[Clascomment] New CLAS bylaw concerning proposals

[Reinhard Schumacher]

Dear CLAS Collaborators,
	At the business meeting on Saturday 3-20-10, the following bylaw was 
adopted by the membership concerning the timing of preparing CLAS 
proposals and letters of intent.  The text can also be found in the body 
of CLAS bylaws, archived at
http://www.jlab.org/Hall-B/general/charter/bylaws.htm .
------------------------------------------------------------------------

The Charter Section VIII on "Run Time Proposals" does not specify the 
timing of the preparation of proposals or letters of intent. For 
effective proposal reviews, the following timeline is established:

	A) The abstract of a new proposal must be communicated to the CLAS 
Chair at least six (6) weeks prior to the PAC deadline. A draft proposal 
will be made available to the CLAS chair at least four (4) weeks before 
the PAC submission deadline. Depending on the nature of a specific 
proposal (i.e. depending on the subject being within the scope of a 
single Working Group or not), the CLAS chair will ask one or more 
Physics Working Group chairs to form a committee that will be charged 
with reviewing the proposal in detail. The proposal will be made 
available to the whole Collaboration for comment at this time.

	B) The review committee will have two (2) weeks to make recommendations 
to the authors on the content of the proposal.

	C) The review committee working with the Coordinating Committee will 
make a final recommendation on the proposal's endorsement by the 
Collaboration at least one (1) week before the PAC submission deadline.

	D) The abstract of a Letter of Intent must be communicated to the CLAS 
chair at least two (2) weeks prior to submission to the PAC in order to 
inform the Collaboration of what the authors intend to undertake with 
CLAS. The CLAS chair will inform the Working Groups involved, and if 
needed will appoint a specific committee to resolve any issue that may 
arise.





-- 
________________________________________________________________________
Reinhard Schumacher                            phone: 412-268-5177
Department of Physics, 5000 Forbes Ave.        fax:   412-681-0648
Carnegie Mellon University                     email: schumacher at cmu.edu
Pittsburgh, PA 15213, U.S.A.         web: www-meg.phys.cmu.edu/~schumach
________________________________________________________________________