[DIRC] DIRC at EIC workshop planning for 2015 - doodle poll

[Jochen Schwiening]

Dear all,

during our DIRC at EIC phone meeting today we decided on the end of March 
for our annual meeting.
The core dates are Friday, March 27 through Monday, March 30. We may 
want to add Thursday, March 26 to have time for in-depth simulation 
discussions, but that depends also a bit on JLab travel. Please pencil 
those dates, +- 1 day, into your calendars.
Once we know for sure that JLab travel can book the flights and that 
rooms are available I will send a mail with the final dates.

Thanks,
	Joe

Yordanka Ilieva wrote on 01/30/15 15:24:
> Dear Joe and All,
>
> Another option, which is not yet in the doodle page would be to have the
> meeting during the weekend of the first week of March: 6th to 8th Mar.
> We discussed possible workshop dates yesterday at the High-B meeting,
> given the constraints of European and U.S. meetings and holidays, and it
> seems that the beginning of March or end of April would fit these
> constraints.
>
> All the best, Yordanka
>
> On 1/14/15 12:54 PM, Jochen Schwiening wrote:
>> Dear all,
>>
>> in the past the DIRC at EIC meetings at JLab have been extremely useful, I
>> think, and essential to making real progress and to writing the report.
>> I would like to propose that we start to plan the meeting for 2015 and
>> try to find a date soon that would work for us all.
>>
>> In 2012 and 2014 the meeting took place in late March, in 2013 in early
>> April. In each case we met for 3-4 full days, typically Thursday through
>> Sunday, with the Monday as backup, giving us time to discuss the status
>> and plans for the next year and work on the annual report.
>>
>> If we want to aim for a similar time frame this year we need to stay
>> away from a couple of scheduled events.
>>
>> We have to travel to the PANDA Collaboration Meeting, March 16-20, and
>> the German Physical Society (DPG) meeting from March 23-27.
>> The Easter holiday is early this year, on the weekend of Apr 3-6.
>> The next major date after that is the US collaborators the April meeting
>> of the APS, April 11-14 - but I am not sure if you guys plan to attend
>> that one.
>>
>> Another constraint is that we applied for the CERN test beam. We applied
>> for beam as early as possible after they switch to protons, that could
>> be mid-May. We asked for two weeks of beam, 4 weeks break to analyze the
>> data and make adjustments to the setup, and then another two weeks. We
>> may actually not get the early date, but we probably will not know that
>> until February or March. Therefore, we need to plan an early date for
>> the DIRC at EIC meeting and be back at GSI by the end of April.
>>
>> My question now is when you would prefer to have the DIRC at EIC meeting.
>>
>> Do you plan to attend the APS meeting or are those dates available?
>> If the APS dates are out, can we hold the meeting directly after the
>> APS, Apr 16-19 (20)?
>> Or is the week after better: Apr 23-26 (27)?
>> Or do we squeeze the meeting between the DPG and Easter or between
>> Easter and the APS?
>> And can we find a meeting room on our preferred dates?
>>
>> Let's start the discussion. My preference would be for the option after
>> Easter, mid-April.
>>
>> I set up a quick doodle poll for those dates (remember to click on "Show
>> all 17 options"), maybe you guys could fill in our yes/no/if-need-be
>> availabilities and we take it from there?
>>
>> https://doodle.com/gk265gtm95cym9h6
>>
>> Best regards,
>>
>> 	Joe
>> _______________________________________________
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>
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