<html><head><meta http-equiv="Content-Type" content="text/html; charset=us-ascii"></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; line-break: after-white-space;" class="">Dear Spectroscopists <div class=""><br class=""></div><div class="">Recently there has been a non-negligible uptick in the number of abstracts submitted to conferences without first being submitted to the working group for approval or to solicit comment. A similar trend is visible with regards to the presentations themselves.</div><div class=""><br class=""></div><div class="">Whilst it is great to see our work being presented and publicised to the community at large, this also means we must continue to ensure that our messages are consistent and agreed upon. </div><div class=""><br class=""></div><div class="">If you intend to submit a conference abstract, you should first have it approved by the HSWG. On the speakers committee request from amongst other details you will see:</div><div class=""><br class=""></div><div class="">Abstract approved:</div><div class="">Will have an abstract:</div><div class=""><br class=""></div><div class="">If you answer yes to the second and no to the first, that indicates you have not followed the correct process. Submitting your request and abstract to the speakers committee is NOT working group approval. This applies to all collaborators at all stages of their career.</div><div class=""><br class=""></div><div class="">Approval is trivial to seek and I try to keep it light touch. Simply email your abstract to <a href="mailto:clas_hadron@jlab.org" class="">clas_hadron@jlab.org</a> </div><div class="">Take on board any comments received and if no-one objects to what you have written then you have approval and at the same time have informed your fellow collaborators.</div><div class=""><br class=""></div><div class="">Please remain open and collaborative.</div><div class=""><br class=""></div><div class="">Regards</div><div class="">Bryan</div><div class=""> </div><div class=""><br class=""><div class="">
___________________________________<br class=""><br class="">Dr. Bryan McKinnon<br class=""><br class="">Nuclear and Hadron Physics Research<br class="">School of Physics and Astronomy<br class="">University of Glasgow<br class="">Glasgow<br class="">G12 8QQ<br class="">Scotland UK<br class=""><br class="">Tel: (+44/0) 141-330-7226<br class="">___________________________________<br class="">
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