<!DOCTYPE html>
<html>
<head>
<meta http-equiv="content-type" content="text/html; charset=UTF-8">
</head>
<body>
<p>Dear Colleagues,</p>
<p>This is a friendly reminder to submit your CLAS 2024 SOS and 2025
service work projections.<br>
</p>
<div class="moz-forward-container">With best regards, Yordanka<br>
<br>
-------- Forwarded Message --------
<table class="moz-email-headers-table" cellspacing="0"
cellpadding="0" border="0">
<tbody>
<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">Subject:
</th>
<td>Call for 2024 CLAS Statement of Service (SOS) Submission</td>
</tr>
<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">Date: </th>
<td>Wed, 20 Nov 2024 21:19:05 -0500</td>
</tr>
<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">From: </th>
<td>Yordanka Ilieva <a class="moz-txt-link-rfc2396E" href="mailto:jordanka@jlab.org"><jordanka@jlab.org></a></td>
</tr>
<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">To: </th>
<td><a class="moz-txt-link-abbreviated" href="mailto:clas_members@jlab.org">clas_members@jlab.org</a></td>
</tr>
</tbody>
</table>
<br>
<br>
<meta http-equiv="content-type" content="text/html; charset=UTF-8">
<div class="moz-text-html" lang="x-unicode">
<p>Dear Colleagues,</p>
<p>This is the formal announcement of the 2024 CLAS SOS
submission process. To access the report forms, you will login
at: <a class="moz-txt-link-freetext"
href="https://www.jlab.org/Hall-B/shifts/index.php"
moz-do-not-send="true">https://www.jlab.org/Hall-B/shifts/index.php</a></p>
<p>Two forms need to be filled out and submitted separately
(each one selected at the first step of the service work
reporting):<br>
</p>
<ul>
<li>Report of the service work you have performed for the CLAS
Collaboration in 2024<br>
</li>
<ul>
<li>We expect that the reported FTEs realistically reflect
the total time spent on a task. For example, 0.025 FTEs
means that full 40 hours in total were invested in the
reported task.</li>
<li><font color="#ff0000"><b>If you report a task that is on
the 2024 task list, please make a note "2024 Task
List, number ..." in the Documentation field of the
report line. Next to "number", give the task number
from the task table. </b></font><br>
</li>
<li>If you have generated any product (presentations, status
update slides, technical note, timelines, etc.) on the
task, please give a link to the product(s) in the
Documentation field of the report line.</li>
<li>If you report a service task that involves any data
analysis (and is not from the task list), please make a
short note in the Documentation field, why this is
considered service and which broader research group within
CLAS benefits from the results of the study. For example:
"Determination of detection efficiency for neutrons for
RG-B SP2019 dataset". <b>Do not report
analysis/systematic studies that are used only in your
own research project.</b></li>
<li><b>Please keep, CLAS12 and CLAS6 service separate -
there are two distinct tables - <font color="#ff0000">CLAS</font>
service is to be reported first (<font color="#ff0000">report
here <u>only</u> CLAS6 service items</font>), the
CLAS12 table opens automatically next when you click
"Save and go to next step". </b>Most of the
institutions will not report anything in the CLAS table
and will report all of their service in the CLAS12 table.
Committee work (Speakers, Service Work, WG Chair, ...) is
to be reported in the CLAS12 table.<br>
</li>
<li> FTE guidelines <br>
</li>
<ul>
<li>Run Coordinator: 0.06 FTE per week<br>
</li>
<li>Review of Conference Proceedings: <=0.01 FTE</li>
<li>Review of PAC proposal or CAA: 0.025 FTE</li>
<li>AdHoc Review: <=0.05 FTE for a complete review (all
rounds)</li>
<li>Analysis Note Review (report the number of rounds
completed in 2024)<br>
</li>
<ul>
<li>1st round: <=0.05 FTE</li>
<li>2nd, 3rd, ... round: <=0.025 per round</li>
</ul>
<li>If a review has taken longer than the above, give a
realistic FTE estimate and leave a short note in the
documentation field of the reported line.<br>
</li>
</ul>
</ul>
<li>Estimation of service work you commit to perform in 2025<br>
</li>
<ul>
<li>If the task you commit to perform is from the 2025 task
list, please make a note <font color="#ff0000">"2025 Task
List, number ..." in the Documentation field. Next to
"number", give the task number from the task table.</font></li>
<li>If you need help to identify service that you could
perform, please make a selection the 2025 CLAS12 service
task list at <a class="moz-txt-link-freetext"
href="https://www.jlab.org/Hall-B/shifts/index.php?display=admin&task=clas12tasks"
moz-do-not-send="true">https://www.jlab.org/Hall-B/shifts/index.php?display=admin&task=clas12tasks</a>
<b>and get in touch with the contact person for the task
to get assigned to the task.</b> You will not be able to
get the task unless you have an arrangement with the
task's contact person.</li>
<li>If you cannot find a suitable task from the task list
and are in a need to identify possible CLAS service for
you, please contact me.</li>
<li>If you have already committed to service (run group
and/or larger project) in 2025, but do not see that
service in the 2025 Task List, please contact me so that I
can include your task to the task list.<br>
</li>
</ul>
</ul>
<p>Detailed SOS guidelines for collaborators and institutional
representatives, as well as examples of accurate, informative,
and concise reports, can be found in the last report of the
Service Work Committee (<a
href="https://indico.jlab.org/event/910/contributions/15672/attachments/11976/18814/Report_Nov2024.pdf"
class="moz-txt-link-freetext" moz-do-not-send="true">https://indico.jlab.org/event/910/contributions/15672/attachments/11976/18814/Report_Nov2024.pdf</a>).
Do not hesitate to let me know if you have any questions. </p>
<p><b>The due date for SOS submission is 20 December 2024. </b>Late
submissions will not be accepted.<br>
</p>
<p>With best regards, Yordanka</p>
<p><br>
</p>
<p><br>
</p>
</div>
</div>
</body>
</html>