[Cuga] JLab Weekly Briefs - a message from Kandice Carter

[Kandice Carter]

To access the full version of the JLab Weekly Briefs, visit: https://www.jlab.org/news/briefs/latest 

April 15 Briefs Excerpts: 

TED Building Main Entrance Will Be Blocked for Cleaning 
The Technology and Engineering Development Building main entrance will be closed for approximately three days for cleaning and sealing the masonry brick walls at the exterior display case. The work is scheduled to take place the week of April 20, but work activities are weather dependent and may shift later due to schedule impacts. Building Managers will be notified of exact dates. If you have any questions about this work, contact Rebecca Yasky at x7507 or Maynard Brown at x6162. See the full version of the JLab Weekly Briefs for more information. 

IT Maintenance Period Set for Tuesday, April 21, 5-10 p.m. 
The CNI group is planning a maintenance period on Tuesday, April 21, 5-7 p.m. During this time, there will be a series of short outages to all Management and Information Systems (MIS) applications while the underlying servers are patched and rebooted. Additionally, updates will be released to Core CUE applications, such as Firefox/Thunderbirg, Adobe Flash, etc. Linux and Windows patches will also be released to all desktops and servers. Plan on rebooting your desktops no later than Friday in order to complete the patch installations. If you have any questions or concerns with this maintenance period, contact the IT Division Helpdesk, helpdesk at jlab.org or x7155. 

National Take Our Daughters and Sons to Work Day is Thursday, April 23 
The nationwide Take Our Daughters and Sons to Work Day will be on Thursday, April 23. Jefferson Lab has no formal plans for the day. However, Jefferson Lab parents/grandparents are welcome to bring their school-age children/grandkids, ages 8-18, to work for all or any part of the day. If you wish to participate, view the All-Staff memo for rules regarding children on-site and for some useful information about the day: https://www.jlab.org/memo/national-take-our-daughters-and-sons-work-day-thursday-april-23-2015 

Reminder: Annual Property Training & Validations Must be Completed By April 24 
April 24 is the deadline for all Jefferson Lab Property Custodians to complete their annual Property Refresher training and to conduct and complete their annual Property and Key validations. All Property Custodians have just one week left to complete these requirements. For more information and links to the applications, see the All-Staff memo. Facilities Management and Logistics staff will conduct a property and key inventory following the validation period. Link: https://www.jlab.org/memo/annual-property-training-validations-must-be-completed-between-march-26-april-24 

Don’t Throw Excessed Jefferson Lab Property into Trash or Recycling Bins 
On March 31, two items of property were found in a recycling bin; neither item should have been put there. This is a reminder that all unused, unneeded or unserviceable property, whether it has a Jefferson Lab property tag or not, must be Excessed through Property Management. For more information about the procedure and viewing your own property list, see the memo: https://www.jlab.org/memo/property-custodians-don%E2%80%99t-throw-excessed-jlab-property-trash-or-recycling-bins 

Name Change for Travel Agency 
The Jefferson Lab subcontract travel agency has purchased an agency on the west coast. Starting immediately, Travel Itineraries will bear the logo and name "CI Azumano Travel" instead of CI Travel. The after-hours telephone number will remain the same, 888-461-0022, and will continue to appear on all itineraries. Access to the online booking tool (Concur) will not change, and the in-house agent will continue to be available in the Support Service Center, room 8. If you have any questions, contact Carol Kinsey, x7519, or Veronica, x7269. You can also visit the CI Azumano Travel website to learn more. 

Last Chance: JSA Minority/Female Undergraduate Research Assistantship 
Jefferson Lab is seeking candidates for a Research Assistantship. JSA will provide funds to support a junior or senior level student at the university during the 2015-2016 academic year. Nominations will be accepted through April 17. For more information, visit the website: https://www.jlab.org/div_dept/admin/HR/research/index.html 

Claim Your Items in Jefferson Lab's Lost and Found 
The CEBAF Center Reception Desk doubles as the Jefferson Lab Lost and Found collection point. The Lost and Found currently has a dozen pairs of prescription/reading glasses, four pairs of sunglasses and three pairs of safety glasses. In addition, there is a variety of other items. To claim these or other lost items, visit the CEBAF Center Reception Desk, 8 a.m. – 5 p.m., Monday through Friday. 

Records and Information Management Month Fact of the Week 
When managing email, keep personal and official emails separated by creating folders and further separating by type or series. Email should be retained according to applicable records schedules and should be periodically purged when messages meet their required retention. See more information in the full JLab Weekly Briefs. All DOE Administrative Records Schedules are found here: https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-17539 

RIM Trivia Question of the Week 
Knowledge of records management can save Brad Pitt! In this film, Robert Redford uses information systems, maps, press leaks, knowledge of records management, and amazing chutzpah to save Brad Pitt. Name the film. All responses must be received by Kim Edwards, kindrew at jlab.org, by noon on Friday, when a random drawing will take place of all correct answers. One person will win a Starbucks gift card! (Winners will be notified via email no later than 5 p.m. Friday following publication. Limit one gift card win per person.) The answer to last week's trivia: 12 inches of legal-sized material can fit into the standard records center box used at Jefferson Lab. Heidi Derby won the Starbucks gift card in the random drawing. 

To access the full version of the JLab Weekly Briefs, visit: https://www.jlab.org/news/briefs/latest 

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