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Thanks Jacob - The instructions you provided for routing and filing are straight forward and we have the tools to perform the task.</div>
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Best,</div>
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Christine</div>
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<div id="divRplyFwdMsg" dir="ltr"><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);"><b>From:</b> Eicatjlab_admins <eicatjlab_admins-bounces@jlab.org> on behalf of Jacob Harris <jharris@jlab.org><br>
<b>Sent:</b> Thursday, August 22, 2024 4:59 PM<br>
<b>To:</b> eicatjlab_admins@jlab.org <EICatJLab_Admins@jlab.org><br>
<b>Cc:</b> Katherine Wilson <kwilson@jlab.org><br>
<b>Subject:</b> Re: [Eicatjlab_admins] EIC: Review of EIC at JLab Nonconforming Procedure</span>
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I've modified (improved) the folder structure for the various Quality Assurance docs and have the framework built here,</div>
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Assurance</a></span></span></span>
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I'll fix the screenshots in the Work Instruction because the folders moved a little, but the basic steps are the same.</div>
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Comments and further suggestions for improvement are always welcome.</div>
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Jacob</div>
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<div id="x_divRplyFwdMsg" dir="ltr" style=""><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);"><b>From:</b> Jacob Harris <jharris@jlab.org><br>
<b>Sent:</b> Thursday, August 22, 2024 10:19<br>
<b>To:</b> EICatJLAB_Admins@jlab.com <EICatJLAB_Admins@jlab.com>; EICatJLab_L2Managers <eICatJLab_L2Managers@jlab.org><br>
<b>Cc:</b> Katherine Wilson <kwilson@jlab.org><br>
<b>Subject:</b> Fw: EIC: Review of EIC at JLab Nonconforming Procedure</span>
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The NCR Procedure very briefly says Project Admins support routing and filing NCRs. I created a detailed Work Instruction on the routing activity and added it to the folder with the other documents.</div>
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Procedures</a></span></span></span>
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Since this is very specific to the Project Admins I am only sending this to ya'll with a CC to Katherine. Feel free to comment in the Work Instruction Doc and/or ask me any questions.</div>
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Jacob</div>
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<div id="x_x_divRplyFwdMsg" dir="ltr" style=""><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);"><b>From:</b> Zack Conway <conway@jlab.org><br>
<b>Sent:</b> Tuesday, August 20, 2024 16:30<br>
<b>To:</b> Jacob Harris <jharris@jlab.org>; EICatJLab_L2Managers <eICatJLab_L2Managers@jlab.org>; EICatJLab_Leadership <eICatJLab_Leadership@jlab.org><br>
<b>Cc:</b> Aimee Barnard <barnard@jlab.org>; Alexander Riddle <riddle@jlab.org><br>
<b>Subject:</b> RE: EIC: Review of EIC at JLab Nonconforming Procedure</span>
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<span style="font-size: 11pt;">Hi Jacob:</span></p>
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<span style="font-size: 11pt;"> </span></p>
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<span style="font-size: 11pt;">I am totally fine with your responses and approach.</span></p>
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<span style="font-size: 11pt;">Thank you for the explanations.</span></p>
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<span style="font-size: 11pt;">Best,</span></p>
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<span style="font-size: 11pt;">Zack</span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt;"><b>From:</b> Jacob Harris <jharris@jlab.org><br>
<b>Sent:</b> Tuesday, August 20, 2024 11:10 AM<br>
<b>To:</b> Zack Conway <conway@jlab.org>; EICatJLab_L2Managers <eICatJLab_L2Managers@jlab.org>; EICatJLab_Leadership <eICatJLab_Leadership@jlab.org><br>
<b>Cc:</b> Aimee Barnard <barnard@jlab.org>; Alexander Riddle <riddle@jlab.org><br>
<b>Subject:</b> Re: EIC: Review of EIC at JLab Nonconforming Procedure</span></p>
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<span style="color: black;">Hi Zack,</span></p>
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<span style="color: black;"> </span></p>
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<span style="color: black;">Thanks for your time in your busy schedule to review/comment. </span></p>
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Corrective Action Disposition, "Repair/Modify”</li></ol>
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I try to avoid special characters "/" in something that may get tracked. I'll better define it in the procedure and/or use "Repair-Modify" in the form.</li></ol>
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Root cause should also have standard entries. Choose from: Non-conformance to Specification, Design, Fabrication Error, Damaged.</li></ol>
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The cause section is intended to be pretty informal, e.g. no analysis. A clarification may be a good addition to the procedure or the form. Also, I'll change the title of that section on the NCR Form to "Cause Statement", or something similar.</li></ol>
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Preventive actions should also be standardized: Choose from: Vendor contract modifications, Revise Design, Revise QA Inspection Plan, Revise Acceptance Criteria</li></ol>
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This list may become lengthy and add confusion. It's intended to be a prompt for TRs to consider ways to prevent recurrence, and may be as informal as "notify vendor of concern". A few examples may be a good addition to the procedure or form.</li></ol>
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How is the non-conformance register being updated? Will this be linked to the non-conformance document? Is the non-conformance document appropriate for SRF-OPS?</li></ol>
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The Register will be updated by TRs or by a Project Admin. The L2 needs to ensure it's being used and updated.</li><li style="font-family: Aptos, sans-serif; font-size: 12pt; color: rgb(0, 36, 81); direction: ltr; margin: 0in;">
The Register may have links to the listed NCRs, but that only works after the closed NCR is consolidated into a single, signed, PDF file. The Register will live alongside the NCR subfolders/files. Hard to explain in brief text, but works well on MOLLER.</li><li style="font-family: Aptos, sans-serif; font-size: 12pt; color: rgb(0, 36, 81); direction: ltr; margin: 0in;">
As stated in the Purpose, all work done under the SRF OPs QMS is excluded from this procedure. This NCR procedure and form is consistent with SRF OPs, but not identical.</li></ol>
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<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 12pt;"><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: black;"><b>From:</b> Zack Conway <</span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: blue;"><u><a href="mailto:conway@jlab.org" id="OWAbf06c604-7cd5-b035-55cf-9066a7aa7e78" class="x_x_OWAAutoLink" style="color: blue; margin-top: 0px; margin-bottom: 0px;">conway@jlab.org</a></u></span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: black;">><br>
<b>Sent:</b> Tuesday, August 20, 2024 10:03<br>
<b>To:</b> Jacob Harris <</span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: blue;"><u><a href="mailto:jharris@jlab.org" id="OWA90489293-0a0e-8985-f886-c6e1403d6d30" class="x_x_OWAAutoLink" style="color: blue; margin-top: 0px; margin-bottom: 0px;">jharris@jlab.org</a></u></span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: black;">>;
EICatJLab_L2Managers <</span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: blue;"><u><a href="mailto:eICatJLab_L2Managers@jlab.org" id="OWAf546629b-7459-a419-e3d4-01e75a5b812a" class="x_x_OWAAutoLink" style="color: blue; margin-top: 0px; margin-bottom: 0px;">eICatJLab_L2Managers@jlab.org</a></u></span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: black;">>;
EICatJLab_Leadership <</span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: blue;"><u><a href="mailto:eICatJLab_Leadership@jlab.org" id="OWA556d2c01-a953-4ee1-4098-89b0bb0e6fda" class="x_x_OWAAutoLink" style="color: blue; margin-top: 0px; margin-bottom: 0px;">eICatJLab_Leadership@jlab.org</a></u></span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: black;">><br>
<b>Cc:</b> Aimee Barnard <</span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: blue;"><u><a href="mailto:barnard@jlab.org" id="OWAd075be0b-6519-4a7c-834a-8df880936c40" class="x_x_OWAAutoLink" style="color: blue; margin-top: 0px; margin-bottom: 0px;">barnard@jlab.org</a></u></span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: black;">>;
Alexander Riddle <</span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: blue;"><u><a href="mailto:riddle@jlab.org" id="OWA91bd26a4-a429-220a-82bf-d69751fb7d77" class="x_x_OWAAutoLink" style="color: blue; margin-top: 0px; margin-bottom: 0px;">riddle@jlab.org</a></u></span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: black;">><br>
<b>Subject:</b> RE: EIC: Review of EIC at JLab Nonconforming Procedure</span></p>
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<span style="font-size: 11pt;">Hi Jacob:</span></p>
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<span style="font-size: 11pt;"> </span></p>
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<span style="font-size: 11pt;">Thank you for these documents. They are very nice.</span></p>
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<span style="font-size: 11pt;"> </span></p>
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<span style="font-size: 11pt;">A few items to discuss.</span></p>
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<span style="font-size: 11pt;"> </span></p>
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<span style="font-size: 11pt;">Regarding the Nonconformance Report:</span></p>
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<span style="font-size: 11pt;">Corrective Action Disposition</span></li></ol>
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<span style="font-size: 11pt;">“Repair/Modify”</span></li></ol>
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<span style="font-size: 11pt;">Root cause should also have standard entries.</span></li></ol>
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<li style="font-family: Aptos, sans-serif; font-size: 12pt; direction: ltr; margin: 0in;">
<span style="font-size: 11pt;">Choose from: Non-conformance to Specification, Design, Fabrication Error, Damaged</span></li></ol>
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<span style="font-size: 11pt;">Preventive actions should also be standardized:</span></li></ol>
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<li style="font-family: Aptos, sans-serif; font-size: 12pt; direction: ltr; margin: 0in;">
<span style="font-size: 11pt;">Choose from: Vendor contract modifications, Revise Design, Revise QA Inspection Plan, Revise Acceptance Criteria</span></li></ol>
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<span style="font-size: 11pt;"> </span></p>
<p style="direction: ltr; margin: 0in; font-family: Aptos, sans-serif; font-size: 12pt;">
<span style="font-size: 11pt;">How is the non-conformance register being updated? Will this be linked to the non-conformance document? Is the non-conformance document appropriate for SRF-OPS?</span></p>
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<span style="font-size: 11pt;"> </span></p>
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<span style="font-size: 11pt;">Best,</span></p>
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<span style="font-size: 11pt;">Zack</span></p>
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<span style="font-size: 11pt;"> </span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt;"><b>From:</b> Jacob Harris <</span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: blue;"><u><a href="mailto:jharris@jlab.org" id="OWA4b20feea-ab0e-70ac-caac-e373c22fc041" class="x_x_OWAAutoLink" style="color: blue; margin-top: 0px; margin-bottom: 0px;">jharris@jlab.org</a></u></span><span style="font-family: Calibri, sans-serif; font-size: 11pt;">><br>
<b>Sent:</b> Monday, August 19, 2024 5:55 PM<br>
<b>To:</b> EICatJLab_L2Managers <</span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: blue;"><u><a href="mailto:eICatJLab_L2Managers@jlab.org" id="OWAf32841fb-7909-6525-ed6e-5c3ea847cde1" class="x_x_OWAAutoLink" style="color: blue; margin-top: 0px; margin-bottom: 0px;">eICatJLab_L2Managers@jlab.org</a></u></span><span style="font-family: Calibri, sans-serif; font-size: 11pt;">>;
EICatJLab_Leadership <</span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: blue;"><u><a href="mailto:eICatJLab_Leadership@jlab.org" id="OWA003961c6-c2ba-4ba7-61ad-0792613f77ac" class="x_x_OWAAutoLink" style="color: blue; margin-top: 0px; margin-bottom: 0px;">eICatJLab_Leadership@jlab.org</a></u></span><span style="font-family: Calibri, sans-serif; font-size: 11pt;">><br>
<b>Cc:</b> Aimee Barnard <</span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: blue;"><u><a href="mailto:barnard@jlab.org" id="OWAba360693-bd23-2213-6897-35a7cb3decc5" class="x_x_OWAAutoLink" style="color: blue; margin-top: 0px; margin-bottom: 0px;">barnard@jlab.org</a></u></span><span style="font-family: Calibri, sans-serif; font-size: 11pt;">>;
Alexander Riddle <</span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: blue;"><u><a href="mailto:riddle@jlab.org" id="OWA4eb7d51f-e63b-00d7-fb4a-9cd84effe6cf" class="x_x_OWAAutoLink" style="color: blue; margin-top: 0px; margin-bottom: 0px;">riddle@jlab.org</a></u></span><span style="font-family: Calibri, sans-serif; font-size: 11pt;">><br>
<b>Subject:</b> Re: EIC: Review of EIC at JLab Nonconforming Procedure</span></p>
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<span style="color: black;">All,</span></p>
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<span style="color: black;"> </span></p>
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<span style="color: black;">Here are links to the </span><span style="color: blue; background-color: rgb(243, 242, 241);"><u><a href="https://jeffersonlab.sharepoint.com/:w:/r/sites/EICPartnerProject-TJNAF/Control%20Documents/Working%20Drafts/QAG%20-%20Quality%20Assurance%20Group/Project-Specific%20Procedures/EIC%20Non-Conformance%20Report%20Template.docx?d=w79f2d64bbc704e4c83b8102a1dbae32a&csf=1&web=1&e=Bvd4A3" id="OWAe974236d-9754-ee1b-29f8-05f71e1cee3f" class="x_x_OWAAutoLink" data-auth="NotApplicable" style="color: blue; margin-top: 0px; margin-bottom: 0px;"><img id="x_x_x__x0000_i1031" width="15" height="15" style="width: 0.1666in; height: 0.1666in; margin-top: 0px; margin-bottom: 0px;" src="https://res-h3.public.cdn.office.net/assets/mail/file-icon/png/docx_16x16.png">EIC
Non-Conformance Report Template.docx</a></u></span><span style="color: black;"> and the
</span><span style="color: blue; background-color: rgb(243, 242, 241);"><u><a href="https://jeffersonlab.sharepoint.com/:x:/r/sites/EICPartnerProject-TJNAF/Control%20Documents/Working%20Drafts/QAG%20-%20Quality%20Assurance%20Group/Project-Specific%20Procedures/EIC%20NCR%20Register%20Template.xlsx?d=w6240e14d59d041149ab7b07511a5d88d&csf=1&web=1&e=gBBVmw" id="OWA1a1c88de-282b-d168-f81b-992f7688a131" class="x_x_OWAAutoLink" data-auth="NotApplicable" style="color: blue; margin-top: 0px; margin-bottom: 0px;"><img id="x_x_x__x0000_i1030" width="15" height="15" style="width: 0.1666in; height: 0.1666in; margin-top: 0px; margin-bottom: 0px;" src="https://res.cdn.office.net/assets/mail/file-icon/png/xlsx_16x16.png">EIC
NCR Register Template.xlsx</a></u></span><span style="color: black;">. They are both mentioned in the NCR Procedure and it's important to see how the form instructions match up to the form. Feel free to add comments or ask questions about these along with
your review of the NCR Procedure.</span></p>
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<span style="color: black;">Thanks. And my mistake for the omission in the original email.</span></p>
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<span style="color: black;">Jacob</span></p>
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<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 12pt;"><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: black;"><b>From:</b> Jacob Harris<br>
<b>Sent:</b> Friday, August 16, 2024 16:32<br>
<b>To:</b> EICatJLab_L2Managers <</span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: blue;"><u><a href="mailto:eICatJLab_L2Managers@jlab.org" id="OWA335ff54f-fd8c-de1f-7374-ffdc59439c9a" class="x_x_OWAAutoLink" style="color: blue; margin-top: 0px; margin-bottom: 0px;">eICatJLab_L2Managers@jlab.org</a></u></span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: black;">>;
EICatJLab_Leadership <</span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: blue;"><u><a href="mailto:eICatJLab_Leadership@jlab.org" id="OWA3ead4ff3-869f-e240-21fa-4fc9f67b6468" class="x_x_OWAAutoLink" style="color: blue; margin-top: 0px; margin-bottom: 0px;">eICatJLab_Leadership@jlab.org</a></u></span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: black;">><br>
<b>Cc:</b> Aimee Barnard <</span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: blue;"><u><a href="mailto:barnard@jlab.org" id="OWAb5b5bcf6-067d-04b9-c197-76b4102db044" class="x_x_OWAAutoLink" style="color: blue; margin-top: 0px; margin-bottom: 0px;">barnard@jlab.org</a></u></span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: black;">>;
Alexander Riddle <</span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: blue;"><u><a href="mailto:riddle@jlab.org" id="OWA5e4e9393-35ab-21f1-b428-92b3b0047af4" class="x_x_OWAAutoLink" style="color: blue; margin-top: 0px; margin-bottom: 0px;">riddle@jlab.org</a></u></span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: black;">><br>
<b>Subject:</b> EIC: Review of EIC at JLab Nonconforming Procedure</span></p>
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<span style="color: black;">EIC Admins, L2 Managers, and Leaders,</span></p>
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<span style="color: black;">Aimee and I have started writing project-specific procedures for JLab's portion of the EIC project. The first one is</span></p>
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<span style="color: blue; background-color: rgb(243, 242, 241);"><u><a href="https://jeffersonlab.sharepoint.com/:w:/r/sites/EICPartnerProject-TJNAF/Control%20Documents/Working%20Drafts/QAG%20-%20Quality%20Assurance%20Group/Project-Specific%20Procedures/EIC%20at%20JLab%20Nonconformance%20Procedure.docx?d=w399c3a514f714341881d348d048af82c&csf=1&web=1&e=RVaEWA" id="OWA618c4831-41c5-869e-aa75-fade34761a99" class="x_x_OWAAutoLink" data-auth="NotApplicable" style="color: blue; margin-top: 0px; margin-bottom: 0px;"><img id="x_x_x__x0000_i1029" width="15" height="15" style="width: 0.1666in; height: 0.1666in; margin-top: 0px; margin-bottom: 0px;" src="https://res-h3.public.cdn.office.net/assets/mail/file-icon/png/docx_16x16.png">EIC
at JLab Nonconformance Procedure.docx</a></u></span></p>
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<span style="color: black;">. Please have a look and add comments. The online version of Word trashes the formatting, so I recommend that after opening you select "Editing" in the upper right corner and then select "Open in Desktop". All the comments will stay
in the same file, and it just looks as intended.</span></p>
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<span style="color: black;"> </span></p>
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<span style="color: black;">If possible, I'd like to have all comments by late next week.</span></p>
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<span style="color: black;">Thanks for your time,</span></p>
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<span style="color: black;">Jacob</span></p>
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