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<p class="MsoNormal"><span style="font-size:11.0pt">We have these Document Types listed on the Document Center:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><img width="290" height="136" style="width:3.025in;height:1.4166in" id="Picture_x0020_1" src="cid:image001.png@01DB1E11.A949E070"></span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;mso-ligatures:standardcontextual">Jen Lillehei (she/her/hers)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;mso-ligatures:standardcontextual">Electron-Ion Collider Administrative Assistant<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;mso-ligatures:standardcontextual">CEBAF Center F358<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;mso-ligatures:standardcontextual">O: 757-269-7686<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;mso-ligatures:standardcontextual">M: 757-947-7154<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;mso-ligatures:standardcontextual"><a href="mailto:lillehei@jlab.org">lillehei@jlab.org</a><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Eicatjlab_admins <eicatjlab_admins-bounces@jlab.org>
<b>On Behalf Of </b>Jacob Harris<br>
<b>Sent:</b> Friday, October 11, 2024 5:05 PM<br>
<b>To:</b> Katherine Wilson <kwilson@jlab.org>; eicatjlab_admins@jlab.org<br>
<b>Subject:</b> Re: [Eicatjlab_admins] doc nomenclature<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="color:black">Katherine,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Here are the 7 Document Rules I'd like to codify into a project-specific procedure. I realize its not the document nomenclature nirvana one might dream of, but its workable within the resources and constraints.
I also realize this is kind of a non-answer to your specific question, but I need to know what document you are talking about to answer more directly.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<![if !supportLists]><span style="color:black"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">Tech Groups (Cryo, PMAG, MEG) determine their own numbering and naming scheme for sows, specs, design reports, drawings, field procedures, D&RPs etc.<o:p></o:p></span></p>
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<![if !supportLists]><span style="color:black"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">Tech Groups do final signatures and store docs in Eng Doc Ctrl, with very few exceptions.<o:p></o:p></span></p>
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<![if !supportLists]><span style="color:black"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">Documents with outside signatures can be done in Adobe, then added to Eng Doc Ctrl.<o:p></o:p></span></p>
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<![if !supportLists]><span style="color:black"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">PM Groups (QA, PE, PM, PROC) follow the EIC numbering and naming scheme for administrative Plans and Procedures.<o:p></o:p></span></p>
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<![if !supportLists]><span style="color:black"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">PM Groups do signatures in Adobe and store their documents on the SharePoint site, usually Document Center.<o:p></o:p></span></p>
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<![if !supportLists]><span style="color:black"><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">L2s and PM Groups maintain Doc Registers that point to documents or to organized locations.<o:p></o:p></span></p>
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<![if !supportLists]><span style="color:black"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">PM Groups with only a few docs are exempt from using the Doc Register.<o:p></o:p></span></p>
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<![if !supportLists]><span style="color:black"><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">QA, with assistance from Admins, do Quality Surveillances to ensure L2 and PM Groups are maintaining their Doc Register.<o:p></o:p></span></p>
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<![if !supportLists]><span style="color:black"><span style="mso-list:Ignore">7.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">Doc Register link is featured prominently on the Document Center page of EIC at JLab SharePoint.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Jacob<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> Katherine Wilson <<a href="mailto:kwilson@jlab.org">kwilson@jlab.org</a>><br>
<b>Sent:</b> Friday, October 11, 2024 09:21<br>
<b>To:</b> <a href="mailto:eicatjlab_admins@jlab.org">eicatjlab_admins@jlab.org</a> <<a href="mailto:EICatJLab_admins@jlab.org">EICatJLab_admins@jlab.org</a>>; Jacob Harris <<a href="mailto:jharris@jlab.org">jharris@jlab.org</a>><br>
<b>Subject:</b> doc nomenclature</span> <o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal"><span style="color:black">Can you please send me the current nomenclature system for EIC documents? <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Thanks,<br>
Katherine<o:p></o:p></span></p>
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