<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=iso-8859-1">
<style type="text/css" style="display:none;"> P {margin-top:0;margin-bottom:0;} </style>
</head>
<body dir="ltr">
<div style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);" class="elementToProof">
<div class="x_OutlineElement x_Ltr x_SCXW189484348 x_BCX8" data-ogsc="rgb(0, 0, 0)" data-ogsb="rgb(255, 255, 255)" style="font-size: 12px; font-family: "Segoe UI", "Segoe UI Web", Arial, Verdana, sans-serif; margin: 0px; clear: both; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">
<p class="x_Paragraph x_SCXW189484348 x_BCX8" style="margin:0px;font-weight:normal;font-kerning:none;text-align:left">
<span data-contrast="none" lang="EN-US" class="x_TextRun x_SCXW189484348 x_BCX8" style="font-variant-ligatures:none !important;font-size:13.5pt;line-height:22.6625px;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;margin:0px"><u><span class="x_NormalTextRun x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="font-size:12pt;line-height:normal;margin:0px">NOTE:
You are receiving this notification because your email is stored in Office 365</span><span class="x_NormalTextRun x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="font-size:12pt;line-height:normal;margin:0px">, even though you may access it from
a different client</span><span class="x_NormalTextRun x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="font-size:12pt;line-height:normal;margin:0px">, such as Thunderbird</span><span class="x_NormalTextRun x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="font-size:12pt;line-height:normal;margin:0px">.
The<span class="ContentPasted0"> </span></span><span class="x_NormalTextRun x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="font-size:12pt;line-height:normal;margin:0px">email retention policy discussed below applies to all<span class="ContentPasted0"> </span></span><span class="x_NormalTextRun x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="font-size:12pt;line-height:normal;margin:0px">such
email accounts.</span></u></span><span class="x_EOP x_SCXW189484348 x_BCX8 x_ContentPasted0" data-ccp-props="{}" style="font-size:12pt;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;margin:0px"><u class="ContentPasted0"> </u></span></p>
</div>
<div class="x_OutlineElement x_Ltr x_SCXW189484348 x_BCX8" data-ogsc="rgb(0, 0, 0)" data-ogsb="rgb(255, 255, 255)" style="font-size: 12px; font-family: "Segoe UI", "Segoe UI Web", Arial, Verdana, sans-serif; margin: 0px; clear: both; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">
<p class="x_Paragraph x_SCXW189484348 x_BCX8" style="margin:0px;font-weight:normal;font-kerning:none;text-align:left">
<span data-contrast="none" lang="EN-US" class="x_TextRun x_SCXW189484348 x_BCX8" style="font-variant-ligatures:none !important;font-size:13.5pt;line-height:22.6625px;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;margin:0px"><span class="x_NormalTextRun x_SCXW189484348 x_BCX8" style="margin:0px"></span></span><span class="x_EOP x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" data-ccp-props="{}" style="font-size:13.5pt;line-height:22.6625px;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;margin:0px"> </span></p>
</div>
<div class="x_OutlineElement x_Ltr x_SCXW189484348 x_BCX8" data-ogsc="rgb(0, 0, 0)" data-ogsb="rgb(255, 255, 255)" style="font-size: 12px; font-family: "Segoe UI", "Segoe UI Web", Arial, Verdana, sans-serif; margin: 0px; clear: both; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">
<p class="x_Paragraph x_SCXW189484348 x_BCX8" style="margin:0px;font-weight:normal;font-kerning:none;text-align:left">
<span data-contrast="none" lang="EN-US" class="x_TextRun x_SCXW189484348 x_BCX8" style="font-variant-ligatures:none !important;font-size:13.5pt;line-height:22.6625px;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;margin:0px"><span class="x_NormalTextRun x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="font-size:12pt;line-height:normal;margin:0px">In
accordance with DOE Order 243.1C Records Management, Jefferson Lab will implement an email retention period of seven years, which will impact email in all<span class="ContentPasted0"> </span></span><span class="x_NormalTextRun x_CommentStart x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="font-size:12pt;line-height:normal;margin:0px">Jefferson
Lab<span class="ContentPasted0"> </span></span><span class="x_NormalTextRun x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="font-size:12pt;line-height:normal;margin:0px">Office 365<span class="ContentPasted0"> </span></span><span class="x_NormalTextRun x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="font-size:12pt;line-height:normal;margin:0px">email
accounts</span><span class="x_NormalTextRun x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="font-size:12pt;line-height:normal;margin:0px">. All email older than seven years will be deleted beginning Monday, July 10.</span></span><span class="x_LineBreakBlob x_BlobObject x_DragDrop x_SCXW189484348 x_BCX8" style="font-size:13.5pt;line-height:22.6625px;font-family:WordVisiCarriageReturn_MSFontService, Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;margin:0px"><span class="x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="font-size:12pt;line-height:normal;margin:0px"> </span><br class="x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="margin:0px">
</span><span data-contrast="auto" lang="EN-US" class="x_TextRun x_EmptyTextRun x_SCXW189484348 x_BCX8" style="font-variant-ligatures:none !important;font-size:12pt;line-height:20.5042px;font-family:Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;margin:0px"></span><span class="x_LineBreakBlob x_BlobObject x_DragDrop x_SCXW189484348 x_BCX8" style="font-size:12pt;line-height:20.5042px;font-family:WordVisiCarriageReturn_MSFontService, Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;margin:0px"><span class="x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="line-height:normal;margin:0px"> </span><br class="x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="margin:0px">
</span><span data-contrast="none" lang="EN-US" class="x_TextRun x_SCXW189484348 x_BCX8" style="font-variant-ligatures:none !important;font-size:13.5pt;line-height:22.6625px;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;margin:0px"><span class="x_NormalTextRun x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="font-size:12pt;line-height:normal;margin:0px">In
the best interest of preserving emails related to the scientific mission of the lab, the retention period of the Archive folder - which exists in all lab<span class="ContentPasted0"> </span></span><span class="x_NormalTextRun x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="font-size:12pt;line-height:normal;margin:0px">o365<span class="ContentPasted0"> </span></span><span class="x_NormalTextRun x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="font-size:12pt;line-height:normal;margin:0px">email
accounts - has an indefinite retention. Emails in the Archive folder will not be deleted unless deemed necessary by the mailbox owner.</span></span><span class="x_LineBreakBlob x_BlobObject x_DragDrop x_SCXW189484348 x_BCX8" style="font-size:13.5pt;line-height:22.6625px;font-family:WordVisiCarriageReturn_MSFontService, Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;margin:0px"><span class="x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="font-size:12pt;line-height:normal;margin:0px"> </span><br class="x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="margin:0px">
</span><span data-contrast="auto" lang="EN-US" class="x_TextRun x_EmptyTextRun x_SCXW189484348 x_BCX8" style="font-variant-ligatures:none !important;font-size:12pt;line-height:20.5042px;font-family:Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;margin:0px"></span><span class="x_LineBreakBlob x_BlobObject x_DragDrop x_SCXW189484348 x_BCX8" style="font-size:12pt;line-height:20.5042px;font-family:WordVisiCarriageReturn_MSFontService, Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;margin:0px"><span class="x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="line-height:normal;margin:0px"> </span><br class="x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="margin:0px">
</span><span data-contrast="none" lang="EN-US" class="x_TextRun x_SCXW189484348 x_BCX8" style="font-variant-ligatures:none !important;font-size:13.5pt;line-height:22.6625px;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;margin:0px"><span class="x_NormalTextRun x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="font-size:12pt;line-height:normal;margin:0px">Entire
folders of emails can be dragged into the Archive folder for ongoing use. Staff may also use the Archive folder to temporarily hold non-mission critical emails for review prior to managing them; however, the Archive folder is not intended to keep non-mission-critical
emails indefinitely.</span></span><span class="x_LineBreakBlob x_BlobObject x_DragDrop x_SCXW189484348 x_BCX8" style="font-size:13.5pt;line-height:22.6625px;font-family:WordVisiCarriageReturn_MSFontService, Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;margin:0px"><span class="x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="font-size:12pt;line-height:normal;margin:0px"> </span><br class="x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="margin:0px">
</span><span data-contrast="auto" lang="EN-US" class="x_TextRun x_EmptyTextRun x_SCXW189484348 x_BCX8" style="font-variant-ligatures:none !important;font-size:12pt;line-height:20.5042px;font-family:Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;margin:0px"></span><span class="x_LineBreakBlob x_BlobObject x_DragDrop x_SCXW189484348 x_BCX8" style="font-size:12pt;line-height:20.5042px;font-family:WordVisiCarriageReturn_MSFontService, Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;margin:0px"><span class="x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="line-height:normal;margin:0px"> </span><br class="x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="margin:0px">
</span><span data-contrast="none" lang="EN-US" class="x_TextRun x_SCXW189484348 x_BCX8" style="font-variant-ligatures:none !important;font-size:13.5pt;line-height:22.6625px;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;margin:0px"><span class="x_NormalTextRun x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="font-size:12pt;line-height:normal;margin:0px">Read
all about it at<span class="ContentPasted0"> </span></span><span class="x_NormalTextRun x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="font-size:12pt;line-height:normal;margin:0px">https://www.jlab.org/info_resources/records/DOEO243.1C</span></span><span class="x_EOP x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" data-ccp-props="{}" style="font-size:12pt;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;margin:0px"> </span></p>
</div>
<div class="x_OutlineElement x_Ltr x_SCXW189484348 x_BCX8" data-ogsc="rgb(0, 0, 0)" data-ogsb="rgb(255, 255, 255)" style="font-size: 12px; font-family: "Segoe UI", "Segoe UI Web", Arial, Verdana, sans-serif; margin: 0px; clear: both; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">
<p class="x_Paragraph x_SCXW189484348 x_BCX8" style="margin:0px;font-weight:normal;font-kerning:none;text-align:left">
<span data-contrast="none" lang="EN-US" class="x_TextRun x_SCXW189484348 x_BCX8" style="font-variant-ligatures:none !important;font-size:13.5pt;line-height:22.6625px;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;margin:0px"><span class="x_NormalTextRun x_SCXW189484348 x_BCX8" style="margin:0px"></span></span><span class="x_EOP x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" data-ccp-props="{}" style="font-size:12pt;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;margin:0px"> </span></p>
</div>
<div class="x_OutlineElement x_Ltr x_SCXW189484348 x_BCX8" data-ogsc="rgb(0, 0, 0)" data-ogsb="rgb(255, 255, 255)" style="font-size: 12px; font-family: "Segoe UI", "Segoe UI Web", Arial, Verdana, sans-serif; margin: 0px; clear: both; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">
<p class="x_Paragraph x_SCXW189484348 x_BCX8" style="margin:0px;font-weight:normal;font-kerning:none;text-align:left">
<span data-contrast="none" lang="EN-US" class="x_TextRun x_SCXW189484348 x_BCX8" style="font-variant-ligatures:none !important;font-size:13.5pt;line-height:22.6625px;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;margin:0px"><span class="x_NormalTextRun x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="font-size:12pt;line-height:normal;margin:0px">Email<span class="ContentPasted0"> </span></span></span><a href="mailto:records@jlab.org" class="x_Hyperlink x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" data-ogsc="" data-linkindex="0" style="margin:0px;text-decoration:none"><span data-contrast="none" lang="EN-US" class="x_TextRun x_Underlined x_SCXW189484348 x_BCX8" data-ogsc="rgb(5, 99, 193)" style="font-size: 13.5pt; line-height: 22.6625px; font-family: Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif; margin: 0px; text-decoration: underline; font-variant-ligatures: none !important; color: rgb(5, 99, 193);"><span class="x_NormalTextRun x_SCXW189484348 x_BCX8" data-ccp-charstyle="Hyperlink" style="font-size:12pt;line-height:normal;margin:0px">records@jlab.org</span></span></a><span data-contrast="none" lang="EN-US" class="x_TextRun x_SCXW189484348 x_BCX8" style="font-variant-ligatures:none !important;font-size:13.5pt;line-height:22.6625px;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;margin:0px"><span class="x_NormalTextRun x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="font-size:12pt;line-height:normal;margin:0px"> for
more information. </span></span><span class="x_EOP x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" data-ccp-props="{}" style="font-size:12pt;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;margin:0px"> </span></p>
</div>
<div class="x_OutlineElement x_Ltr x_SCXW189484348 x_BCX8" data-ogsc="rgb(0, 0, 0)" data-ogsb="rgb(255, 255, 255)" style="font-size: 12px; font-family: "Segoe UI", "Segoe UI Web", Arial, Verdana, sans-serif; margin: 0px; clear: both; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">
<p class="x_Paragraph x_SCXW189484348 x_BCX8" style="margin:0px;font-weight:normal;font-kerning:none;text-align:left">
<span data-contrast="none" lang="EN-US" class="x_TextRun x_SCXW189484348 x_BCX8" style="font-variant-ligatures:none !important;font-size:13.5pt;line-height:22.6625px;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;margin:0px"><span class="x_NormalTextRun x_SCXW189484348 x_BCX8" style="margin:0px"></span></span><span class="x_EOP x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" data-ccp-props="{}" style="font-size:12pt;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;margin:0px"> </span></p>
</div>
<div class="x_OutlineElement x_Ltr x_SCXW189484348 x_BCX8" data-ogsc="rgb(0, 0, 0)" data-ogsb="rgb(255, 255, 255)" style="font-size: 12px; font-family: "Segoe UI", "Segoe UI Web", Arial, Verdana, sans-serif; margin: 0px; clear: both; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">
<p class="x_Paragraph x_SCXW189484348 x_BCX8" style="margin:0px;font-weight:normal;font-kerning:none;text-align:left">
<span data-contrast="none" lang="EN-US" class="x_TextRun x_SCXW189484348 x_BCX8" style="font-variant-ligatures:none !important;font-size:13.5pt;line-height:22.6625px;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;margin:0px"><span class="x_NormalTextRun x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="font-size:12pt;line-height:normal;margin:0px">Jefferson
Lab Records Management</span></span><span class="x_EOP x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" data-ccp-props="{}" style="font-size:12pt;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;margin:0px"> </span></p>
</div>
<div class="x_OutlineElement x_Ltr x_SCXW189484348 x_BCX8" data-ogsc="rgb(0, 0, 0)" data-ogsb="rgb(255, 255, 255)" style="font-size: 12px; font-family: "Segoe UI", "Segoe UI Web", Arial, Verdana, sans-serif; margin: 0px; clear: both; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">
<p class="x_Paragraph x_SCXW189484348 x_BCX8" style="margin:0px;font-weight:normal;font-kerning:none;text-align:left">
<span data-contrast="none" lang="EN-US" class="x_TextRun x_SCXW189484348 x_BCX8" style="font-variant-ligatures:none !important;font-size:13.5pt;line-height:22.6625px;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;margin:0px"><span class="x_NormalTextRun x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" style="font-size:12pt;line-height:normal;margin:0px">records@jlab.org</span></span><span class="x_EOP x_SCXW189484348 x_BCX8 x_ContentPasted0 ContentPasted0" data-ccp-props="{}" style="font-size:12pt;font-family:Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif;margin:0px"> </span></p>
</div>
<br>
</div>
<div class="elementToProof">
<div style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">
<br>
</div>
<div id="Signature">
<div>
<div></div>
<div id="divtagdefaultwrapper" dir="ltr" style="font-size: 12pt; font-family: Calibri, Helvetica, sans-serif; color: rgb(0, 0, 0);">
<p style="margin-top:0px; margin-bottom:0px; margin-top:0; margin-bottom:0"></p>
<div>
<p style="margin-top:0px; margin-bottom:0px; margin-top:0; margin-bottom:0">Kim Edwards, CRM</p>
<p style="margin-top:0px; margin-bottom:0px; margin-top:0; margin-bottom:0">STI, Archives & Records Manager</p>
Thomas Jefferson National Accelerator Facility</div>
<div>(757) 269-7805<br>
</div>
<div><br>
</div>
<br>
<p style="margin-top:0px; margin-bottom:0px"></p>
</div>
</div>
</div>
</div>
</body>
</html>