<html>
<head>
<meta http-equiv="content-type" content="text/html; charset=utf-8">
</head>
<body bgcolor="#FFFFFF" text="#000000">
<p class="MsoNormal" style="line-height: normal; margin-bottom:
12pt;"><span style="font-size: 12pt;">Colleagues,<br>
<br>
As a result of the Lab closure on Monday, January 9, 2017 and
the Lab re-opening at 8:00 am on Tuesday, January 10, 2017,
employees are to follow the guidelines below for recording time
during the closure:<br>
<br>
<b><span style="text-decoration: underline;"
data-mce-style="text-decoration: underline;">All Leave
Eligible Staff:</span></b><br>
If you were already scheduled for vacation/sick leave on Monday
January 9, 2017, then enter your hours accordingly as
vacation/sick leave.<span style="mso-spacerun: yes;"> </span>For
Monday, all personnel on all shifts are authorized
Weather/Public Emergency Leave for their scheduled work hours.
For Tuesday, you are authorized to record Weather/Public
Emergency Leave up to your scheduled work hours prior to 8:00
a.m. unless you were scheduled for vacation/sick leave.
Essential personnel who were required to be at work during the
closure should record their actual time worked.</span></p>
<p class="MsoNormal" style="line-height: normal; margin-bottom:
12pt;"><span style="font-size: 12pt;"><br>
<b><span style="text-decoration: underline;"
data-mce-style="text-decoration: underline;">Students &
Casuals:</span></b><br>
Record actual hours worked only; Students and Casuals are not
eligible for any type of leave.<br style="mso-special-character:
line-break;">
<br style="mso-special-character: line-break;">
</span></p>
<p class="MsoNormal" style="line-height: normal; margin-bottom:
12pt;"><span style="font-size: 12pt;"> <br>
If the Weather/Public Emergency Leave charge line is not already
on your timesheet, follow the instructions below to add it:<br>
<br>
Click on the magnifying glass in the Project Field<br>
Click on the + next to Favorites<br>
Check the Box for the Weather/Public Emergency line<br>
Click on Add to Timesheet<br>
<br>
If you do not see the Weather/Public Emergency charge in your
Favorites,<br>
Click on the magnifying glass in the Project Field<br>
Click on the + next to Jefferson Lab<br>
Click on the + next to Leave<br>
Check the Box for the Weather/Public Emergency line<br>
Click on Add to Timesheet<br>
<br>
Please note that no comment is required when entering the
Weather/Public Emergency Leave. If you have any questions about
the timesheet instructions for the Weather/Public Emergency
Leave, please contact Janet Smith at ext 7503, Sharon Hay at
ext. 7620, or Matt Krug at ext. 7120. <br>
<br>
Thanks,<br>
Heidi</span></p>
<br>
<pre class="moz-signature" cols="72">--
Heidi Derby, CPA
Accounting & Finance Manager
Jefferson Lab
757-269-7547</pre>
</body>
</html>