[Cuga] JLab Weekly Briefs - a message from Kandice Carter

[Kandice Carter]

To access the full version of the JLab Weekly Briefs, visit: https://www.jlab.org/news/briefs/latest

March 12 Briefs Excerpts:

CNI Systems Maintenance Period Set for Tuesday, March 18, 5-7 p.m.
The IT Division is planning a systems maintenance period for 5-10 p.m. on Tuesday, March 18. During this time, the Zimbra email system will be down for an upgrade. It's expected that Zimbra email will be back up by 8 p.m. Also, all MIS applications will be down while a database configuration change is made. All MIS applications will be back in service by 6 p.m. Additionally, Thunderbird and the Flash player plugin will be updated on all Common User Environment desktops. Finally, Windows and Linux patches will be deployed to all managed desktops; this may cause some interruptions to central services while the system is rebooted to finalize the patch installation. Plan on rebooting your desktop system on Wednesday or Thursday following the maintenance to finalize the patch installation on your local desktop. As always, if you have any questions or concerns about these maintenance items, contact the IT Division Helpdesk, x7155.

Required Reading on Workplace Harassment and Violence
A Workplace Harassment and Violence Policy has been developed that establishes preventive measures and resources to support those who believe they may have been subjected to harassment or acts of violence in the workplace: All employees should familiarize themselves with the policy and click the button at the end to receive credit for this required reading: http://www.jlab.org/div_dept/train/WorkplaceViolencePolicy.pdf

How to Respond to a Threatening Situation
The lab is providing guidance to all employees and users in the event there is an active threat that targets employees and/or facilities. You can review this guidance and take a few minutes to view the Department of Homeland Security video provided on its web site. You can find more information (including training opportunities) on the DHS active shooter preparedness website. Additionally, in the event of an active shooter emergency or a similar threatening situation at Jefferson Lab, remember to dial 911, and then follow up by calling Jefferson Lab Security at 269-5822.
Department of Homeland Security video: http://www.dhs.gov/video/options-consideration-active-shooter-training-video
DHS active shooter preparedness website: http://www.dhs.gov/active-shooter-preparedness

Colloquium: First Science Results from the LUX Dark Matter Experiment
In this colloquium, Daniel McKinsey, Yale University, will present the first scientific results from the LUX Dark Matter experiment. The LUX (Large Underground Xenon) experiment is designed for the direct detection of dark matter particles via their collisions with xenon nuclei. This talk will provide an overview of the LUX experiment, focusing on the recent science results. It will be presented in the CEBAF Center auditorium today at 3 p.m.

Ends Soon: Diversity and Inclusion Survey
Reminder to JSA employees: If you have not yet completed the Diversity and Inclusion (D&I) Council's survey, you are encouraged to do so at your earliest convenience. The more responses the D&I Council receives, the more representative of our workforce the results will be. You can access the survey online on the SurveyMonkey website: https://www.surveymonkey.com/s/JLab-DICouncil

2014 Annual T-Shirt Design Contest Is Underway
Will your design be immortalized in a Jefferson Lab T-shirt? Jefferson Lab's Annual T-shirt Design Contest is underway! Entries are due before close of business on March 21. Each submission should include a front (pocket) and back design. "Jefferson Lab," "DOE," "JSA, LLC," and "2014" must be included in the design. Resubmission of previous non-winning designs is welcome. To enter, submit your design, username, division and telephone (contact) number to Mary Jo Bailey, x7277, Mail Stop 6B. For more information, see the JAG webpage. The lab community will vote on designs March 26-April 4.

Introducing the BlueJeans Multimedia Collaboration System
The CNI group is currently working with several groups onsite to test the deployment of the BlueJeans Videoconferencing system. This system will provide multimedia collaboration and videoconferencing to Jefferson Lab staff and users. While the system is in limited testing now, once fully deployed, staff and users will be able to log in with their CUE username and password and start their own meetings or attend meetings hosted by others. Once testing is complete, the CNI group will make the system available lab wide and will offer training sessions on the new system. If you have any questions about this announcement, contact the IT Division Helpdesk, x7155.

Upgrade to Timesheet System
Jefferson Lab has rolled out an upgrade to the Time and Expense system (Timesheet system). The upgrade differences are minor, with the main difference regarding how the menu information is displayed. You can review the updates, which are available in a Powerpoint presentation on Insight. If you have any questions about this upgrade, contact Bill Shelton, x7120.

Spring Critter Migration
As spring approaches, many insects and other creatures are moving out of their winter homes or are becoming more active. Besides the normal hunting and mate-seeking activities that warmer weather and more daylight brings, critters may also emerge as seldom-used areas are disturbed and by the recent roadway and building construction activities nearby.

To prevent any surprise encounters in your area, look for signs of critters on or around boxes, disused items or seldom-accessed shelving, racks or quiet storage areas before you access these spaces. Critter clues can be chewed papers, holes that are not normally associated with that type of box or even webs or droppings. When outside, watch for snakes and deer along the road and in grassy areas; stay on the road or on sidewalks or cleared walking paths and don’t sit on logs or curbing.

If you encounter creatures and need to have them controlled immediately, call Facilities Maintenance at x7400. In less-urgent situations, you may submit a Facilities Work Request detailing the exact location and what type of animal or insect (or their indicators) was observed or report the encounter to Mike Lewellen. Jefferson Lab has standing contracts with the animal/insect control companies who frequently are on site; the contractors are properly credentialed and have experience in addressing these issues.

Tracking Thomas at Jefferson Lab
Silvia Niccolai correctly guessed the location for March 5. Honorable mentions go to Michael Haddox-Schatz, Marcy Stutzman, Jared Martin, and Dick Owen. For this week's new mystery photo, visit Tracking Thomas on Jefferson Lab's flickr site (and email Kandice Carter if you think you know where he is): http://www.flickr.com/photos/jeffersonlab/13109591085/
A better view of his last location is also available on flickr: http://www.flickr.com/photos/jeffersonlab/13109876494/

To access the full version of the JLab Weekly Briefs, visit: https://www.jlab.org/news/briefs/latest

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