<html><body><div style="color: rgb(0, 0, 0); font-family: arial,helvetica,sans-serif; font-size: 12pt;"><div data-marker="__QUOTED_TEXT__"><div style="color: rgb(0, 0, 0); font-family: arial,helvetica,sans-serif; font-size: 12pt;"><div>All per our conservation in the hall this afternoon, see attached specification for general AWS fabrications being fabricated for J Lab use. I suggest we get this to the vendor ASAP and note to them the code of manufacture should be AWS D1.1 which is covered by this specification. All documents required by this specification will be asked for during our trip Monday if we are still planning to visit them.<br></div><div><br data-mce-bogus="1"></div><div>thank you and let me know if additional information is needed<br data-mce-bogus="1"></div><br><div><br>Michael Martin <br>Senior QA/QC Technical Specialist<br>ESH&Q QA/CI Group<br>757/269/5515 Office<br>757/303/7942 Cell/Page<br></div><br><hr id="zwchr"><div><b>From: </b>"Marc McMullen" <mcmullen@jlab.org><br><b>To: </b>"Michael Martin" <mjmartin@jlab.org><br><b>Cc: </b>"dsg-rich" <dsg-rich@jlab.org>, "Doug Tilles" <tilles@jlab.org>, "Patrizia Rossi" <rossi@jlab.org>, "Steve Smith" <sjsmith@jlab.org>, "Bob Miller" <rmiller@jlab.org>, "Ed Folts" <folts@jlab.org><br><b>Sent: </b>Wednesday, July 12, 2017 9:51:03 AM<br><b>Subject: </b>Re: Scheduled Visit to GandR Metals<br></div><br><div>Mike,<br><br>I am available after 2:30, we can meet with the INFN collaborator to <br>discuss the matter.<br><br>Marc<br><br><br>On 7/12/2017 9:43 AM, Michael Martin wrote:<br>> Marc, I'm on site rest of the morning and will reply after lunch but in short anything we use at the lab has to be certified. And the vendor needs to know this.<br>><br>> Sent from my iPhone<br>><br>>> On Jul 12, 2017, at 8:56 AM, Marc McMullen <mcmullen@jlab.org> wrote:<br>>><br>>> Mike,<br>>><br>>> This situation may be a little bit different. INFN is supplying this<br>>> piece of equipment. It is not being procured from/by Jefferson Lab. It<br>>> is their design, which they have contracted out to the local vendor for<br>>> fabrication to use on their detector.<br>>><br>>> Bob Miller has looked at the design and advised them to use the Jlab<br>>> procurement approved fabricators list. In this way they would be using a<br>>> fabricator which is use to following the appropriate requirements.<br>>><br>>> Bob also let them know that the device would have to be load tested, and<br>>> to the best of my knowledge Doug Tilles/Bob Miller are going to handle<br>>> that aspect.<br>>><br>>> Doug informed me that you would need to be involved on inspecting the<br>>> welds, so you should be contacted about the visit to the vendor, which<br>>> would need to be before the device is painted.<br>>><br>>> Not sure if this clears any thing up, please advise. I will attach the<br>>> fab drawing.<br>>><br>>> Regards,<br>>><br>>> Marc<br>>><br>>><br>>><br>>><br>>>> On 7/12/2017 7:46 AM, Michael Martin wrote:<br>>>> Marc, I'm going to need a lot more information about this before I<br>>>> confront a vendor who is fabricating a welded component for use within<br>>>> J Lab. It would be completely unfair to the vendor to show up and ask<br>>>> for a lot of information that they were never told we would need and<br>>>> quite embarrassing for the lab.<br>>>> I guess first I need to know if its a code required fabrication which<br>>>> is determined in ESH manual 6151, 6122, Pressure Systems Safety<br>>>> Supplement or Welding and Brazing Supplement.<br>>>> If in fact it is a code required fabrication which it sounds like it<br>>>> is then I will need the following:<br>>>><br>>>> PO or PR number to review fabrication requirements and confirm they<br>>>> have been down flowed to the vendor<br>>>> Code requirement<br>>>> Drawings<br>>>> Statement of work<br>>>><br>>>> These items will inform the vendor what is need by J Lab in order for<br>>>> us to be able to use it and documents that must be received with the<br>>>> delivery of the completed fabrication.<br>>>> Also sounds like it maybe a material handling device so I need to know<br>>>> if there was a requirement to load test this item<br>>>><br>>>> As you are aware the DOE has placed 10CFR 851 in place at Jefferson<br>>>> Lab and we have strict QA/QC requirements for any code<br>>>> welded/fabricated structure, vacuum vessel or pressure vessels/piping<br>>>> that we purchase from an outside vendor or build in house. This<br>>>> federal regulation has required the lab to have programs and policies<br>>>> in place from our maximo procurement system to our shipping and<br>>>> receiving system to capture these fabrication at the time the<br>>>> procurement begins. This appears to not have followed these steps and<br>>>> now we will have to do all this quickly so we can verify code<br>>>> requirement have been meet by the vendor during our visit.<br>>>><br>>>> Items we would look at the vendor would be all welding documents<br>>>> (welding procedures, procedure testing, welder certifications, load<br>>>> test, pressure/leak testing and a certified weld inspection done by<br>>>> the vendor with a certified inspector. We would review these items and<br>>>> spot check welding while in their shop. We do not offer welding<br>>>> inspections to our outside vendors only a review of welding and<br>>>> documents by our QA/CI welding inspector which is me.<br>>>> As you can see there is quite a bite of information I will need to<br>>>> look at review before we procedure to the vendor.<br>>>> The above requirements were to be down flowed to the vendor and it<br>>>> would have been the responsibility or the responsible engineer or the<br>>>> lab SOTR.<br>>>><br>>>> Please forward to me documentation as soon as possible so I can see if<br>>>> we can hold you suggested visit date and time.<br>>>><br>>>> thank you<br>>>><br>>>><br>>>><br>>>><br>>>><br>>>><br>>>> Michael Martin<br>>>> Senior QA/QC Technical Specialist<br>>>> ESH&Q QA/CI Group<br>>>> 757/269/5515 Office<br>>>> 757/303/7942 Cell/Page<br>>>><br>>>> ------------------------------------------------------------------------<br>>>> *From: *"Marc McMullen" <mcmullen@jlab.org><br>>>> *To: *"dsg-rich" <dsg-rich@jlab.org>, "Michael Martin"<br>>>> <mjmartin@jlab.org>, "Doug Tilles" <tilles@jlab.org><br>>>> *Cc: *"Ryan Bruce" <ryan@gandrmetals.com>, "Patrizia Rossi"<br>>>> <rossi@jlab.org><br>>>> *Sent: *Tuesday, July 11, 2017 4:31:40 PM<br>>>> *Subject: *Scheduled Visit to GandR Metals<br>>>><br>>>> Hi Mike,<br>>>><br>>>> Our collaborators from INFN (Italy) are having BTHLD fabricated at one<br>>>> of the local shops (GandR Metals). Sandro Tomassini has requested a<br>>>> visit to the shop to inspect the work, prior to painting. Ryan Bruce<br>>>> (GandR) has let us know that Monday (7/17) is a good day to visit, so I<br>>>> am trying to set up a time. I think the morning would be best, maybe we<br>>>> could head over around 09:45 (15-20min trip).<br>>>><br>>>> Doug mentioned that you may want to go, because the device will need to<br>>>> be approved for use here at the Lab. Tyler Lemon and I would represent<br>>>> the Physics Detector Support Group (we are working with INFN to<br>>>> assemble, instrument and test the detector, here at the lab).<br>>>><br>>>> If that time is good for everyone, please let me know.<br>>>><br>>>> Regards,<br>>>><br>>>> Marc<br>>> <Stiffening Tool_June 2017.pdf></div></div><br></div></div></body></html>