[Chep2021-iac] [EXTERNAL] Re: CHEP2022??

Sat Aug 29 16:16:09 EDT 2020

Dear Amber, dear all,

I also support the move to 2022, given the circumstances.

This seems to me the most reasonable choice. As said by Marco,
many conferences will be postponed and a suitable slot should
be agreed with them. I also encourage the organization of themed
virtual workshop in 2021 with the publication of the related
proceedings.

Many thanks to Amber and her JLAB colleagues,
kind regards,

Stefano

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Stefano Piano
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On 29/08/2020 18:36, Marco Cattaneo wrote:
> I concur with everything that has been said so far:
> - Postpone CHEP in Norfolk to 2022, and make it a traditional “fully 
> in-presence” format if at all possible by then
> - Reach out to the HSF/WLCG/OSF workshop organisers to co-organise 
> themed virtual workshops (or CHEPinos) in 2021. Maybe extend it also to 
> Hepix?
> - Encourage the use of existing journals to publish papers that cannot 
> wait for the next CHEP proceedings
> 
> Just one word of caution: we should also work with the ACAT organisers 
> to ensure a coherent overall approach, in particular to ensure that in 
> 2022 the two conferences do not happen in quick succession. There may be 
> other conferences that are rescheduling into what might become a very 
> busy few months.
> Marco
> 
> ========================================================
> marco.cattaneo at cern.ch <mailto:marco.cattaneo at cern.ch> - J09110, CERN, 
> CH-1211 Geneve 23
> Tel: +41 22 767 4046
> ========================================================
> 
>> On 29 Aug 2020, at 17:07, Elizabeth S Sexton-Kennedy <sexton at fnal.gov 
>> <mailto:sexton at fnal.gov>> wrote:
>>
>> Hi Amber,
>>
>> I’m glad to see that my opinion aligns with those expressed on this 
>> thread.  I really do not think that we can get >400 international 
>> participants to Norfolk next year.  It’s great that you were able to 
>> negotiate a way to postpone it to 2022 and we should support your good 
>> work  on this.
>> Regarding CHEPinos, I think we should work with HSF/WLCG/OSG to 
>> organize regardless of branding.  Also don’t forget that all are 
>> invited to participate in the Snowmass process which will be in full 
>> swing by that time next year.  Just as with the EU Strategy, the US 
>> process also welcomes international participation.  I know that one of 
>> your goals was to bring closer collaboration with NP, does that 
>> community have a similar strategy process?  It is easier to blur 
>>  boundaries with virtual meetings, so in my view we should get that + 
>> from next years meetings to balance out all of the negatives of not 
>> meeting in person.
>>
>> Cheers, Liz
>>
>>
>>> On Aug 29, 2020, at 06:08, Simone Campana <Simone.Campana at cern.ch 
>>> <mailto:Simone.Campana at cern.ch>> wrote:
>>>
>>>  Dear all,
>>>
>>> I also support Pete, James and  others about moving CHEP in Norfolk 
>>> in 2022. This seems to me the most sensible decision given the 
>>> uncertainties and given the fact that as I understand there is good 
>>> chance that this will work financially.
>>>
>>> For 2021, I think our community will benefit from a conference in 
>>> Computing for High Energy Physics in the timescale of May. That would 
>>> be an online conference in my opinion, like it happened for other big 
>>> conferences line ICHEP this year. The point is that particularly 
>>> younger people in early stages of their career (but not only) will 
>>> have an opportunity to present their work, have the proceedings 
>>> published in a journal, etc .. It will also offer the possibility to 
>>> set a natural deadline for some of the work being done. The risk is 
>>> that otherwise many of the fellows or first year postdoc will finish 
>>> their first working experience without any of that, that is not good 
>>> in my opinion. It is not obviously as ideal as an in-person CHEP 
>>> because of the networking aspects Pete highlighted, but it is the 
>>> best we can probably do.
>>>
>>> As may others, happy to discuss this further in the next IAC.
>>>
>>>
>>> Cheers
>>>
>>> Simone
>>>
>>>
>>>> On 29 Aug 2020, at 12:47, James Catmore <james.catmore at cern.ch 
>>>> <mailto:james.catmore at cern.ch>> wrote:
>>>>
>>>> Dear Amber, all,
>>>>
>>>> Let me add my voice to supporting the move to 2022 (as indicated in 
>>>> the poll). It seems to me to be the pragmatic decision in the 
>>>> circumstances.
>>>>
>>>> On the CHEP-inos, I would also like to suggest that any such 
>>>> meetings are arranged jointly with HSF/WLCG, and therefore I’d like 
>>>> to encourage a discussion with Graeme and Simone on this topic 
>>>> before any concrete plans are made.
>>>>
>>>> Finally, many thanks to Amber and her JLAB colleagues for dealing 
>>>> with this decision in such a practical way.
>>>>
>>>> Best wishes,
>>>>
>>>> James.
>>>>
>>>>
>>>>
>>>>
>>>>> On 28 Aug 2020, at 15:28, Amber Boehnlein <amber at jlab.org 
>>>>> <mailto:amber at jlab.org>> wrote:
>>>>>
>>>>> Dear CHEP IAC,
>>>>> Greetings!
>>>>> Jefferson Lab has a new events coordinator on staff, Anita Seay.  
>>>>> Her first action was to negotiate with the hotels and the city of 
>>>>> Norfolk about the possibilities concerning CHEP2021.    The 
>>>>> negotiating position is much stronger now than in May.   The City 
>>>>> of Norfolk and the hotels are making a recommendation to the 
>>>>> hotels’ corporate offices of moving the conference without penalty 
>>>>> to either Spring or Fall of 2022 if we can sign a contract that 
>>>>> commits to an event in Norfolk in 2022 at the original number of 
>>>>> attendees.
>>>>> This is not the standard process for selecting the next CHEP, I 
>>>>> know.  Unusual times call for unusual actions.  However, please let 
>>>>> us know if you concur or not with the prospective date change
>>>>> https://urldefense.proofpoint.com/v2/url?u=https-3A__forms.gle_BGiM1qxStCagGLeFA&d=DwIDaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=5DZHcMcight_dBsf2ORS9yIAvdeaeNcwHFyhjzgr2qo&m=0NFg6FVn9432mUGo7cVpP-eeEMkRFv33ET3_gCXWuKM&s=Xnae-4DzNk3IQ37FM_zIchev9txUbzW9niVUi9yYdX4&e=  
>>>>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__forms.gle_BGiM1qxStCagGLeFA&d=DwMFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=5DZHcMcight_dBsf2ORS9yIAvdeaeNcwHFyhjzgr2qo&m=0RZ2UOIbF7_UheR4NVhxugq4C2DRD2P_FBuva273BQ8&s=rdnfd9troUYmMsv0mT3eWky5JueDoFit_oNJu9lSM2w&e=> If 
>>>>> a quorum of you do, and the corporate offices agree, Graham, Anita 
>>>>> and I will submit an updated proposal to this body and we can 
>>>>> discuss dates.
>>>>> We can then discuss what to do about 2021 as well. I like the idea 
>>>>> of Regional virtual ‘CHEPinos’ with maybe some abbreviated 
>>>>> ‘plenary’ format.
>>>>> The alternative is to proceed with the planning for an in-person 
>>>>> CHEP2021 for reasons I’ll explain when we next meet.
>>>>> Thank you so much, and we request a response by Sept 1.
>>>>> Amber and Graham
>>>>> Amber Boehnlein
>>>>> Computational Sciences and Technology Division Director
>>>>> CIO
>>>>> Thomas Jefferson National Accelerator Facility
>>>>> amber at jlab.org <mailto:amber at jlab.org>
>>>>> 7572697622
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-- 
--
Stefano Piano
--
INFN sez. Trieste
Via A. Valerio, 2
34127   Trieste
ITALY
--
CERN 12/1-002
Site de Meyrin
CH-1211 GENEVE 23
SWITZERLAND
---
tel. +39 040 5583362
fax. +39 040 5583350
mob. +39 349 3534904
cern +41 22 76 65432
--
stefano.piano at ts.infn.it
stefano.piano at cern.ch