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For DSG members that are going to attend, see below.
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<div class="">Also let me know if you're planning on attending and want either the zoom link or the agenda as the SharePoint link isn't publicly accessible.<br class="">
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<div class="">Begin forwarded message:</div>
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<span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif; color:rgba(0, 0, 0, 1.0);" class=""><b class="">From:
</b></span><span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif;" class="">Probir Ghoshal <<a href="mailto:ghoshal@jlab.org" class="">ghoshal@jlab.org</a>><br class="">
</span></div>
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<span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif; color:rgba(0, 0, 0, 1.0);" class=""><b class="">Subject:
</b></span><span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif;" class=""><b class="">MOLLER Director's Review (next week)</b><br class="">
</span></div>
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<span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif; color:rgba(0, 0, 0, 1.0);" class=""><b class="">Date:
</b></span><span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif;" class="">November 11, 2022 at 2:55:46 PM EST<br class="">
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<span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif; color:rgba(0, 0, 0, 1.0);" class=""><b class="">To:
</b></span><span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif;" class="">Magnet Group <<a href="mailto:magnetgroup@jlab.org" class="">magnetgroup@jlab.org</a>>, Joseph Lamont <<a href="mailto:jlamont@jlab.org" class="">jlamont@jlab.org</a>>,
Kris Cleveland <<a href="mailto:krisc@jlab.org" class="">krisc@jlab.org</a>>, Chuck Hutton <<a href="mailto:huttonc@jlab.org" class="">huttonc@jlab.org</a>>, Keith Harding <<a href="mailto:kharding@jlab.org" class="">kharding@jlab.org</a>>, David Silvio <<a href="mailto:silvio@jlab.org" class="">silvio@jlab.org</a>>,
Mike Beck <<a href="mailto:jbeck@jlab.org" class="">jbeck@jlab.org</a>>, Joseph Meyers <<a href="mailto:meyers@jlab.org" class="">meyers@jlab.org</a>>, Brian Eng <<a href="mailto:beng@jlab.org" class="">beng@jlab.org</a>><br class="">
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<span style="font-size: 12pt; font-family: Calibri, Arial, Helvetica, sans-serif; margin: 0px; background-color: white !important;" class="">Dear Team,</span></div>
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<span style="font-size: 12pt; font-family: Calibri, Arial, Helvetica, sans-serif; margin: 0px; background-color: white !important;" class="">The link to the meeting agenda is in Jim's email quoted below my email. Please also find the attached for your ready
reference.</span></div>
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<font face="Calibri, Arial, Helvetica, sans-serif" class="">Link for all-</font></div>
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<a href="https://jeffersonlab.sharepoint.com/sites/MOLLER/SitePages/MOLLER-2022Status-CD-3A-DR.aspx?csf=1&web=1&e=1gE2gd&CT=1668196244830&OR=OWA-NT&CID=b4fc2c6e-19a7-08e4-53c3-54f1489fc9c4" id="OWA12701085-3e57-9143-d5ae-6f19548c11b5" class="OWAAutoLink" style="pointer-events: auto;" applecontenteditable="true"><span style="font-size: 12pt;" class="">https://jeffersonlab.sharepoint.com/sites/MOLLER/SitePages/MOLLER-2022Status-CD-3A-DR.aspx?csf=1&web=1&e=1gE2gd&CT=1668196244830&OR=OWA-NT&CID=b4fc2c6e-19a7-08e4-53c3-54f1489fc9c4</span></a></div>
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<span style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt;" class="">Members of the engineering group, DSG and other who are working on Moller probably may not have received it.</span><br class="">
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<span style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt;" class="">Please share with others in case i have missed out to add with the same message to all.</span></div>
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<span style="font-size: 12pt;" class="">Just a reminder for all...</span></div>
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<li style="font-size: 12pt;" class=""><span style="font-size: 12pt;" class="">Prefer to attend in person.</span></li><li style="font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span class=""><span style="font-family: Calibri, sans-serif; font-size: 12pt; background-color: rgb(255, 255, 255); display: inline !important;" class="">If attending remotely, keep your
video off to reduce bandwidth and have your audio permanently muted. </span></span></li></ol>
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<font face="Calibri,sans-serif" class="ContentPasted0" style="font-size: 11pt;"><span style="font-size: 12pt;" class=""><span class="ContentPasted0">ALSO SEE THE EMAIL CAREFULLY THE MESSAGE FROM JIM FAST.</span></span></font></div>
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<font face="Calibri,sans-serif" class="ContentPasted0" style="font-size: 11pt;"><span style="font-size: 12pt;" class=""><span class="ContentPasted0">Regards</span></span></font></div>
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<font face="Calibri,sans-serif" class="ContentPasted0"><span class="ContentPasted0"><font class="">Probir</font><br class="">
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<font face="Calibri,sans-serif" class="ContentPasted0" style="font-size: 11pt;"><b class="ContentPasted0">---------------</b></font></div>
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<font face="Calibri,sans-serif" class="ContentPasted0" style="font-size: 11pt;"><b class="ContentPasted0">From:</b><span class="ContentPasted0"> </span>Moller <<a href="mailto:moller-bounces@jlab.org" class="">moller-bounces@jlab.org</a>> on behalf of James
Fast via Moller <<a href="mailto:moller@jlab.org" class="">moller@jlab.org</a>><br class="ContentPasted0">
<b class="ContentPasted0">Sent:</b><span class="ContentPasted0"> </span>Wednesday, November 9, 2022 9:41 AM<br class="ContentPasted0">
<b class="ContentPasted0">To:</b><span class="ContentPasted0"> </span><a href="mailto:moller@jlab.org" class="">moller@jlab.org</a><span class="Apple-converted-space"> </span><<a href="mailto:moller@jlab.org" class="">moller@jlab.org</a>><br class="ContentPasted0">
<b class="ContentPasted0">Subject:</b><span class="ContentPasted0"> </span>[Moller] MOLLER Director's Review</font>
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Dear MOLLER Collaboration,</div>
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MOLLER will have a Director’s Review (annual status and CD-3a) next week Nov. 15-17. Collaborators are welcome to attend but please follow the guidance below (<span class="ContentPasted0" style="margin: 0px; background-color: yellow;">at a minimum the yellow
stuff</span>!). A lot of the items below are directed at the speakers. Note that this is a rehearsal for our January OPA review where attendance will be limited so if you want to hear what we are saying, this is your opportunity.</div>
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This review is being held in a hybrid format, but I strongly encourage people at JLab to attend in person rather than Zooming in from their office.</div>
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<a href="https://jeffersonlab.sharepoint.com/:u:/r/sites/MOLLER/SitePages/MOLLER-2022Status-CD-3A-DR.aspx?csf=1&web=1&e=1gE2gd" target="_blank" rel="noopener noreferrer" data-auth="NotApplicable" data-safelink="true" data-linkindex="0" class="OWAAutoLink ContentPasted0" id="OWA6cb7585b-6b8e-ea4a-db52-38660dda6d7c" style="margin: 0px;">Link
to meeting web site</a>. </div>
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<b class=""><span class="ContentPasted0" style="margin: 0px;">Etiquette: </span></b><span style="font-size: 10pt; margin: 0px;" class=""></span></div>
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<li style="font-size: 11pt; font-family: Calibri, sans-serif; margin: 0px;" class="">
<span class="ContentPasted0" style="margin: 0px; background-color: yellow;">As with in-person reviews, we need to avoid some easy-to-make mistakes that can all be addressed with the simple rule of remaining muted if you are not the presenter unless called on
by the presenter, myself, KK or Mark to step in. This goes for people attending in person as well – please do not speak up unless asked to do so by the speaker.</span><span style="font-size: 10pt; margin: 0px; background-color: yellow;" class=""></span></li><li class="ContentPasted0" style="font-size: 11pt; font-family: Calibri, sans-serif; margin: 0px;">
In addition, given that this is a hybrid meeting, you will be asked to keep your video off to reduce bandwidth and have your audio permanently muted. <span style="font-size: 10pt; margin: 0px;" class=""></span></li><li class="ContentPasted0" style="font-size: 11pt; font-family: Calibri, sans-serif; margin: 0px;">
If any reviewer mentions they are on the phone or otherwise lack a video connection, please be very conscious about announcing what slide you are on.<span style="font-size: 10pt; margin: 0px;" class=""></span></li></ul>
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<span class="ContentPasted0" style="margin: 0px;"> </span><span style="font-size: 10pt; margin: 0px;" class=""></span></p>
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<b class=""><span class="ContentPasted0" style="margin: 0px;">Some common mistakes to be aware of:</span></b><span style="font-size: 10pt; margin: 0px;" class=""></span></div>
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<span class="ContentPasted0" style="margin: 0px; background-color: yellow;">The single biggest mistake I see people make at reviews is becoming reviewers of your own team. Please save that for a weekly meeting or a collaboration meeting. </span><span style="font-size: 10pt; margin: 0px; background-color: yellow;" class=""></span></li><li class="ContentPasted0" style="font-size: 11pt; font-family: Calibri, sans-serif; margin: 0px;">
The second biggest mistake is over-answering a question. Take the time to listen carefully to the question and just answer what was asked. For example, the question “Do you have a plan?” can be answered with a simple “Yes we do.” If they don't follow up
with “Tell us about it” you need not launch in to doing that. Don't be evasive of course, but sometimes the questions are as simple as this and don't need elaboration. <span style="font-size: 10pt; margin: 0px;" class=""></span></li><li class="ContentPasted0" style="font-size: 11pt; font-family: Calibri, sans-serif; margin: 0px;">
Allow the reviewers to go where they wish with the conversation. If they want to use every minute talking about your first slide and you don't get to the rest, that is just fine. You can pleasantly say something like “We only have 10 minutes left, would you
like to continue discussing this point or shall I move on?” <span style="font-size: 10pt; margin: 0px;" class=""></span></li></ul>
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<b class=""><span class="ContentPasted0" style="margin: 0px;">Attire: </span></b><span style="font-size: 10pt; margin: 0px;" class=""></span></div>
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<span class="ContentPasted0" style="margin: 0px;">Business Casual attire should be worn <i class=""><u class="ContentPasted0">throughout the review</u></i>. My rule of thumb is tie and/or jacket. I hate ties so you can expect to see me in a jacket and button
down shirt. </span><span style="font-size: 10pt; margin: 0px;" class=""></span></div>
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<span class="ContentPasted0" style="margin: 0px;"> </span><span style="font-size: 10pt; margin: 0px;" class=""></span></p>
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<span class="ContentPasted0" style="margin: 0px;"> </span><span style="font-size: 10pt; margin: 0px;" class=""></span></p>
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<span class="ContentPasted0" style="margin: 0px;"> </span><span style="font-size: 10pt; margin: 0px;" class=""></span></p>
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<span class="ContentPasted0" style="margin: 0px;">Regards,</span></div>
<div style="margin: 0px; font-size: 11pt; font-family: Calibri, sans-serif;" class="">
<span class="ContentPasted0" style="margin: 0px;">Jim</span></div>
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<div style="margin: 0px; font-size: 11pt; font-family: Calibri, sans-serif;" class="">
James Fast</div>
<div style="margin: 0px; font-size: 11pt; font-family: Calibri, sans-serif;" class="">
MOLLER Project Manager</div>
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Jefferson Lab</div>
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757-230-6833 (cell)</div>
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757-269-5324 (office)</div>
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