[Casa] Fwd: Important - Early Timesheet Deadlines Today

Thu Dec 14 10:12:50 EST 2023

-------- Forwarded Message --------
Subject: 	Important - Early Timesheet Deadlines Today
Date: 	Thu, 14 Dec 2023 09:57:46 -0500
From: 	Betty Jean-Pierre <bjp at jlab.org>
To: 	div-accelerator Staff <div-accelerator-staff at jlab.org>

Good Morning,

Please remember to sign your timesheets by 10:00 am today.

Supervisors, please approveall of your employees' timesheets before noon.

Thank you,
Betty

--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
*From:* JLab CFO <JLab_CFO at jlab.org>
*Sent:* Thursday, December 14, 2023 6:44 AM
*To:* Betty Jean-Pierre <bjp at jlab.org>
*Subject:* Important - Early Timesheet Deadlines Today
JLab Timesheet Approval Reminder

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*INTERNAL MEMO*

*December 14, 2023
Sent on behalf of the Finance Division *

*SUBJECT:* Important - Early Timesheet Deadlines for Today, December 14, 2023
*CONTACT: *Janet Smith, ext. 7503, _jpsmith at jlab.org <mailto:jpsmith at jlab.org?subject=Timesheet%20Approval>_

Due to the upcoming integrated month-end and holiday shutdown, *completed and signed employee timesheets for December 1-15, 2023 are due to supervisors by 10:00 am today, December 14, 2023. *For this timesheet period only, employees are authorized to estimate time for Thursday, December 14 and Friday, December 15, 2023.  Any adjustments for estimated time charged can be made by preparing a correcting timesheet after December 18.

*Supervisor and project manager approvals* on the *December 1-15, 2023* timesheets *are due to Finance no later than noon today, December 14, 2023*.  As a reminder, supervisors are responsible for verifying and affirming that employees have completed their timesheet in accordance with JLab policies and procedures.

*All Supervisors and Managers: *Supervisors and Mangers, please verify that all of your employees' timesheets have been completed and signed.  If you find that an employee has not completed their timesheet, please contact the employee and instruct them to do so immediately.  If you cannot locate your employee by the 10 a.m. deadline, please record time for them by 11:00 a.m. today, December 14.  The supervisor/manager shall use vacation or leave without pay (LWOP) if they do not know the number 
of hours worked or the project codes used.  Corrections may be completed when the employee is again available by preparing a correcting timesheet after December 18.  Any corrections to vacation or LWOP will be processed on our normal payroll schedule.

*All Supervisors: *Before noon today, December 14, please approve all of your employees' timesheets.  If you had to sign on an employee's behalf, please contact your supervisor to request they approve the timesheet once you have signed it.  If your supervisor cannot be reached, please escalate up your supervisory chain to complete this approval.

*All Managers: *Please be prepared to assist with the early timesheet deadlines by signing and/or approving timesheets for the employees within your organization.  Your assistance will be required if the direct supervisor is unavailable or unreachable this morning or if someone within your reporting chain has not completed their timesheet.  Payroll will be contacting employees, supervisors and managers to assist with completing, signing and approving timesheets beginning this morning.

*Division Admins: *Please review all your division employees' timesheets and reach out to any employee who has not completed their timesheet by 10 a.m. today.  Starting at noon, please follow up with ANY supervisor who has not approved their employees' timesheets.

*You can access the Costpoint/T&E system as follows:*
URL - _https://misportal.jlab.org/time <https://urldefense.proofpoint.com/v2/url?u=https-3A__jlab.us11.list-2Dmanage.com_track_click-3Fu-3D1de9c43e6d5e45ff0ecd664cd-26id-3D913ce1238b-26e-3D4d906c90c2&d=DwMFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=X5eR6sX285kC2Lazfjh6rQ&m=SUL5EkmZ7YyRat_R3ezQMDdI1SXXlfO-zxazzbvPhiViMiBoZWj_RMydbeLAwtKg&s=W7pKqQHm6d_EzbzRv3eLUBjZEP7wgSFghzf6eJKu8qE&e=>_
User Account:  Network User ID
Password:  Network Password
System:  JSA

The Timekeeping and Payroll website is located at _https://www.jlab.org/finance/payroll <https://urldefense.proofpoint.com/v2/url?u=https-3A__jlab.us11.list-2Dmanage.com_track_click-3Fu-3D1de9c43e6d5e45ff0ecd664cd-26id-3Dc779a8a6f7-26e-3D4d906c90c2&d=DwMFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=X5eR6sX285kC2Lazfjh6rQ&m=SUL5EkmZ7YyRat_R3ezQMDdI1SXXlfO-zxazzbvPhiViMiBoZWj_RMydbeLAwtKg&s=fY5JHmlJQOwfAmBEpcRGaFeiT41K1x1u9mw3iQIn2C8&e=>_. This website contains links to the Timekeeping and Admin Manuals as well 
as links to training sessions and videos showing basic navigation and time recording within the timesheet system.

The link directly to the Time Collection Manual is as follows:
_https://www.jlab.org/sites/default/files/finance/docs/jlab_time_collection_manual.pd <https://urldefense.proofpoint.com/v2/url?u=https-3A__jlab.us11.list-2Dmanage.com_track_click-3Fu-3D1de9c43e6d5e45ff0ecd664cd-26id-3D7ee0b4dc4e-26e-3D4d906c90c2&d=DwMFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=X5eR6sX285kC2Lazfjh6rQ&m=SUL5EkmZ7YyRat_R3ezQMDdI1SXXlfO-zxazzbvPhiViMiBoZWj_RMydbeLAwtKg&s=TibbMCdhDEE-LYONo9mHNU0BPFX-kDy3cN3qhWIqkhs&e=>f 
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Thank you so much for your assistance in completing the timesheets in this very short timeframe.  If you have any questions, please contact us at _timesheet at jlab.org <mailto:timesheet at jlab.org>_ or call Evelyn Woods at ext. 7116, Diane Finch at ext. 6808, Shareen McCallum at ext. 7884, or Janet Smith at ext 7503, if you have any questions.

Thank you for your assistance.

*628 HOFSTADTER ROAD, SUITE 4 • NEWPORT NEWS, VA 23606 • USA • WWW.JLAB.ORG*

This email was sent to bjp at jlab.org <mailto:bjp at jlab.org>
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