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<b>December 19, 2025</b></div>
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<b>SUBJECT:</b> Updated DOE Requirements for Jefferson Lab Access by Certain Foreign Nationals </div>
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<b>CONTACT:</b> Tuane Young, tyoung@jlab.org</div>
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Dear Colleagues,</div>
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We are writing to inform you of important changes to the Department of Energy’s Unclassified Foreign National Access (UFNA) Program. The recent changes affect the vetting process that Jefferson Lab needs to follow for certain foreign nationals. This can impact
planning for site access, collaborations and events involving international participants.</div>
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For foreign nationals who are not U.S. citizens, but are from a country listed as a State Sponsors of Terrorism or Countries of Risk (Cuba, North Korea, Iran, Syria, Belarus, Russia and China, including Hong Kong and Macau), the vetting period has been extended
from seven days to 45 days.</div>
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The vetting, which includes an indices check, must now be completed before arrival on-site, with no exceptions. An indices checks are background checks done by U.S. government agencies to find out if they have any information about a specific foreign person.
Once completed, the indices check will remain valid for two years. Be advised that individuals from these countries and not U.S. citizens may no longer serve as hosts for other foreign nationals.</div>
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These updated requirements in general apply to other sensitive country nationals with the exception of those accessing Jefferson Lab under our User Agreement as an Office of Science User Facility. For these individuals, the indices check may be completed after
access is granted. Additionally, the extended vetting period applies to any foreign national whose work involves sensitive subjects.</div>
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The seven-day vetting period for all other foreign nationals remains unchanged.</div>
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These changes reflect DOE’s commitment to strengthening national security and enhancing vetting protocols for access to DOE facilities. Jefferson Lab remains fully committed to compliance while supporting our user community through this transition.</div>
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If you are expecting visitors:</div>
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· Initiate the access request process well in advance (minimum 45 days).</div>
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· Review your hosting responsibilities to ensure individuals from so-called State Sponsors of Terrorism and Countries of Risk are not assigned hosting duties.</div>
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· On host and event submission forms, identify whether sensitive information will be shared with the guest. </div>
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· Stay in touch with the Access Team at <u><a title="fso@jlab.org" class="OWAAutoLink" id="OWAe3b83d9c-6972-0773-ffcf-bc27afc6851b" href="mailto:fso@jlab.org">fso@jlab.org</a></u> if you have any questions regarding access requests.</div>
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For more information on the current access and registration policies, and your responsibilities as a host, visit the
<a data-auth="NotApplicable" title="https://www.jlab.org/facilities/security" class="OWAAutoLink" id="OWA0efd07d7-9146-3428-9abd-6022ebc34502" href="https://www.jlab.org/facilities/security">
Site Security website</a>.</div>
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