<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=utf-8">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:Helvetica;
panose-1:0 0 0 0 0 0 0 0 0 0;}
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:12.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:#954F72;
text-decoration:underline;}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Calibri",sans-serif;
color:windowtext;}
span.apple-converted-space
{mso-style-name:apple-converted-space;}
.MsoChpDefault
{mso-style-type:export-only;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt">Dear colleagues-<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">You may recall that back in May, Gina and I shared that there was an initiative among the national laboratories and publishers/journals supporting a streamlined effort to enable name change requests. This
announcement will be made public on July 28 at 10 a.m. (this is embargoed until then, so please keep the release to yourselves until Wednesday). The name change service is not limited to those who are transgender; those who have changed their name for any
reason (marriage, etc.) may take advantage of this service. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Discussion of a formal policy will be forthcoming but for now, the Jefferson Lab contact who will initiate the name change request to the publishers is Kim Edwards. This means that if someone wants to change
their name on past bodies of work, they will email Kim and she will reach out to the publishers/journals on their behalf.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Here is a quick summary of the initiative taken from the attached press release (and what will run in the JLab Weekly tomorrow) for your reference.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black">DOE LABS PARTNER WITH PUBLISHERS TO STREAMLINE NAME CHANGE REQUESTS</span></b><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Jefferson Lab has partnered all 17 other national labs, as well as publishers and journals to support name change requests on past published papers in an effort to promote diversity, equity and
inclusion initiatives at the lab. The name change service allows researchers to more effortlessly own their full body of work throughout the years. The partnership enables the individual researchers’ respective institutions to directly pursue name changes
on their behalf with the publishers and journals. In previous years, individual researchers shouldered the burden of initiating name change requests with each publisher of their past papers. The initiative specifically addresses the administrative and emotional
difficulties some transgender researchers have experienced when requesting name changes associated with past academic work. For transgender researchers specifically, the change ensures they can rightfully claim ownership of prior work without fear of reprisal
under their lived name and be known in their respective fields primarily through their merits as published authors. If anyone at the lab needs assistance changing their name on past published papers, contact Kim Edwards <insert email>. To read the full press
release, click here <insert link>.</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">We will highlight this initiative on social media, as well as our website.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Let me know if you have questions.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Thanks,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Rebecca<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.5pt;font-family:Helvetica;color:black">Rebecca Duckett</span></b><span style="font-size:9.0pt;font-family:Helvetica;color:black"><br>
</span><span style="font-size:9.0pt;font-family:Helvetica;color:#D22C02">Internal Communications Specialist</span><span style="font-size:9.0pt;font-family:Helvetica;color:black"><br>
</span><span style="font-size:9.0pt;font-family:Helvetica;color:#717571">Thomas Jefferson National Accelerator Facility<br>
Jefferson Science Associates, LLC<br>
757-679-7575 (c) | <b><a href="mailto:duckett@jlab.org"><span style="color:#0563C1">duckett@jlab.org</span></a></b></span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>