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<p>Sandro,</p>
<p>The document sent over by Mike Martin needs to be forwarded to
GandR as soon as possible, so that they can provide the
information back. Please advise.</p>
<p>Thanks,</p>
<p>Marc<br>
</p>
<br>
<div class="moz-cite-prefix">On 7/12/2017 3:46 PM, Michael Martin
wrote:<br>
</div>
<blockquote type="cite"
cite="mid:1060681094.3354274.1499888762492.JavaMail.zimbra@jlab.org">
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<div>All per our conservation in the hall this
afternoon, see attached specification for general AWS
fabrications being fabricated for J Lab use. I suggest we
get this to the vendor ASAP and note to them the code of
manufacture should be AWS D1.1 which is covered by this
specification. All documents required by this
specification will be asked for during our trip Monday if
we are still planning to visit them.<br>
</div>
<div><br data-mce-bogus="1">
</div>
<div>thank you and let me know if additional information is
needed<br data-mce-bogus="1">
</div>
<br>
<div><br>
Michael Martin <br>
Senior QA/QC Technical Specialist<br>
ESH&Q QA/CI Group<br>
757/269/5515 Office<br>
757/303/7942 Cell/Page<br>
</div>
<br>
<hr id="zwchr">
<div><b>From: </b>"Marc McMullen" <a class="moz-txt-link-rfc2396E" href="mailto:mcmullen@jlab.org"><mcmullen@jlab.org></a><br>
<b>To: </b>"Michael Martin" <a class="moz-txt-link-rfc2396E" href="mailto:mjmartin@jlab.org"><mjmartin@jlab.org></a><br>
<b>Cc: </b>"dsg-rich" <a class="moz-txt-link-rfc2396E" href="mailto:dsg-rich@jlab.org"><dsg-rich@jlab.org></a>, "Doug
Tilles" <a class="moz-txt-link-rfc2396E" href="mailto:tilles@jlab.org"><tilles@jlab.org></a>, "Patrizia Rossi"
<a class="moz-txt-link-rfc2396E" href="mailto:rossi@jlab.org"><rossi@jlab.org></a>, "Steve Smith"
<a class="moz-txt-link-rfc2396E" href="mailto:sjsmith@jlab.org"><sjsmith@jlab.org></a>, "Bob Miller"
<a class="moz-txt-link-rfc2396E" href="mailto:rmiller@jlab.org"><rmiller@jlab.org></a>, "Ed Folts"
<a class="moz-txt-link-rfc2396E" href="mailto:folts@jlab.org"><folts@jlab.org></a><br>
<b>Sent: </b>Wednesday, July 12, 2017 9:51:03 AM<br>
<b>Subject: </b>Re: Scheduled Visit to GandR Metals<br>
</div>
<br>
<div>Mike,<br>
<br>
I am available after 2:30, we can meet with the INFN
collaborator to <br>
discuss the matter.<br>
<br>
Marc<br>
<br>
<br>
On 7/12/2017 9:43 AM, Michael Martin wrote:<br>
> Marc, I'm on site rest of the morning and will reply
after lunch but in short anything we use at the lab has to
be certified. And the vendor needs to know this.<br>
><br>
> Sent from my iPhone<br>
><br>
>> On Jul 12, 2017, at 8:56 AM, Marc McMullen
<a class="moz-txt-link-rfc2396E" href="mailto:mcmullen@jlab.org"><mcmullen@jlab.org></a> wrote:<br>
>><br>
>> Mike,<br>
>><br>
>> This situation may be a little bit different.
INFN is supplying this<br>
>> piece of equipment. It is not being procured
from/by Jefferson Lab. It<br>
>> is their design, which they have contracted out
to the local vendor for<br>
>> fabrication to use on their detector.<br>
>><br>
>> Bob Miller has looked at the design and advised
them to use the Jlab<br>
>> procurement approved fabricators list. In this
way they would be using a<br>
>> fabricator which is use to following the
appropriate requirements.<br>
>><br>
>> Bob also let them know that the device would have
to be load tested, and<br>
>> to the best of my knowledge Doug Tilles/Bob
Miller are going to handle<br>
>> that aspect.<br>
>><br>
>> Doug informed me that you would need to be
involved on inspecting the<br>
>> welds, so you should be contacted about the visit
to the vendor, which<br>
>> would need to be before the device is painted.<br>
>><br>
>> Not sure if this clears any thing up, please
advise. I will attach the<br>
>> fab drawing.<br>
>><br>
>> Regards,<br>
>><br>
>> Marc<br>
>><br>
>><br>
>><br>
>><br>
>>> On 7/12/2017 7:46 AM, Michael Martin wrote:<br>
>>> Marc, I'm going to need a lot more
information about this before I<br>
>>> confront a vendor who is fabricating a welded
component for use within<br>
>>> J Lab. It would be completely unfair to the
vendor to show up and ask<br>
>>> for a lot of information that they were never
told we would need and<br>
>>> quite embarrassing for the lab.<br>
>>> I guess first I need to know if its a code
required fabrication which<br>
>>> is determined in ESH manual 6151, 6122,
Pressure Systems Safety<br>
>>> Supplement or Welding and Brazing Supplement.<br>
>>> If in fact it is a code required fabrication
which it sounds like it<br>
>>> is then I will need the following:<br>
>>><br>
>>> PO or PR number to review fabrication
requirements and confirm they<br>
>>> have been down flowed to the vendor<br>
>>> Code requirement<br>
>>> Drawings<br>
>>> Statement of work<br>
>>><br>
>>> These items will inform the vendor what is
need by J Lab in order for<br>
>>> us to be able to use it and documents that
must be received with the<br>
>>> delivery of the completed fabrication.<br>
>>> Also sounds like it maybe a material handling
device so I need to know<br>
>>> if there was a requirement to load test this
item<br>
>>><br>
>>> As you are aware the DOE has placed 10CFR 851
in place at Jefferson<br>
>>> Lab and we have strict QA/QC requirements for
any code<br>
>>> welded/fabricated structure, vacuum vessel or
pressure vessels/piping<br>
>>> that we purchase from an outside vendor or
build in house. This<br>
>>> federal regulation has required the lab to
have programs and policies<br>
>>> in place from our maximo procurement system
to our shipping and<br>
>>> receiving system to capture these fabrication
at the time the<br>
>>> procurement begins. This appears to not have
followed these steps and<br>
>>> now we will have to do all this quickly so we
can verify code<br>
>>> requirement have been meet by the vendor
during our visit.<br>
>>><br>
>>> Items we would look at the vendor would be
all welding documents<br>
>>> (welding procedures, procedure testing,
welder certifications, load<br>
>>> test, pressure/leak testing and a certified
weld inspection done by<br>
>>> the vendor with a certified inspector. We
would review these items and<br>
>>> spot check welding while in their shop. We do
not offer welding<br>
>>> inspections to our outside vendors only a
review of welding and<br>
>>> documents by our QA/CI welding inspector
which is me.<br>
>>> As you can see there is quite a bite of
information I will need to<br>
>>> look at review before we procedure to the
vendor.<br>
>>> The above requirements were to be down flowed
to the vendor and it<br>
>>> would have been the responsibility or the
responsible engineer or the<br>
>>> lab SOTR.<br>
>>><br>
>>> Please forward to me documentation as soon as
possible so I can see if<br>
>>> we can hold you suggested visit date and
time.<br>
>>><br>
>>> thank you<br>
>>><br>
>>><br>
>>><br>
>>><br>
>>><br>
>>><br>
>>> Michael Martin<br>
>>> Senior QA/QC Technical Specialist<br>
>>> ESH&Q QA/CI Group<br>
>>> 757/269/5515 Office<br>
>>> 757/303/7942 Cell/Page<br>
>>><br>
>>>
------------------------------------------------------------------------<br>
>>> *From: *"Marc McMullen"
<a class="moz-txt-link-rfc2396E" href="mailto:mcmullen@jlab.org"><mcmullen@jlab.org></a><br>
>>> *To: *"dsg-rich" <a class="moz-txt-link-rfc2396E" href="mailto:dsg-rich@jlab.org"><dsg-rich@jlab.org></a>,
"Michael Martin"<br>
>>> <a class="moz-txt-link-rfc2396E" href="mailto:mjmartin@jlab.org"><mjmartin@jlab.org></a>, "Doug Tilles"
<a class="moz-txt-link-rfc2396E" href="mailto:tilles@jlab.org"><tilles@jlab.org></a><br>
>>> *Cc: *"Ryan Bruce"
<a class="moz-txt-link-rfc2396E" href="mailto:ryan@gandrmetals.com"><ryan@gandrmetals.com></a>, "Patrizia Rossi"<br>
>>> <a class="moz-txt-link-rfc2396E" href="mailto:rossi@jlab.org"><rossi@jlab.org></a><br>
>>> *Sent: *Tuesday, July 11, 2017 4:31:40 PM<br>
>>> *Subject: *Scheduled Visit to GandR Metals<br>
>>><br>
>>> Hi Mike,<br>
>>><br>
>>> Our collaborators from INFN (Italy) are
having BTHLD fabricated at one<br>
>>> of the local shops (GandR Metals). Sandro
Tomassini has requested a<br>
>>> visit to the shop to inspect the work, prior
to painting. Ryan Bruce<br>
>>> (GandR) has let us know that Monday (7/17) is
a good day to visit, so I<br>
>>> am trying to set up a time. I think the
morning would be best, maybe we<br>
>>> could head over around 09:45 (15-20min trip).<br>
>>><br>
>>> Doug mentioned that you may want to go,
because the device will need to<br>
>>> be approved for use here at the Lab. Tyler
Lemon and I would represent<br>
>>> the Physics Detector Support Group (we are
working with INFN to<br>
>>> assemble, instrument and test the detector,
here at the lab).<br>
>>><br>
>>> If that time is good for everyone, please let
me know.<br>
>>><br>
>>> Regards,<br>
>>><br>
>>> Marc<br>
>> <Stiffening Tool_June 2017.pdf></div>
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