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Hi All,</div>
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If you are planning to take expert shifts or be on-site during RGM run, read carefully new Jlab Covid policies below.</div>
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Valery</div>
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RGM PDL</div>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" color="#000000" style="font-size: 11pt;"><b>From:</b> clas_members <clas_members-bounces@jlab.org> on behalf of silvia@jlab.org <silvia@jlab.org><br>
<b>Sent:</b> Thursday, October 21, 2021 12:48<br>
<b>To:</b> clas_members@jlab.org <clas_members@jlab.org><br>
<b>Subject:</b> [clas_members] [Fwd: COVID-19 Testing]</font>
<div> </div>
</div>
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<div class="PlainText">Dear Collaborators,<br>
please read attentively the latest Memo on Covid policies at JLab. This is<br>
of particular importance for all those who plan to be onsite for the<br>
imminent start of RG-M data taking and shifts.<br>
Best regards,<br>
Silvia<br>
<br>
<br>
---------------------------- Original Message ----------------------------<br>
Subject: COVID-19 Testing<br>
From: JLab ES&H <JLab_ES&H@jlab.org><br>
Date: Thu, October 21, 2021 11:30 am<br>
To: silvia@jlab.org<br>
--------------------------------------------------------------------------<br>
<br>
<br>
<br>
JLab Internal Memo<br>
<a href="http://www.jlab.org">http://www.jlab.org</a><br>
INTERNAL MEMO<br>
October 21, 2021<br>
Sent on behalf of the ES&H Division<br>
<br>
SUBJECT: COVID-19 Testing<br>
CONTACT: Steven Hoey, 361-500-7427, hoey@jlab.org (<a href="mailto:hoey@jlab.org">mailto:hoey@jlab.org</a>)<br>
<br>
Dear Colleagues,<br>
<br>
On Tuesday, Sept. 28<br>
(<a href="https://www.jlab.org/memo/advance-notice-vaccination-requirement">https://www.jlab.org/memo/advance-notice-vaccination-requirement</a>) , we<br>
announced a new health and safety requirement that all employees, Users,<br>
subcontractors and visitors must be screened for COVID-19 before coming<br>
on-site if they have not disclosed whether they have received the COVID-19<br>
vaccination.<br>
<br>
We will implement this new requirement, with the first testing day on<br>
Wednesday, Nov. 3. We are providing this two-week notice to allow ample<br>
time for anyone who is fully vaccinated to submit their vaccination record<br>
to the Occupational Medicine Clinic (OMC) if they have not done so<br>
already.<br>
<br>
JSA Employees<br>
COVID-19 testing is not required for JSA employees who have submitted a<br>
copy of their COVID-19 vaccination record to OMC using the secure dropbox.<br>
If you are not sure if your vaccination record has been captured, you can<br>
verify it here (<a href="https://misportal.jlab.org/jlist/covid_statuses/self">https://misportal.jlab.org/jlist/covid_statuses/self</a>) .<br>
<br>
If your vaccination record has been captured, you have no further action<br>
to take and may continue to have site access. For those who have not<br>
submitted their completed vaccination record, please do so now.<br>
Instructions can be found on the COVID-19 portal<br>
(<a href=""></a>https://urldefense.proofpoint.com/v2/url?u=https-3A__jlab.servicenowservices.com_cv19-3Fid-3Dcv19-5Findex&d=DwIFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=LNUyx07OPlPP7unJr9bKdw&m=re-WUCX5U8wItpAmxRts1hMYIfYLL64Tfan2JFhl3dJnChJYUsCbGVsAdluTV_zY&s=fKZEM9ULZ5f0wwV7krFmRxvj1-pE1imAu8sVqfCi748&e=<br>
) and Vaccine Reporting memo sent on May 7<br>
(<a href="https://www.jlab.org/memo/vaccine-reporting-jefferson-lab">https://www.jlab.org/memo/vaccine-reporting-jefferson-lab</a>) .<br>
<br>
On Saturday, Nov. 6 at 6 a.m., any employee who has not submitted a<br>
COVID-19 vaccination record or a COVID-19 test result will be designated<br>
as undisclosed. Undisclosed employees may only come on-site if they<br>
participate in our weekly on-site COVID-19 testing program and have a<br>
negative test result.<br>
<br>
To participate in the weekly on-site COVID-19 testing program, undisclosed<br>
employees are required to schedule a COVID-19 test appointment the week<br>
prior to working on-site. We will offer COVID-19 testing every Wednesday,<br>
starting on Wednesday, Nov. 3. Test results should be available the<br>
following Thursday or Friday.<br>
<br>
The testing location will be in the Support Services Center (SSC, Bldg.<br>
28) OMC with appointments from 9 a.m.-noon and 1-4 p.m. Tests will be by<br>
appointment only to maintain safe spacing of staff. You will need to<br>
register on the testing vendor’s Aura<br>
(<a href=""></a>https://urldefense.proofpoint.com/v2/url?u=https-3A__app.auratracker.org_signup_3882&d=DwIFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=LNUyx07OPlPP7unJr9bKdw&m=re-WUCX5U8wItpAmxRts1hMYIfYLL64Tfan2JFhl3dJnChJYUsCbGVsAdluTV_zY&s=J47MhAvDLJyM0R2utRgqkKEXNS8Q2-fvHXMJp0tAZC0&e=<br>
) application available on your smart phone or computer. For instructions<br>
on how to use Aura, click here (<a href="https://www.jlab.org/memo/aura">https://www.jlab.org/memo/aura</a>) . You will<br>
need to enter your personal demographic information and schedule your<br>
appointment for weekly testing. This registration/appointment system will<br>
be available by close of business on Friday, Oct. 22. Tests typically take<br>
3-5 minutes. Please check in with SSC lobby at your appointment time. You<br>
will then be directed to the OMC to provide your sample. To sign up for<br>
testing, follow the Aura link<br>
(<a href=""></a>https://urldefense.proofpoint.com/v2/url?u=https-3A__app.auratracker.org_signup_3882&d=DwIFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=LNUyx07OPlPP7unJr9bKdw&m=re-WUCX5U8wItpAmxRts1hMYIfYLL64Tfan2JFhl3dJnChJYUsCbGVsAdluTV_zY&s=J47MhAvDLJyM0R2utRgqkKEXNS8Q2-fvHXMJp0tAZC0&e=<br>
) or use the QR code below:<br>
<br>
The test is an FDA-approved polymerase chain reaction (PCR) test<br>
administered by saliva collection. The tests are 98% accurate. Results<br>
usually return within 48 hours. The test will be self-administered under<br>
the observation of the OMC staff who will ensure proper chain of custody.<br>
To learn more about the sample collection process, view a video of it on<br>
YouTube here<br>
(<a href=""></a>https://urldefense.proofpoint.com/v2/url?u=https-3A__www.youtube.com_watch-3Fv-3DF2oJ33oYqsk-26feature-3Dyoutu.be&d=DwIFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=LNUyx07OPlPP7unJr9bKdw&m=re-WUCX5U8wItpAmxRts1hMYIfYLL64Tfan2JFhl3dJnChJYUsCbGVsAdluTV_zY&s=FmsAVVA5pF6IpthkVjM6pSP6nsy5yLVJwY9GEVvG1CM&e=<br>
) .<br>
<br>
Tested employees and the OMC will receive test results by email<br>
simultaneously. The OMC will report negative test results of undisclosed<br>
employees to JSA Security each Saturday and JSA Security will reactivate<br>
badge access through the Saturday following the week of the test.<br>
Undisclosed employees will be required to repeat testing each week, or<br>
until two weeks after they are considered fully vaccinated and have<br>
submitted a completed vaccination record to the OMC. Undisclosed employees<br>
who test positive for COVID-19 will be medically restricted from coming<br>
on-site until cleared to return. Undisclosed employees who do not<br>
participate in weekly testing or miss their test appointment will be<br>
unable to work on-site during the following week or until they have a<br>
negative test result.<br>
<br>
There will be no cost to JSA employees for COVID-19 testing administered<br>
at the OMC. Any remaining testing appointment times will be open for<br>
vaccinated employees each Wednesday on a first come-first served basis<br>
after all undisclosed employees requesting site access for the following<br>
week are scheduled. You will need to use the scheduling app<br>
(<a href=""></a>https://urldefense.proofpoint.com/v2/url?u=https-3A__app.auratracker.org_signup_3882&d=DwIFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=LNUyx07OPlPP7unJr9bKdw&m=re-WUCX5U8wItpAmxRts1hMYIfYLL64Tfan2JFhl3dJnChJYUsCbGVsAdluTV_zY&s=J47MhAvDLJyM0R2utRgqkKEXNS8Q2-fvHXMJp0tAZC0&e=<br>
) mentioned above to set an appointment.<br>
<br>
This testing program for undisclosed employees will be in effect until<br>
Wednesday, Dec. 8; after that date, all employees must be fully vaccinated<br>
or have an approved accommodation as stated in the Vaccination Requirement<br>
Deadlines message<br>
(<a href="https://www.jlab.org/memo/vaccination-requirement-deadlines">https://www.jlab.org/memo/vaccination-requirement-deadlines</a>) sent on<br>
Thursday, Oct. 7. After Wednesday, Dec. 8, only employees with approved<br>
accommodations will be required to participate in weekly testing to<br>
maintain site access privileges.<br>
<br>
Please remember that vaccination and a negative test result are not<br>
substitutes for employee responsibility to perform the Daily Health<br>
Self-Certification<br>
(<a href="https://www.jlab.org/memo/daily-self-certification-requirements-personnel">https://www.jlab.org/memo/daily-self-certification-requirements-personnel</a>)<br>
and report to OMC staff if you have symptoms or meet the reporting<br>
requirements.<br>
<br>
JSA Subcontractors<br>
JSA has informed all companies who have staff working on-site of the<br>
requirement to ensure all of their staff who physically work on-site at<br>
Jefferson Lab must be fully vaccinated or have a negative COVID-19 test<br>
result within three days of any day the employee works on-site and provide<br>
that status to the lab weekly.<br>
<br>
This requirement does not apply to delivery drivers who do not enter our<br>
buildings or approach within six feet of our staff.<br>
<br>
Users with Current Site Access Privileges<br>
Users with current site access privileges must submit a copy of their<br>
vaccination record to the OMC using the secure drop box following<br>
instructions on the COVID-19 portal<br>
(<a href=""></a>https://urldefense.proofpoint.com/v2/url?u=https-3A__jlab.servicenowservices.com_cv19-3Fid-3Dcv19-5Findex&d=DwIFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=LNUyx07OPlPP7unJr9bKdw&m=re-WUCX5U8wItpAmxRts1hMYIfYLL64Tfan2JFhl3dJnChJYUsCbGVsAdluTV_zY&s=fKZEM9ULZ5f0wwV7krFmRxvj1-pE1imAu8sVqfCi748&e=<br>
) and Vaccine Reporting memo sent on May 7<br>
(<a href="https://www.jlab.org/memo/vaccine-reporting-jefferson-lab">https://www.jlab.org/memo/vaccine-reporting-jefferson-lab</a>) by Friday,<br>
Nov. 5 at 3 p.m.<br>
<br>
We will designate Users who have not submitted a COVID-19 vaccination<br>
record to the OMC as undisclosed. Undisclosed Users will have their badge<br>
access disabled and may not come on-site until they provide negative test<br>
results. To come on-site, undisclosed Users will be required to submit a<br>
negative COVID-19 test result taken within three days of their next<br>
on-site arrival at Jefferson Lab and submit a copy to OMC staff using the<br>
secure drop box. JSA Security will reactivate badge access for these Users<br>
for seven days. Undisclosed Users will be required to submit test results<br>
each week or until they are considered fully vaccinated to OMC to retain<br>
site access privileges.<br>
<br>
Users without Current Site Access Privileges<br>
Users who need to come on-site and do not have current site access<br>
privileges must submit a site access registration request through EARS as<br>
described in Section 2.2.2 of the TJNAF COVID-19 Workplace Safety Plan<br>
(<a href="https://www.jlab.org/sites/default/files/TJNAF%20COVID-19%20Workplace%20Safety%20Plan%20Rev%207final%209-2-21.pdf">https://www.jlab.org/sites/default/files/TJNAF%20COVID-19%20Workplace%20Safety%20Plan%20Rev%207final%209-2-21.pdf</a>)<br>
and a copy of their vaccination record to OMC staff using the secure drop<br>
box following instructions on theInstructions can be found on the COVID-19<br>
portal<br>
(<a href=""></a>https://urldefense.proofpoint.com/v2/url?u=https-3A__jlab.servicenowservices.com_cv19-3Fid-3Dcv19-5Findex&d=DwIFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=LNUyx07OPlPP7unJr9bKdw&m=re-WUCX5U8wItpAmxRts1hMYIfYLL64Tfan2JFhl3dJnChJYUsCbGVsAdluTV_zY&s=fKZEM9ULZ5f0wwV7krFmRxvj1-pE1imAu8sVqfCi748&e=<br>
) and Vaccine Reporting memo sent on May 7<br>
(<a href="https://www.jlab.org/memo/vaccine-reporting-jefferson-lab">https://www.jlab.org/memo/vaccine-reporting-jefferson-lab</a>) .<br>
<br>
Once site access registration is complete, Users who have submitted a<br>
completed vaccination record to OMC will have their site access activated,<br>
or reactivated if they already have a JSA badge. Users who do not submit a<br>
COVID-19 vaccination record to the OMC will be designated as undisclosed.<br>
To come on-site, undisclosed Users will be required to submit a negative<br>
COVID-19 test result taken within three days of their next on-site arrival<br>
at Jefferson Lab to OMC using the secure drop box. JSA Security will<br>
reactivate badge access for these Users for seven days. Undisclosed Users<br>
will be required to submit test results each week or until they are<br>
considered fully vaccinated to OMC to retain site access privileges.<br>
<br>
Visitors<br>
Visitors are required to check in at either the CEBAF Center lobby or SSC<br>
lobby to show Jefferson Lab Security a copy of a completed COVID-19<br>
vaccination record or a negative COVID-19 test result taken within three<br>
days of arrival to be granted access to Jefferson Lab. Hosts should make<br>
sure to remind visitors of these requirements before they come to<br>
Jefferson Lab.<br>
<br>
COVID-19 Testing for Subcontractors, Users and Visitors<br>
JSA can only provide COVID-19 testing for employees. Unvaccinated<br>
subcontractors, Users and visitors are required to secure their own tests.<br>
<br>
Full Vaccination is Required<br>
As a reminder, you are considered fully vaccinated 14 days after the<br>
second dose of the two-dose vaccine or the first does of the one-dose<br>
vaccine. There is no site access requirement for booster shots at this<br>
time. We encourage employees to follow CDC guidance and get booster shots<br>
when it is appropriate for their health status and time since initial<br>
vaccination.<br>
<br>
While the vaccines are highly effective at preventing severe disease,<br>
effectiveness may decline over time and vaccinated individuals can be<br>
asymptomatic and transmit the virus. With this in mind, Jefferson Lab will<br>
continue to maintain additional controls as outlined in the TJNAF COVID-19<br>
Workplace Safety Plan<br>
(<a href="https://www.jlab.org/sites/default/files/TJNAF%20COVID-19%20Workplace%20Safety%20Plan%20Rev%207final%209-2-21.pdf">https://www.jlab.org/sites/default/files/TJNAF%20COVID-19%20Workplace%20Safety%20Plan%20Rev%207final%209-2-21.pdf</a>)<br>
for Medical Condition (MEDCON) 4, such as wearing of face masks, limiting<br>
site density through telework for all staff not required on-site, daily<br>
health self-certification checks and other measures until it is safe to<br>
relax these controls.<br>
<br>
Exceptions<br>
Undisclosed employees who are required to work on-site but are unable to<br>
participate in COVID-19 testing for medical or religious reasons may seek<br>
an accommodation through Human Resources. Accommodation requests must<br>
describe the basis for an accommodation and if the basis is medical, the<br>
request must include a statement from a Doctor of Medicine (MD) or Doctor<br>
of Osteopathic Medicine (DO) licensed to practice in the Commonwealth of<br>
Virginia describing the medical condition that prevents an unvaccinated<br>
employee from submitting a saliva sample for COVID-19 testing.<br>
<br>
There is no exemption from site access requirements for employees who<br>
normally work remotely but need to make a casual visit to the Jefferson<br>
Lab campus or their office.<br>
<br>
Requests for emergency exemptions for subcontractors or Users requiring<br>
site access should be directed to the ES&H Director<br>
(<a href="mailto:mailto:hoey@jlab.org?subject=COVID%20Exemption%20Request">mailto:mailto:hoey@jlab.org?subject=COVID%20Exemption%20Request</a>) .<br>
Emergency exemption requests must describe the extenuating circumstances<br>
that prevented the subcontractor or User from meeting the site access<br>
requirements and the impact to the Jefferson Lab mission if the emergency<br>
exemption is not granted. The ES&H Director will grant emergency exemption<br>
requests when the circumstances are unforeseeable or unavoidable, the<br>
mission impacts are significant, and other administrative controls are<br>
available to protect Jefferson Lab employees from potential infection by<br>
an undisclosed and untested subcontractor or User while they are on-site.<br>
<br>
Failure to Meet Required Health and Safety Standards<br>
Undisclosed employees who are required to work on-site, but do not<br>
participate in weekly testing or are not granted a testing accommodation,<br>
and then fail to report to work as scheduled for three days without proper<br>
notification, absent extenuating circumstances, shall be considered as<br>
having abandoned their job which constitutes grounds for immediate<br>
separation from JSA employment. See Administrative Policy 208.01<br>
(<a href="https://mis.jlab.org/mis/apps/portal/admin_manual/viewSection.cfm?parentHierarchyId=77191">https://mis.jlab.org/mis/apps/portal/admin_manual/viewSection.cfm?parentHierarchyId=77191</a>)<br>
for additional details on standards of employee conduct.<br>
<br>
<br>
Sincerely,<br>
Steven Hoey<br>
<br>
============================================================<br>
12000 JEFFERSON AVENUE • NEWPORT NEWS, VA 23606 • USA •<br>
<a href="http://WWW.JLAB.ORG">http://WWW.JLAB.ORG</a><br>
<br>
This email was sent to silvia@jlab.org (<a href="mailto:silvia@jlab.org">mailto:silvia@jlab.org</a>)<br>
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)<br>
Jefferson Lab ESH&Q Division . 111 Hadron Drive . Newport News, VA 23606 .<br>
USA</div>
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