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<p class="Paragraph SCXW189484348 BCX8" style="margin:0px;user-select:text;overflow-wrap:break-word;font-weight:normal;font-kerning:none;text-align:left">
<span data-contrast="none" lang="EN-US" class="TextRun SCXW189484348 BCX8" style="margin:0px;user-select:text;font-variant-ligatures:none !important;font-size:13.5pt;line-height:22.6625px;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif"><u><span class="NormalTextRun SCXW189484348 BCX8 ContentPasted0" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal;">NOTE:
You are receiving this notification because your email is stored in Office 365</span><span class="NormalTextRun SCXW189484348 BCX8 ContentPasted0" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal;">, even though you may access it
from a different client</span><span class="NormalTextRun SCXW189484348 BCX8 ContentPasted0" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal;">, such as Thunderbird</span><span class="NormalTextRun SCXW189484348 BCX8 ContentPasted0" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal;">.
The </span><span class="NormalTextRun SCXW189484348 BCX8 ContentPasted0" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal;">email retention policy discussed below applies to all
</span><span class="NormalTextRun SCXW189484348 BCX8 ContentPasted0" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal;">such email accounts.</span></u></span><span class="EOP SCXW189484348 BCX8 ContentPasted0" data-ccp-props="{}" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal; font-family: Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;"><u> </u></span></p>
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<span data-contrast="none" lang="EN-US" class="TextRun SCXW189484348 BCX8" style="margin:0px;user-select:text;font-variant-ligatures:none !important;font-size:13.5pt;line-height:22.6625px;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif"><span class="NormalTextRun SCXW189484348 BCX8" style="margin:0px;user-select:text"></span></span><span class="EOP SCXW189484348 BCX8 ContentPasted0" data-ccp-props="{}" style="margin:0px;user-select:text;font-size:13.5pt;line-height:22.6625px;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif"> </span></p>
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<div class="OutlineElement Ltr SCXW189484348 BCX8" style="margin: 0px; user-select: text; cursor: text; clear: both; font-family: "Segoe UI", "Segoe UI Web", Arial, Verdana, sans-serif; font-size: 12px; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">
<p class="Paragraph SCXW189484348 BCX8" style="margin:0px;user-select:text;overflow-wrap:break-word;font-weight:normal;font-kerning:none;text-align:left">
<span data-contrast="none" lang="EN-US" class="TextRun SCXW189484348 BCX8" style="margin:0px;user-select:text;font-variant-ligatures:none !important;font-size:13.5pt;line-height:22.6625px;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif"><span class="NormalTextRun SCXW189484348 BCX8 ContentPasted0" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal;">In
accordance with DOE Order 243.1C Records Management, Jefferson Lab will implement an email retention period of seven years, which will impact email in all
</span><span class="NormalTextRun CommentStart SCXW189484348 BCX8 ContentPasted0" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal;">Jefferson Lab
</span><span class="NormalTextRun SCXW189484348 BCX8 ContentPasted0" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal;">Office 365
</span><span class="NormalTextRun SCXW189484348 BCX8 ContentPasted0" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal;">email accounts</span><span class="NormalTextRun SCXW189484348 BCX8 ContentPasted0" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal;">.
All email older than seven years will be deleted beginning Monday, July 10.</span></span><span class="LineBreakBlob BlobObject DragDrop SCXW189484348 BCX8" style="margin:0px;user-select:text;font-size:13.5pt;line-height:22.6625px;font-family:WordVisiCarriageReturn_MSFontService, Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif"><span class="SCXW189484348 BCX8 ContentPasted0" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal;"> </span><br class="SCXW189484348 BCX8 ContentPasted0" style="margin:0px;user-select:text">
</span><span data-contrast="auto" lang="EN-US" class="TextRun EmptyTextRun SCXW189484348 BCX8" style="margin:0px;user-select:text;font-variant-ligatures:none !important;font-size:12pt;line-height:20.5042px;font-family:Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif"></span><span class="LineBreakBlob BlobObject DragDrop SCXW189484348 BCX8" style="margin:0px;user-select:text;font-size:12pt;line-height:20.5042px;font-family:WordVisiCarriageReturn_MSFontService, Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif"><span class="SCXW189484348 BCX8 ContentPasted0" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal;"> </span><br class="SCXW189484348 BCX8 ContentPasted0" style="margin:0px;user-select:text">
</span><span data-contrast="none" lang="EN-US" class="TextRun SCXW189484348 BCX8" style="margin:0px;user-select:text;font-variant-ligatures:none !important;font-size:13.5pt;line-height:22.6625px;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif"><span class="NormalTextRun SCXW189484348 BCX8 ContentPasted0" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal;">In
the best interest of preserving emails related to the scientific mission of the lab, the retention period of the Archive folder - which exists in all lab
</span><span class="NormalTextRun SCXW189484348 BCX8 ContentPasted0" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal;">o365
</span><span class="NormalTextRun SCXW189484348 BCX8 ContentPasted0" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal;">email accounts - has an indefinite retention. Emails in the Archive folder will not be deleted unless deemed necessary
by the mailbox owner.</span></span><span class="LineBreakBlob BlobObject DragDrop SCXW189484348 BCX8" style="margin:0px;user-select:text;font-size:13.5pt;line-height:22.6625px;font-family:WordVisiCarriageReturn_MSFontService, Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif"><span class="SCXW189484348 BCX8 ContentPasted0" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal;"> </span><br class="SCXW189484348 BCX8 ContentPasted0" style="margin:0px;user-select:text">
</span><span data-contrast="auto" lang="EN-US" class="TextRun EmptyTextRun SCXW189484348 BCX8" style="margin:0px;user-select:text;font-variant-ligatures:none !important;font-size:12pt;line-height:20.5042px;font-family:Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif"></span><span class="LineBreakBlob BlobObject DragDrop SCXW189484348 BCX8" style="margin:0px;user-select:text;font-size:12pt;line-height:20.5042px;font-family:WordVisiCarriageReturn_MSFontService, Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif"><span class="SCXW189484348 BCX8 ContentPasted0" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal;"> </span><br class="SCXW189484348 BCX8 ContentPasted0" style="margin:0px;user-select:text">
</span><span data-contrast="none" lang="EN-US" class="TextRun SCXW189484348 BCX8" style="margin:0px;user-select:text;font-variant-ligatures:none !important;font-size:13.5pt;line-height:22.6625px;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif"><span class="NormalTextRun SCXW189484348 BCX8 ContentPasted0" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal;">Entire
folders of emails can be dragged into the Archive folder for ongoing use. Staff may also use the Archive folder to temporarily hold non-mission critical emails for review prior to managing them; however, the Archive folder is not intended to keep non-mission-critical
emails indefinitely.</span></span><span class="LineBreakBlob BlobObject DragDrop SCXW189484348 BCX8" style="margin:0px;user-select:text;font-size:13.5pt;line-height:22.6625px;font-family:WordVisiCarriageReturn_MSFontService, Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif"><span class="SCXW189484348 BCX8 ContentPasted0" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal;"> </span><br class="SCXW189484348 BCX8 ContentPasted0" style="margin:0px;user-select:text">
</span><span data-contrast="auto" lang="EN-US" class="TextRun EmptyTextRun SCXW189484348 BCX8" style="margin:0px;user-select:text;font-variant-ligatures:none !important;font-size:12pt;line-height:20.5042px;font-family:Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif"></span><span class="LineBreakBlob BlobObject DragDrop SCXW189484348 BCX8" style="margin:0px;user-select:text;font-size:12pt;line-height:20.5042px;font-family:WordVisiCarriageReturn_MSFontService, Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif"><span class="SCXW189484348 BCX8 ContentPasted0" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal;"> </span><br class="SCXW189484348 BCX8 ContentPasted0" style="margin:0px;user-select:text">
</span><span data-contrast="none" lang="EN-US" class="TextRun SCXW189484348 BCX8" style="margin:0px;user-select:text;font-variant-ligatures:none !important;font-size:13.5pt;line-height:22.6625px;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif"><span class="NormalTextRun SCXW189484348 BCX8 ContentPasted0" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal;">Read
all about it at </span><span class="NormalTextRun SCXW189484348 BCX8 ContentPasted0" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal;">https://www.jlab.org/info_resources/records/DOEO243.1C</span></span><span class="EOP SCXW189484348 BCX8 ContentPasted0" data-ccp-props="{}" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal; font-family: Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;"> </span></p>
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<span data-contrast="none" lang="EN-US" class="TextRun SCXW189484348 BCX8" style="margin:0px;user-select:text;font-variant-ligatures:none !important;font-size:13.5pt;line-height:22.6625px;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif"><span class="NormalTextRun SCXW189484348 BCX8" style="margin:0px;user-select:text"></span></span><span class="EOP SCXW189484348 BCX8 ContentPasted0" data-ccp-props="{}" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal; font-family: Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;"> </span></p>
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<span data-contrast="none" lang="EN-US" class="TextRun SCXW189484348 BCX8" style="margin:0px;user-select:text;font-variant-ligatures:none !important;font-size:13.5pt;line-height:22.6625px;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif"><span class="NormalTextRun SCXW189484348 BCX8 ContentPasted0" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal;">Email
</span></span><a class="Hyperlink SCXW189484348 BCX8 ContentPasted0" href="mailto:records@jlab.org" target="_blank" rel="noreferrer noopener" style="margin:0px;user-select:text;text-decoration:none"><span data-contrast="none" lang="EN-US" class="TextRun Underlined SCXW189484348 BCX8" style="margin: 0px; user-select: text; font-size: 13.5pt; text-decoration: underline; line-height: 22.6625px; font-family: Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif; font-variant-ligatures: none !important; color: rgb(5, 99, 193);"><span class="NormalTextRun SCXW189484348 BCX8" data-ccp-charstyle="Hyperlink" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal;">records@jlab.org</span></span></a><span data-contrast="none" lang="EN-US" class="TextRun SCXW189484348 BCX8" style="margin:0px;user-select:text;font-variant-ligatures:none !important;font-size:13.5pt;line-height:22.6625px;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif"><span class="NormalTextRun SCXW189484348 BCX8 ContentPasted0" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal;"> for
more information. </span></span><span class="EOP SCXW189484348 BCX8 ContentPasted0" data-ccp-props="{}" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal; font-family: Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;"> </span></p>
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<span data-contrast="none" lang="EN-US" class="TextRun SCXW189484348 BCX8" style="margin:0px;user-select:text;font-variant-ligatures:none !important;font-size:13.5pt;line-height:22.6625px;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif"><span class="NormalTextRun SCXW189484348 BCX8" style="margin:0px;user-select:text"></span></span><span class="EOP SCXW189484348 BCX8 ContentPasted0" data-ccp-props="{}" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal; font-family: Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;"> </span></p>
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<p class="Paragraph SCXW189484348 BCX8" style="margin:0px;user-select:text;overflow-wrap:break-word;font-weight:normal;font-kerning:none;text-align:left">
<span data-contrast="none" lang="EN-US" class="TextRun SCXW189484348 BCX8" style="margin:0px;user-select:text;font-variant-ligatures:none !important;font-size:13.5pt;line-height:22.6625px;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif"><span class="NormalTextRun SCXW189484348 BCX8 ContentPasted0" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal;">Jefferson
Lab Records Management</span></span><span class="EOP SCXW189484348 BCX8 ContentPasted0" data-ccp-props="{}" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal; font-family: Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;"> </span></p>
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<span data-contrast="none" lang="EN-US" class="TextRun SCXW189484348 BCX8" style="margin:0px;user-select:text;font-variant-ligatures:none !important;font-size:13.5pt;line-height:22.6625px;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif"><span class="NormalTextRun SCXW189484348 BCX8 ContentPasted0" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal;">records@jlab.org</span></span><span class="EOP SCXW189484348 BCX8 ContentPasted0" data-ccp-props="{}" style="margin: 0px; user-select: text; font-size: 12pt; line-height: normal; font-family: Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;"> </span></p>
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