
be charged. For Saturday, first shift employees with a standard
schedule (not overtime) working Saturdays must have reported to work
in order to receive up to four hours of paid Weather/Public
Emergency Leave; otherwise, vacation (or leave without pay if
vacation leave is exhausted) must be charged. Swing shift Friday
night are authorized to charge up to eight hours of paid
Weather/Public Emergency Leave unless already scheduled for
vacation/sick leave. Owl shift employees with a standard schedule
(not overtime) working Saturday mornings are authorized to charge up
to eight hours of paid Weather/Public Emergency Leave unless already
scheduled for vacation/sick leave. <br>
<br>
<u>Students & Casuals</u>: <br>
Record actual hours worked on Friday as normal. Students and Casuals
are not eligible for any type of leave. <br>
<br>
<u>Non-Exempt Staff</u>: <br>
Record actual hours worked on Friday as normal. <br>
<br>
For Friday, first shift employees must have remained at work until
noon in order to receive up to four hours paid Weather/Public
Emergency Leave; otherwise, vacation (or leave without pay if
vacation leave is exhausted) must be charged. For Saturday, first
shift employees with a standard schedule (not overtime) working
Saturdays must have reported to work in order to receive up to four
hours of paid Weather/Public Emergency Leave; otherwise, vacation
(or leave without pay if vacation leave is exhausted) must be
charged. <br>
<br>
Swing shift Friday night are authorized to charge up to eight hours
of paid Weather/Public Emergency Leave unless already scheduled for
vacation/sick leave. <br>
<br>
Owl shift employees with a standard schedule (not overtime) working
Saturday mornings are authorized to charge up to eight hours of paid
Weather/Public Emergency Leave unless already scheduled for
vacation/sick leave. <br>
<br>
<u>Exempt Staff</u>: <br>
If you record productive time by day, record your actual hours
worked on Friday. <br>
<br>
For Friday, first shift employees must have remained at work until
noon in order to receive up to four hours paid Weather/Public
Emergency Leave; otherwise, vacation (or leave without pay if
vacation leave is exhausted) must be charged. For Saturday, first
shift employees with a standard schedule (not overtime) working
Saturdays must have reported to work in order to receive up to four
hours of paid Weather/Public Emergency Leave; otherwise, vacation
(or leave without pay if vacation leave is exhausted) must be
charged. <br>
<br>
Swing shift Friday night are authorized to charge up to eight hours
of paid Weather/Public Emergency Leave unless already scheduled for
vacation/sick leave. <br>
<br>
Owl shift employees with a standard schedule (not overtime) working
Saturday mornings are authorized to charge up to eight hours of paid
Weather/Public Emergency Leave unless already scheduled for
vacation/sick leave. <br>
<br>
If you record productive time with percentages: <br>
For Friday, first shift employees must have remained at work until
noon in order to receive up to four hours paid Weather/Public
Emergency Leave; otherwise, vacation (or leave without pay if
vacation leave is exhausted) must be charged. For Saturday, first
shift employees with a standard schedule (not overtime) working
Saturdays must have reported to work in order to receive up to four
hours of paid Weather/Public Emergency Leave; otherwise, vacation
(or leave without pay if vacation leave is exhausted) must be
charged. <br>
<br>
Swing shift Friday night are authorized to charge up to eight hours
of paid Weather/Public Emergency Leave unless already scheduled for
vacation/sick leave. <br>
<br>
Owl shift employees with a standard schedule (not overtime) working
Saturday mornings are authorized to charge up to eight hours of paid
Weather/Public Emergency Leave unless already scheduled for
vacation/sick leave. <br>
<br>
If the Weather/Public Emergency Leave charge line is not already on
your timesheet, follow the instructions below to add it: <br>
<br>
Click on the binoculars in the Project Field <br>
Click on the + next to Favorites <br>
Highlight the Weather/Public Emergency line <br>
Click on Add to Timesheet <br>
<br>
If you do not see the Weather/Public Emergency charge in your
Favorites, <br>
Click on the binoculars in the Project Field <br>
Click on the + next to Jefferson Lab <br>
Click on the + next to Leave <br>
Highlight the Weather/Public Emergency line <br>
Click on Add to Timesheet <br>
<br>
Please note that no comment is required when entering the
Weather/Public Emergency Leave. If you have any questions about the
timesheet instructions for the Weather/Public Emergency Leave,
please contact Matt Krug at ext. 7120 or Janet Smith at ext 7503 or
Sharon Hay at ext. 7620.<br>
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