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<p>Dear Colleagues,</p>
<p>This is a reminder to submit the SOS for your institution if you
have not done so already - the due date is today.<br>
</p>
<div class="moz-forward-container">Best regards, Yordanka<br>
<br>
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<th valign="BASELINE" nowrap="nowrap" align="RIGHT">Subject:
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<td>Call for 2023 CLAS Statement of Service (SOS) Submission</td>
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<th valign="BASELINE" nowrap="nowrap" align="RIGHT">Date: </th>
<td>Mon, 4 Dec 2023 21:43:27 -0500</td>
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<th valign="BASELINE" nowrap="nowrap" align="RIGHT">From: </th>
<td>Yordanka Ilieva <a class="moz-txt-link-rfc2396E" href="mailto:jordanka@jlab.org"><jordanka@jlab.org></a></td>
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<th valign="BASELINE" nowrap="nowrap" align="RIGHT">To: </th>
<td><a class="moz-txt-link-abbreviated" href="mailto:clas_members@jlab.org">clas_members@jlab.org</a></td>
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<th valign="BASELINE" nowrap="nowrap" align="RIGHT">CC: </th>
<td>jordanka@jlab</td>
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<p>Dear Colleagues,</p>
<p>This is the formal announcement of the 2023 CLAS SOS
submission process. To access the report forms, you will login
at: <a class="moz-txt-link-freetext"
href="https://www.jlab.org/Hall-B/shifts/index.php"
moz-do-not-send="true">https://www.jlab.org/Hall-B/shifts/index.php</a></p>
<p>Two forms need to be filled out and submitted separately
(each one selected at the first step of the service work
reporting):<br>
</p>
<ul>
<li>Report of the service work you have performed for the CLAS
Collaboration in 2023<br>
</li>
<ul>
<li>We expect that the reported FTEs realistically reflect
the total time spent on the task. For example, 0.025 FTEs
means that full 40 hours in total were invested in the
reported task.</li>
<li><font color="#ff0000"><b>If you report a task that is on
the 2023 task list, please make a note "2023 Task
List, number ..." in the Documentation field of the
report line. Next to "number", give the task number
from the task table. </b></font>The numbering of the
tasks is a new feature this year - it makes the reporting
and the review of the service work more streamlined.<br>
</li>
<li>If you have generated any product (presentations, status
update slides, technical note, timelines, etc.) on the
task, please give a link to the product(s) in the
Documentation field of the report line.</li>
<li>If you report a service task that involves any data
analysis (and is not from the task list), please make a
short note in the Documentation field, why this is
considered service and which broader research group within
CLAS benefits from the results of the study. For example:
"Determination of detection efficiency for neutrons for
RG-B SP2019 dataset". <b>Do not report
analysis/systematic studies that are used only in your
own research project.</b></li>
<li><b>Please keep, CLAS12 and CLAS service separated -
there are two distinct tables - CLAS service is to be
reported first, the CLAS12 table opens automatically
next when you click "Save and go to next step".</b> At
this time, CLAS service mostly includes<b> </b>committee
service and reviews of analyses and/or manuscripts on
CLAS-6 data and results.<br>
</li>
</ul>
<li>Estimation of service work you commit to perform in 2024<br>
</li>
<ul>
<li>If the task you commit to perform is from the 2024 task
list, please make a note <font color="#ff0000">"2024 Task
List, number ..." in the Documentation field. Next to
"number", give the task number from the task table.</font></li>
<li>If you need help to identify service that you could
perform, please make a selection the 2024 CLAS12 service
task list at <a class="moz-txt-link-freetext"
href="https://www.jlab.org/Hall-B/shifts/index.php?display=admin&task=clas12tasks"
moz-do-not-send="true">https://www.jlab.org/Hall-B/shifts/index.php?display=admin&task=clas12tasks</a>
<b>and get in touch with the contact person for the task
to get assigned to the task.</b> You will not be able to
get the task unless you have an arrangement with the
task's contact person.</li>
<li>If you cannot find a suitable task from the task list
and are in a need to identify possible CLAS service for
you, please contact me.</li>
<li>If you have already committed to service (run group
and/or larger project) in 2024, but do not see that
service in the 2024 Task List, please contact me.</li>
</ul>
</ul>
<p><b>The due date for SOS submission is 22 December 2023. </b>Late
submissions are not acceptable.<br>
</p>
<p>Do not hesitate to let me know if you have any questions. <br>
</p>
<p>With best regards, Yordanka<br>
</p>
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