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<p>Dear Colleagues,</p>
<p>This is the formal announcement of the 2024 CLAS SOS submission
process. To access the report forms, you will login at: <a
class="moz-txt-link-freetext"
href="https://www.jlab.org/Hall-B/shifts/index.php">https://www.jlab.org/Hall-B/shifts/index.php</a></p>
<p>Two forms need to be filled out and submitted separately (each
one selected at the first step of the service work reporting):<br>
</p>
<ul>
<li>Report of the service work you have performed for the CLAS
Collaboration in 2024<br>
</li>
<ul>
<li>We expect that the reported FTEs realistically reflect the
total time spent on a task. For example, 0.025 FTEs means
that full 40 hours in total were invested in the reported
task.</li>
<li><font color="#ff0000"><b>If you report a task that is on
the 2024 task list, please make a note "2024 Task List,
number ..." in the Documentation field of the report
line. Next to "number", give the task number from the
task table. </b></font><br>
</li>
<li>If you have generated any product (presentations, status
update slides, technical note, timelines, etc.) on the task,
please give a link to the product(s) in the Documentation
field of the report line.</li>
<li>If you report a service task that involves any data
analysis (and is not from the task list), please make a
short note in the Documentation field, why this is
considered service and which broader research group within
CLAS benefits from the results of the study. For example:
"Determination of detection efficiency for neutrons for RG-B
SP2019 dataset". <b>Do not report analysis/systematic
studies that are used only in your own research project.</b></li>
<li><b>Please keep, CLAS12 and CLAS6 service separate - there
are two distinct tables - <font color="#ff0000">CLAS</font>
service is to be reported first (<font color="#ff0000">report
here <u>only</u> CLAS6 service items</font>), the
CLAS12 table opens automatically next when you click "Save
and go to next step". </b>Most of the institutions will
not report anything in the CLAS table and will report all of
their service in the CLAS12 table. Committee work (Speakers,
Service Work, WG Chair, ...) is to be reported in the CLAS12
table.<br>
</li>
<li> FTE guidelines <br>
</li>
<ul>
<li>Run Coordinator: 0.06 FTE per week<br>
</li>
<li>Review of Conference Proceedings: <=0.01 FTE</li>
<li>Review of PAC proposal or CAA: 0.025 FTE</li>
<li>AdHoc Review: <=0.05 FTE for a complete review (all
rounds)</li>
<li>Analysis Note Review (report the number of rounds
completed in 2024)<br>
</li>
<ul>
<li>1st round: <=0.05 FTE</li>
<li>2nd, 3rd, ... round: <=0.025 per round</li>
</ul>
<li>If a review has taken longer than the above, give a
realistic FTE estimate and leave a short note in the
documentation field of the reported line.<br>
</li>
</ul>
</ul>
<li>Estimation of service work you commit to perform in 2025<br>
</li>
<ul>
<li>If the task you commit to perform is from the 2025 task
list, please make a note <font color="#ff0000">"2025 Task
List, number ..." in the Documentation field. Next to
"number", give the task number from the task table.</font></li>
<li>If you need help to identify service that you could
perform, please make a selection the 2025 CLAS12 service
task list at <a class="moz-txt-link-freetext"
href="https://www.jlab.org/Hall-B/shifts/index.php?display=admin&task=clas12tasks">https://www.jlab.org/Hall-B/shifts/index.php?display=admin&task=clas12tasks</a>
<b>and get in touch with the contact person for the task to
get assigned to the task.</b> You will not be able to get
the task unless you have an arrangement with the task's
contact person.</li>
<li>If you cannot find a suitable task from the task list and
are in a need to identify possible CLAS service for you,
please contact me.</li>
<li>If you have already committed to service (run group and/or
larger project) in 2025, but do not see that service in the
2025 Task List, please contact me so that I can include your
task to the task list.<br>
</li>
</ul>
</ul>
<p>Detailed SOS guidelines for collaborators and institutional
representatives, as well as examples of accurate, informative,
and concise reports, can be found in the last report of the
Service Work Committee (<a
href="https://indico.jlab.org/event/910/contributions/15672/attachments/11976/18814/Report_Nov2024.pdf"
class="moz-txt-link-freetext">https://indico.jlab.org/event/910/contributions/15672/attachments/11976/18814/Report_Nov2024.pdf</a>).
Do not hesitate to let me know if you have any questions. </p>
<p><b>The due date for SOS submission is 20 December 2024. </b>Late
submissions will not be accepted.<br>
</p>
<p>With best regards, Yordanka</p>
<p><br>
</p>
<p><br>
</p>
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