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</v:shape><![endif]--><![if !vml]><span style='mso-ignore:vglayout;position:absolute;z-index:251659264;margin-left:-2px;margin-top:18px;width:613px;height:3px'><img width=613 height=3 style='width:6.3854in;height:.0312in' src="cid:image003.png@01D2CD54.AB9A78A0" v:shapes="Straight_x0020_Connector_x0020_5"></span><![endif]><b><span style='font-size:13.0pt;font-family:"Arial",sans-serif;mso-fareast-language:EN-US'>INTERNAL MEMO<o:p></o:p></span></b></p><p class=MsoNormal style='margin-bottom:0in;margin-bottom:.0001pt'><span style='font-size:5.0pt;mso-fareast-language:EN-US'><o:p> </o:p></span></p></td></tr><tr style='height:8.55pt'><td width=593 valign=top style='width:444.9pt;padding:0in 5.4pt 0in 5.4pt;height:8.55pt'><p class=MsoNormal style='margin-bottom:0in;margin-bottom:.0001pt'><b><span style='font-size:10.0pt;font-family:"Arial",sans-serif;mso-fareast-language:EN-US'>May 31, 2017<o:p></o:p></span></b></p></td></tr><tr><td width=593 valign=top style='width:444.9pt;padding:0in 5.4pt 0in 5.4pt'><p class=MsoNormal style='margin-bottom:0in;margin-bottom:.0001pt'><b><span style='font-size:10.0pt;font-family:"Arial",sans-serif;mso-fareast-language:EN-US'>Sent on behalf of the Finance Division <o:p></o:p></span></b></p></td></tr><tr><td width=593 valign=top style='width:444.9pt;padding:0in 5.4pt 0in 5.4pt'><p class=MsoNormal style='margin-bottom:0in;margin-bottom:.0001pt'><b><span style='font-size:10.0pt;font-family:"Arial",sans-serif;mso-fareast-language:EN-US'><o:p> </o:p></span></b></p></td></tr><tr><td width=593 valign=top style='width:444.9pt;padding:0in 5.4pt 0in 5.4pt'><p class=MsoNormal style='margin-bottom:0in;margin-bottom:.0001pt'><b><span style='font-size:10.0pt;font-family:"Arial",sans-serif;mso-fareast-language:EN-US'>SUBJECT: </span></b><span style='font-size:10.0pt;font-family:"Arial",sans-serif'>Employee Timesheets Due at End of Work Day Today</span><b><span style='font-size:10.0pt;font-family:"Arial",sans-serif;mso-fareast-language:EN-US'><o:p></o:p></span></b></p></td></tr><tr style='height:4.0pt'><td width=593 valign=top style='width:444.9pt;padding:0in 5.4pt 0in 5.4pt;height:4.0pt'><p class=MsoNormal style='margin-bottom:0in;margin-bottom:.0001pt'><b><span style='font-size:10.0pt;font-family:"Arial",sans-serif;mso-fareast-language:EN-US'>CONTACT: </span></b><span style='font-size:10.0pt;font-family:"Arial",sans-serif'>Matthew Krug, ext. 7120, <span style='color:black'><a href="mailto:mkrug@jlab.org">mkrug@jlab.org</a> </span><o:p></o:p></span></p></td></tr><tr style='height:5.85pt'><td width=593 valign=top style='width:444.9pt;padding:0in 5.4pt 0in 5.4pt;height:5.85pt'><p style='margin:0in;margin-bottom:.0001pt'><span style='font-size:11.0pt;font-family:"Arial",sans-serif;color:black'>Completed and signed employee timesheets for May 16-31, 2017 are <strong><span style='font-family:"Arial",sans-serif'>due to supervisors at the end of the employee's work day today, May 31<sup>st</sup>.</span></strong> If an employee is absent, the supervisor should complete and sign the employee’s timesheet by these same deadlines. As a reminder, employees should be completing their timesheets no later than their last work day of the timesheet period. The timesheet can be signed before the end of the period as long as downtime (vacation, sick leave, etc.) is charged for the remainder of the period. <o:p></o:p></span></p><p style='margin:0in;margin-bottom:.0001pt'><b><span style='font-size:11.0pt;font-family:"Arial",sans-serif;color:black'><br><strong><span style='font-family:"Arial",sans-serif'>Supervisor and project manager approvals</span></strong></span></b><span style='font-size:11.0pt;font-family:"Arial",sans-serif;color:black'> on these timesheets <strong><span style='font-family:"Arial",sans-serif'>are due to Finance no later than 2 p.m. on Thursday, June 1<sup>st</sup>. </span></strong>As a reminder, Jefferson Lab does not have compensatory time as a form of payment for overtime. Please remember that for non-exempts, your timesheet should always reflect your actual work and leave time for the period. For exempts, your timesheet should always reflect your work prorated as outlined in the <a href="https://www.jlab.org/div_dept/cfo/time_manual.pdf#13">Timekeeping Manual Page 12</a> for <strong><span style='font-family:"Arial",sans-serif'>Percentage Timesheets</span></strong> or <a href="https://www.jlab.org/div_dept/cfo/time_manual.pdf#16">Timekeeping Manual Page 15</a> for <strong><span style='font-family:"Arial",sans-serif'>Daily Timesheets. </span></strong> Exempts record actual leave hours for the period. For those who supervise students and casuals, sign their timesheets even if they did not have time for this period.<br><br>You can access the web-based Time Collection system from:<br>Inside JLab - <a href="https://misportal.jlab.org/time">https://misportal.jlab.org/time</a><br>JLab Insight Page - Click on Timesheet under the Popular Applications section<br>Off-site access - <a href="https://misportal.jlab.org/time">https://misportal.jlab.org/time</a><br>Time Collection Manual Link: <a href="https://www.jlab.org/div_dept/cfo/time_manual.pdf">https://www.jlab.org/div_dept/cfo/time_manual.pdf</a><br> <br>Please contact Janet Smith, ext. 7503, Sharon Hay, ext. 7620, or Matthew Krug, ext. 7120 if you have any questions. <o:p></o:p></span></p><p style='margin:0in;margin-bottom:.0001pt'><span style='font-size:11.0pt;font-family:"Arial",sans-serif;color:black'><o:p> </o:p></span></p><p style='margin:0in;margin-bottom:.0001pt'><span style='font-size:11.0pt;font-family:"Arial",sans-serif;color:black'>Thank you for your assistance.<o:p></o:p></span></p></td></tr><tr style='height:4.0pt'><td width=593 valign=top style='width:444.9pt;padding:0in 5.4pt 0in 5.4pt;height:4.0pt'><p class=MsoNormal style='margin-bottom:0in;margin-bottom:.0001pt;text-align:justify'><b><span style='font-size:11.0pt;font-family:"Arial",sans-serif;mso-fareast-language:EN-US'><o:p> </o:p></span></b></p><p class=MsoNormal style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:-4.5pt;margin-bottom:.0001pt;text-align:justify;text-indent:4.5pt'><b><span style='font-size:11.0pt;font-family:"Arial",sans-serif;mso-fareast-language:EN-US'><o:p> </o:p></span></b></p></td></tr><tr style='height:7.65pt'><td width=593 valign=top style='width:444.9pt;padding:0in 5.4pt 0in 5.4pt;height:7.65pt'><p class=MsoNormal style='margin-bottom:0in;margin-bottom:.0001pt;text-align:justify'><b><span style='font-size:7.5pt;font-family:"Arial",sans-serif;mso-fareast-language:EN-US'>12000 JEFFERSON AVENUE • NEWPORT NEWS, VA 23606 • USA • <a href="http://WWW.JLAB.ORG">WWW.JLAB.ORG</a><o:p></o:p></span></b></p></td></tr></table><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-size:11.0pt;mso-fareast-language:EN-US'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;mso-fareast-language:EN-US'><o:p> </o:p></span></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>