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<p class="x_x_x_Paragraph x_x_x_SCXW189484348 x_x_x_BCX8" style="margin-top: 0px; margin-bottom: 0px;margin:0px; font-weight:normal; font-kerning:none; text-align:left">
<span data-contrast="none" lang="EN-US" class="x_x_x_TextRun x_x_x_SCXW189484348 x_x_x_BCX8" style="font-variant-ligatures:none!important; font-size:13.5pt; line-height:22.6625px; font-family:Helvetica,Helvetica_EmbeddedFont,Helvetica_MSFontService,sans-serif; margin:0px"><u><span class="x_x_x_NormalTextRun x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="font-size:12pt; line-height:normal; margin:0px">NOTE:
You are receiving this notification because your email is stored in Office 365</span><span class="x_x_x_NormalTextRun x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="font-size:12pt; line-height:normal; margin:0px">,
even though you may access it from a different client</span><span class="x_x_x_NormalTextRun x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="font-size:12pt; line-height:normal; margin:0px">, such
as Thunderbird</span><span class="x_x_x_NormalTextRun x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="font-size:12pt; line-height:normal; margin:0px">. The<span class="x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="margin:0px"> </span></span><span class="x_x_x_NormalTextRun x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="font-size:12pt; line-height:normal; margin:0px">email
retention policy discussed below applies to all<span class="x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="margin:0px"> </span></span><span class="x_x_x_NormalTextRun x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="font-size:12pt; line-height:normal; margin:0px">such
email accounts.</span></u></span><span class="x_x_x_EOP x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0" data-ccp-props="{}" style="font-size:12pt; font-family:Helvetica,Helvetica_EmbeddedFont,Helvetica_MSFontService,sans-serif; margin:0px"><u class="x_x_ContentPasted0 x_ContentPasted0 ContentPasted0"> </u></span></p>
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<div class="x_x_x_OutlineElement x_x_x_Ltr x_x_x_SCXW189484348 x_x_x_BCX8" data-ogsc="rgb(0, 0, 0)" data-ogsb="rgb(255, 255, 255)" style="font-size: 12px; font-family: "Segoe UI", "Segoe UI Web", Arial, Verdana, sans-serif; margin: 0px; clear: both; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">
<p class="x_x_x_Paragraph x_x_x_SCXW189484348 x_x_x_BCX8" style="margin-top: 0px; margin-bottom: 0px;margin:0px; font-weight:normal; font-kerning:none; text-align:left">
<span data-contrast="none" lang="EN-US" class="x_x_x_TextRun x_x_x_SCXW189484348 x_x_x_BCX8" style="font-variant-ligatures:none!important; font-size:13.5pt; line-height:22.6625px; font-family:Helvetica,Helvetica_EmbeddedFont,Helvetica_MSFontService,sans-serif; margin:0px"><span class="x_x_x_NormalTextRun x_x_x_SCXW189484348 x_x_x_BCX8" style="margin:0px"></span></span><span class="x_x_x_EOP x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" data-ccp-props="{}" style="font-size:13.5pt; line-height:22.6625px; font-family:Helvetica,Helvetica_EmbeddedFont,Helvetica_MSFontService,sans-serif; margin:0px"> </span></p>
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<div class="x_x_x_OutlineElement x_x_x_Ltr x_x_x_SCXW189484348 x_x_x_BCX8" data-ogsc="rgb(0, 0, 0)" data-ogsb="rgb(255, 255, 255)" style="font-family: "Segoe UI", "Segoe UI Web", Arial, Verdana, sans-serif; margin: 0px; clear: both; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">
<p class="x_x_x_Paragraph x_x_x_SCXW189484348 x_x_x_BCX8" style="font-size: 12px; margin: 0px; font-weight: normal; font-kerning: none; text-align: left;">
<span data-contrast="none" lang="EN-US" class="x_x_x_TextRun x_x_x_SCXW189484348 x_x_x_BCX8" style="font-variant-ligatures:none!important; font-size:13.5pt; line-height:22.6625px; font-family:Helvetica,Helvetica_EmbeddedFont,Helvetica_MSFontService,sans-serif; margin:0px"><span class="x_x_x_NormalTextRun x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="font-size:12pt; line-height:normal; margin:0px">In
accordance with DOE Order 243.1C Records Management, Jefferson Lab will implement an email retention period of seven years, which will impact email in all<span class="x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="margin:0px"> </span></span><span class="x_x_x_NormalTextRun x_x_x_CommentStart x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="font-size:12pt; line-height:normal; margin:0px">Jefferson
Lab<span class="x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="margin:0px"> </span></span><span class="x_x_x_NormalTextRun x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="font-size:12pt; line-height:normal; margin:0px">Office
365<span class="x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="margin:0px"> </span></span><span class="x_x_x_NormalTextRun x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="font-size:12pt; line-height:normal; margin:0px">email
accounts</span><span class="x_x_x_NormalTextRun x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="font-size:12pt; line-height:normal; margin:0px">. All email older than seven years will be deleted
beginning Monday, July 10.</span></span><span class="x_x_x_LineBreakBlob x_x_x_BlobObject x_x_x_DragDrop x_x_x_SCXW189484348 x_x_x_BCX8" style="font-size:13.5pt; line-height:22.6625px; font-family:WordVisiCarriageReturn_MSFontService,Helvetica,Helvetica_EmbeddedFont,Helvetica_MSFontService,sans-serif; margin:0px"><span class="x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="font-size:12pt; line-height:normal; margin:0px"> </span><br class="x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="margin:0px">
</span><span data-contrast="auto" lang="EN-US" class="x_x_x_TextRun x_x_x_EmptyTextRun x_x_x_SCXW189484348 x_x_x_BCX8" style="font-variant-ligatures:none!important; font-size:12pt; line-height:20.5042px; font-family:Calibri,Calibri_EmbeddedFont,Calibri_MSFontService,sans-serif; margin:0px"></span><span class="x_x_x_LineBreakBlob x_x_x_BlobObject x_x_x_DragDrop x_x_x_SCXW189484348 x_x_x_BCX8" style="font-size:12pt; line-height:20.5042px; font-family:WordVisiCarriageReturn_MSFontService,Calibri,Calibri_EmbeddedFont,Calibri_MSFontService,sans-serif; margin:0px"><span class="x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="line-height:normal; margin:0px"> </span><br class="x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="margin:0px">
</span><span data-contrast="none" lang="EN-US" class="x_x_x_TextRun x_x_x_SCXW189484348 x_x_x_BCX8" style="font-variant-ligatures:none!important; font-size:13.5pt; line-height:22.6625px; font-family:Helvetica,Helvetica_EmbeddedFont,Helvetica_MSFontService,sans-serif; margin:0px"><span class="x_x_x_NormalTextRun x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="font-size:12pt; line-height:normal; margin:0px">In
the best interest of preserving emails related to the scientific mission of the lab, the retention period of the Archive folder - which exists in all lab<span class="x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="margin:0px"> </span></span><span class="x_x_x_NormalTextRun x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="font-size:12pt; line-height:normal; margin:0px">o365<span class="x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="margin:0px"> </span></span><span class="x_x_x_NormalTextRun x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="font-size:12pt; line-height:normal; margin:0px">email
accounts - has an indefinite retention. Emails in the Archive folder will not be deleted unless deemed<span class="x_ContentPasted0 ContentPasted0" style="margin:0px"> </span><span data-markjs="true" class="x_markifmfd06op x_ContentPasted0 ContentPasted0" data-ogac="" data-ogab="" data-ogsc="black" data-ogsb="rgb(255, 241, 0)" style="margin: 0px; color: black; background-color: rgb(255, 241, 0);">necessary</span><span class="x_ContentPasted0 ContentPasted0" style="margin:0px"> </span>by
the mailbox owner.</span></span><span class="x_x_x_LineBreakBlob x_x_x_BlobObject x_x_x_DragDrop x_x_x_SCXW189484348 x_x_x_BCX8" style="font-size:13.5pt; line-height:22.6625px; font-family:WordVisiCarriageReturn_MSFontService,Helvetica,Helvetica_EmbeddedFont,Helvetica_MSFontService,sans-serif; margin:0px"><span class="x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="font-size:12pt; line-height:normal; margin:0px"> </span></span></p>
<p class="x_x_x_Paragraph x_x_x_SCXW189484348 x_x_x_BCX8" style="margin: 0px; font-weight: normal; font-kerning: none; text-align: left;">
<span class="x_x_x_LineBreakBlob x_x_x_BlobObject x_x_x_DragDrop x_x_x_SCXW189484348 x_x_x_BCX8" style="line-height: 22.6625px; font-family: WordVisiCarriageReturn_MSFontService, Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif; margin: 0px;"><br>
</span></p>
<p class="x_x_x_Paragraph x_x_x_SCXW189484348 x_x_x_BCX8" style="margin: 0px; font-weight: normal; font-kerning: none; text-align: left;">
<span class="x_x_x_LineBreakBlob x_x_x_BlobObject x_x_x_DragDrop x_x_x_SCXW189484348 x_x_x_BCX8" style="line-height: 22.6625px; font-family: WordVisiCarriageReturn_MSFontService, Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif; margin: 0px;">(Please
note: the correct folder is singular "Archive," not plural "Archives.")<br class="x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="margin:0px">
</span><span data-contrast="auto" lang="EN-US" class="x_x_x_TextRun x_x_x_EmptyTextRun x_x_x_SCXW189484348 x_x_x_BCX8" style="font-size: 12pt; line-height: 20.5042px; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif; margin: 0px; font-variant-ligatures: none !important; font-size: 12pt; line-height: 20.5042px;"></span><span class="x_x_x_LineBreakBlob x_x_x_BlobObject x_x_x_DragDrop x_x_x_SCXW189484348 x_x_x_BCX8" style="font-size: 12pt; line-height: 20.5042px; font-family: WordVisiCarriageReturn_MSFontService, Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif; margin: 0px;"><span class="x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="line-height:normal; margin:0px"> </span><br class="x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="margin:0px">
</span><span data-contrast="none" lang="EN-US" class="x_x_x_TextRun x_x_x_SCXW189484348 x_x_x_BCX8" style="font-size: 13.5pt; line-height: 22.6625px; font-family: Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif; margin: 0px; font-variant-ligatures: none !important;"><span class="x_x_x_NormalTextRun x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="font-size:12pt; line-height:normal; margin:0px">Entire
folders of emails can be dragged into the Archive folder for ongoing use. Staff may also use the Archive folder to temporarily hold non-mission critical emails for review prior to managing them; however, the Archive folder is not intended to keep non-mission-critical
emails indefinitely.</span></span><span class="x_x_x_LineBreakBlob x_x_x_BlobObject x_x_x_DragDrop x_x_x_SCXW189484348 x_x_x_BCX8" style="font-size: 13.5pt; line-height: 22.6625px; font-family: WordVisiCarriageReturn_MSFontService, Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif; margin: 0px;"><span class="x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="font-size:12pt; line-height:normal; margin:0px"> </span><br class="x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="margin:0px">
</span><span data-contrast="auto" lang="EN-US" class="x_x_x_TextRun x_x_x_EmptyTextRun x_x_x_SCXW189484348 x_x_x_BCX8" style="font-size: 12pt; line-height: 20.5042px; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif; margin: 0px; font-variant-ligatures: none !important; font-size: 12pt; line-height: 20.5042px;"></span><span class="x_x_x_LineBreakBlob x_x_x_BlobObject x_x_x_DragDrop x_x_x_SCXW189484348 x_x_x_BCX8" style="font-size: 12pt; line-height: 20.5042px; font-family: WordVisiCarriageReturn_MSFontService, Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif; margin: 0px;"><span class="x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="line-height:normal; margin:0px"> </span><br class="x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="margin:0px">
</span><span data-contrast="none" lang="EN-US" class="x_x_x_TextRun x_x_x_SCXW189484348 x_x_x_BCX8" style="font-size: 13.5pt; line-height: 22.6625px; font-family: Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif; margin: 0px; font-variant-ligatures: none !important;"><span class="x_x_x_NormalTextRun x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="font-size:12pt; line-height:normal; margin:0px">Read
all about it at<span class="x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="margin:0px"> </span></span><span class="x_x_x_NormalTextRun x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0" style="font-size:12pt; line-height:normal; margin:0px"><a href="https://www.jlab.org/info_resources/records/DOEO243.1C" data-auth="NotApplicable" class="x_ms-outlook-linkify x_ContentPasted0 ContentPasted0" data-ogsc="" data-linkindex="0" style="margin:0px">https://www.jlab.org/info_resources/records/DOEO243.1C</a></span></span><span class="x_x_x_EOP x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" data-ccp-props="{}" style="font-size: 12pt; font-family: Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif; margin: 0px;"> </span></p>
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<p class="x_x_x_Paragraph x_x_x_SCXW189484348 x_x_x_BCX8" style="margin-top: 0px; margin-bottom: 0px;margin:0px; font-weight:normal; font-kerning:none; text-align:left">
<span data-contrast="none" lang="EN-US" class="x_x_x_TextRun x_x_x_SCXW189484348 x_x_x_BCX8" style="font-variant-ligatures:none!important; font-size:13.5pt; line-height:22.6625px; font-family:Helvetica,Helvetica_EmbeddedFont,Helvetica_MSFontService,sans-serif; margin:0px"><span class="x_x_x_NormalTextRun x_x_x_SCXW189484348 x_x_x_BCX8" style="margin:0px"></span></span><span class="x_x_x_EOP x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" data-ccp-props="{}" style="font-size:12pt; font-family:Helvetica,Helvetica_EmbeddedFont,Helvetica_MSFontService,sans-serif; margin:0px"> </span></p>
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<div class="x_x_x_OutlineElement x_x_x_Ltr x_x_x_SCXW189484348 x_x_x_BCX8" data-ogsc="rgb(0, 0, 0)" data-ogsb="rgb(255, 255, 255)" style="font-size: 12px; font-family: "Segoe UI", "Segoe UI Web", Arial, Verdana, sans-serif; margin: 0px; clear: both; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">
<p class="x_x_x_Paragraph x_x_x_SCXW189484348 x_x_x_BCX8" style="margin-top: 0px; margin-bottom: 0px;margin:0px; font-weight:normal; font-kerning:none; text-align:left">
<span data-contrast="none" lang="EN-US" class="x_x_x_TextRun x_x_x_SCXW189484348 x_x_x_BCX8" style="font-variant-ligatures:none!important; font-size:13.5pt; line-height:22.6625px; font-family:Helvetica,Helvetica_EmbeddedFont,Helvetica_MSFontService,sans-serif; margin:0px"><span class="x_x_x_NormalTextRun x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="font-size:12pt; line-height:normal; margin:0px">Email<span class="x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="margin:0px"> </span></span></span><a href="mailto:records@jlab.org" class="x_x_x_Hyperlink x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" data-ogsc="" data-linkindex="1" style="margin:0px; text-decoration:none"><span data-contrast="none" lang="EN-US" class="x_x_x_TextRun x_x_x_Underlined x_x_x_SCXW189484348 x_x_x_BCX8" data-ogsc="rgb(5, 99, 193)" style="font-size: 13.5pt; line-height: 22.6625px; font-family: Helvetica, Helvetica_EmbeddedFont, Helvetica_MSFontService, sans-serif; margin: 0px; text-decoration: underline; font-variant-ligatures: none !important; color: rgb(5, 99, 193);"><span class="x_x_x_NormalTextRun x_x_x_SCXW189484348 x_x_x_BCX8" data-ccp-charstyle="Hyperlink" style="font-size:12pt; line-height:normal; margin:0px">records@jlab.org</span></span></a><span data-contrast="none" lang="EN-US" class="x_x_x_TextRun x_x_x_SCXW189484348 x_x_x_BCX8" style="font-variant-ligatures:none!important; font-size:13.5pt; line-height:22.6625px; font-family:Helvetica,Helvetica_EmbeddedFont,Helvetica_MSFontService,sans-serif; margin:0px"><span class="x_x_x_NormalTextRun x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" style="font-size:12pt; line-height:normal; margin:0px"> for
more information. </span></span><span class="x_x_x_EOP x_x_x_SCXW189484348 x_x_x_BCX8 x_x_x_ContentPasted0 x_x_ContentPasted0 x_ContentPasted0 ContentPasted0" data-ccp-props="{}" style="font-size:12pt; font-family:Helvetica,Helvetica_EmbeddedFont,Helvetica_MSFontService,sans-serif; margin:0px"> </span></p>
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