[Eicatjlab_admins] Logistics - DOE/SC Status/CD-3B Review of the EIC

Thu Jan 2 14:33:28 EST 2025

Fernando,

Currently, we don't have a protocol. You need to do what you feel comfortable with safety wise. If it is after 4 pm on Friday, and you decide to cancel, please call Omega World Travel found on your itinerary:

THANK YOU FOR USING OMEGA WORLD TRAVEL
FOR TRAVEL ASSISTANCE MONFRI 800A600P EST
CALL 8885271279
FOR AFTER HOURS EMERGENCY ASSISTANCE CALL
8885271279 ADVISE ID CODE SM5MI/99MGJEFFERSON
THERE IS A 15.00 PER CALL SERVICE FEE APPLIED
TO AFTER HOUR CALLS
Please make sure to let me know if you cancel.

Kindly,
Jen

Jen Lillehei (she/her/hers)
Electron-Ion Collider Administrative Assistant
CEBAF Center F358
O: 757-269-7686
M: 757-947-7154
lillehei at jlab.org<mailto:lillehei at jlab.org>

From: Fernando Barbosa <barbosa at jlab.org>
Sent: Thursday, January 2, 2025 1:45 PM
To: Jen Lillehei <lillehei at jlab.org>
Cc: Fernando Barbosa <barbosa at jlab.org>
Subject: RE: Logistics - DOE/SC Status/CD-3B Review of the EIC

Hello Jen,

The current forecast calls for considerable snow around Richmond on Monday and up the coast, including BWI for my connecting flight. What is the travel protocol, in case I need to cancel my trip to BNL?

Thanks and best regards,
Fernando

From: Jen Lillehei <lillehei at jlab.org<mailto:lillehei at jlab.org>>
Sent: Thursday, December 12, 2024 2:33 PM
To: Fernando Barbosa <barbosa at jlab.org<mailto:barbosa at jlab.org>>
Subject: RE: Logistics - DOE/SC Status/CD-3B Review of the EIC

Thanks for the correction.

Jen Lillehei (she/her/hers)
Electron-Ion Collider Administrative Assistant
CEBAF Center F358
O: 757-269-7686
M: 757-947-7154
lillehei at jlab.org<mailto:lillehei at jlab.org>

From: Fernando Barbosa <barbosa at jlab.org<mailto:barbosa at jlab.org>>
Sent: Thursday, December 12, 2024 2:00 PM
To: Jen Lillehei <lillehei at jlab.org<mailto:lillehei at jlab.org>>
Cc: Fernando Barbosa <barbosa at jlab.org<mailto:barbosa at jlab.org>>
Subject: RE: Logistics - DOE/SC Status/CD-3B Review of the EIC

Hello Jen,

Just a correction: my flights are from/to Richmond (RIC), not Norfolk (ORF), on Southwest.

Thanks and best regards,
Fernando

From: Jen Lillehei <lillehei at jlab.org<mailto:lillehei at jlab.org>>
Sent: Thursday, December 12, 2024 9:59 AM
To: David Abbott <abbottd at jlab.org<mailto:abbottd at jlab.org>>; Fernando Barbosa <barbosa at jlab.org<mailto:barbosa at jlab.org>>; Erik Bockholdt <erikbock at jlab.org<mailto:erikbock at jlab.org>>; Zack Conway <conway at jlab.org<mailto:conway at jlab.org>>; Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>; James Fast <jfast at jlab.org<mailto:jfast at jlab.org>>; Christine Fragapane <chummel at jlab.org<mailto:chummel at jlab.org>>; Yulia Furletova <yulia at jlab.org<mailto:yulia at jlab.org>>; Jacob Harris <jharris at jlab.org<mailto:jharris at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; Phillip Kessler <pkessler at jlab.org<mailto:pkessler at jlab.org>>; Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>; Joseph Matalevich <josephm at jlab.org<mailto:josephm at jlab.org>>; Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>; Bill Rainey <wrainey at jlab.org<mailto:wrainey at jlab.org>>; Dimitra Riga <riga at jlab.org<mailto:riga at jlab.org>>; Todd Satogata <satogata at jlab.org<mailto:satogata at jlab.org>>; Brian Shell <bshell at jlab.org<mailto:bshell at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Everett Woolsey <ewoolsey at jlab.org<mailto:ewoolsey at jlab.org>>; Shirley Yang <syang at jlab.org<mailto:syang at jlab.org>>
Cc: Alethea Ashton <alethea at jlab.org<mailto:alethea at jlab.org>>
Subject: Logistics - DOE/SC Status/CD-3B Review of the EIC

Dear Travelers,

This email contains helpful information regarding the review logistics and your visit to BNL. Following is the list of traveler flight, hotel, and rental car information. Attached is a map of BNL. It is highly recommended that if you arrive early, to check in Monday and get your badge since there will be 30+ reviewers and an unknown number of contractors trying to check in on Tuesday morning.

Arriving at BNL

When you arrive at the BNL Main Gate, please tell the guard that you are here for the DOE/SC Status/CD-3B Review, taking place in Bldg 488, Berkner Hall. They will direct you to the Entrance Trailer, where you need to check-in and present a photo ID issued by the federal government (e.g. DOE badge, passport or driver's license).   Please note that only original documents are able to be accepted (no copies).   After the pre-check  at the trailer, go to the Guest, User, and Visitor Center (GUV) in Bldg 400 to get your badge.  A campus map is attached for your reference.  For more information, please visit the "Visiting Brookhaven" webpage: https://www.bnl.gov/visiting/<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.bnl.gov_visiting_&d=DwMFAg&c=CJqEzB1piLOyyvZjb8YUQw&r=l7G8IpSNkp_hcJIsJ1ERs3IyBWHKZVatteMMBK9lzxg&m=Mpse_DXceLhZFAIthPW-kp7RrWHH_qwdovPvt10WuO-DgefOv-DXl13FjkMOJqP5&s=nBGlS4HfvCuxapOFiDTUIeY3zYic6Btp5l3BKi4sWck&e=>.

The entrance to the trailer opens at 7:00am.  Please plan to arrive at the trailer no later than 7:30am to allot proper time for the check-in process.

Meals

  *   Lunch will be provided each day.

  *   There will be a hosted dinner on the night of Day 1 - Tuesday, Jan. 7th at Berkner Hall.

Tour

An optional tour of the RHIC tunnel, STAR and the NSLS II Observation deck is scheduled for Day 3, January 9th  at 1:30 pm ET. A shuttle will be provided to take participations to/from the locations. Please wear long pants/dress or skirt and closed-toe shoes.

Emergency and Safety Information: https://www.bnl.gov/emergency-services/emergency-management/siteinfo.php<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.bnl.gov_emergency-2Dservices_emergency-2Dmanagement_siteinfo.php&d=DwMFAg&c=CJqEzB1piLOyyvZjb8YUQw&r=l7G8IpSNkp_hcJIsJ1ERs3IyBWHKZVatteMMBK9lzxg&m=Mpse_DXceLhZFAIthPW-kp7RrWHH_qwdovPvt10WuO-DgefOv-DXl13FjkMOJqP5&s=qQnkVE-yXyJg4fYe-r_dez4dxP3-cMJe5BWG8Q8mslk&e=> .  In the event of an EMERGENCY call Ext. 2222 or 911 from a lab phone. If you are using a cell phone or off-site, call (631) 344-2222.

Last Name
First Name
Travel Start Date
Travel End Date
Departure
Return
Hotel
Car
Abbott
David
1/6/2025
1/9/2025
ORF-ISP SW
1:00 PM - 6:20 PM
ISP-ORF Breeze
10:50 AM - 12:12 PM
Home2 Suites

Barbosa
Fernando
1/6/2025
1/9/2025
ORF-ISP SW
6:20 AM - 10:40 AM
ISP-ORF SW
6:10AM - 10:55 AM
Hampton Inn

Bockholdt
Erik
1/6/2025
1/9/2025
FSD-LGA DL
11:01 AM - 4:46 PM
LGA-FSD DL
6:15 PM - 11:07 PM
Hampton Inn
Sharing with Phil Kessler
Conway
Zachary
1/6/2025
1/10/2025
ORF-ISP SW
1:00 PM - 6:20 PM
ISP-ORF SW
1:35 PM - 6:16 PM
Residence Inn

Ent
Rolf
1/6/2025
1/9/2025
IAD-LGA UA
8:15 AM - 9:43 AM
LGA-IAD UA
7:29 PM - 8:55 PM
Hampton Inn

Fast
James
1/6/2025
1/10/2025
RIC-LGA DL
10:50 AM - 12:14 PM
LGA-RIC DL
11:10 am - 12:54 pm
1/6-1/9
Residence Inn
1/9-1/10
Aloft LaGuardia
Sharing with Christine
Fragapane
Christine
1/6/2025
1/10/2025
RIC-LGA DL
10:50 AM - 12:14 PM
LGA-RIC DL
11:10 am - 12:54 pm
1/6-1/9
Residence Inn
1/9-1/10
Aloft LaGuardia
Sharing with Jim Fast
Furletova
Yulia
1/6/2025
1/9/2025
ORF-ISP SW
1:00 PM - 6:20 PM
ISP-ORF SW
3:50 PM - 9:50 PM
Hampton Inn
Sharing
Harris
Jacob
1/6/2025
1/10/2025
ORF-LGA DL
11:25 AM - 12:54 PM
LGA-ORF DL
1:16 PM - 2:47 PM
Hampton Inn

Huque
Naeem
1/6/2025
1/10/2025
ORF-LGA UA
2:50 PM - 6:43 PM
LGA-ORF UA
2:50 PM - 6:43 PM
Residence Inn

Kessler
Phil
1/6/2025
1/9/2025
ORF-LGA DL
11:25 AM - 12:54 PM
LGA-ORF DL
8:59 PM - 10:33 PM
Hampton Inn
Sharing with Erik, Dimitra, Jessie
Laney
Mitchell
1/6/2025
1/9/2025
RIC-ISP SW
6:30 PM - 10:40 PM
ISP-RIC SW
6:10 AM - 10:55 AM
Hampton Inn

Matalevich
Joseph
1/6/2025
1/12/2025
ORF-ISP SW
1:00 PM - 6:20 PM
ISP-ORF SW
11:25 AM - 4:36 PM
Residence Inn

Rajput-Ghosal
Renuka
1/5/2025
1/9/2025
ORF-ISP SW
3:00 PM - 6:20 PM
ISP-ORF SW
3:50 PM - 9:50 PM
Home2 Suites

Rainey
William
1/6/2025
1/9/2025
Driving
Driving
Residence Inn

Riga
Dimitra
1/6/2025
1/9/2025
TYS-LGA DL
11:52 AM - 1:57 PM
LGA-TYS DL
6:10 PM - 8:33 PM
Hampton Inn
Sharing with Phil Kessler
Satogata
Todd
1/6/2025
1/10/2025
Train
Train
1/6-1/9
Hampton Inn
1/9-1/10
Wyndham New Yorker
Sharing with Shirley Yang
Shell
Brian
1/5/2025
1/10/2025
ORF-ISP SW
3:00 PM - 6:20 PM
ISP-ORF SW
1:35 PM - 6:16 PM
Residence Inn

Tenbusch
Giuseppina
1/6/2025
1/9/2025
ORF-LGA DL
11:25 AM - 12:54 PM
LGA-ORF DL
8:59 PM - 10:33 PM
Hampton Inn
Sharing with Phil Kessler
Wilson
Katherine
1/6/2025
1/10/2025
ORF-ISP SW
1:00 PM - 6:20 PM
ISP-ORF SW
6:10 AM - 10:50 AM
Residence Inn

Woolsey
Everett
1/6/2025
1/9/2025
Driving
Driving
Hampton Inn

Yang
Shirley
1/6/2025
1/9/2025
Train
Train
1/6-1/9
Hampton Inn
1/9-1/10
Wyndham New Yorker
Sharing with Todd Satogata

Thank you!

Jen

Jen Lillehei (she/her/hers)
Electron-Ion Collider Administrative Assistant
CEBAF Center F358
O: 757-269-7686
M: 757-947-7154
lillehei at jlab.org<mailto:lillehei at jlab.org>
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