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Dear EIC Speakers, Contributors and Team Members,</div>
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The Director's Review of the Accelerator Storage Rings (ASR) Subproject to Assess Baseline Readiness will take place this week, Wednesday, January 14th -Friday, January 16th. This review will take place at BNL, in the new Science & User Support Center (SUSC),
Building 101, with a remote option via Zoom. All 20 committee members will attend in person. All EIC Speakers are expected to attend in person unless prior arrangements for remote participation have been made. All EIC Team Members are welcome to join remotely
via Zoom.</div>
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Link to review site: <a data-auth="NotApplicable" class="x_OWAAutoLink" id="OWA2be86c1d-b08d-4ecd-4666-eb3e136611d3" href="https://urldefense.proofpoint.com/v2/url?u=https-3A__brookhavenlab.sharepoint.com_sites_EICReviews_126_SitePages_Home.aspx&d=DwMGaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=YlomUu5_AJckLj-nkMxF4ZuQpjiBiKS678vkOWu5Cqk&m=H6D6ollvefxly5Fnie4jxtj4cwSoUxBkxCWoBS0YmLb5BV0cZZFEAW2wuWilRiTG&s=C2Mf94dlDFfhAK0zjAG1qRWHAhjYzDNEyjhbmqz17Kk&e=">
Accelerator Storage Rings Baseline Readiness Assessment - Home</a></div>
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<b><u>Schedule Highlights</u></b></div>
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<div style="direction: ltr;" role="presentation"><b>Wednesday, January 14th: </b></div>
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<div style="direction: ltr;" role="presentation">Plenary Session<b> </b>starts at
<b>9:00amET, Room 123, SUSC.</b></div>
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<div style="direction: ltr;" role="presentation">Hosted Lunch <i><u>for those in-person.</u></i></div>
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<div style="direction: ltr;" role="presentation">Breakouts start at 3:00pmET, various rooms at SUSC. </div>
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<div style="direction: ltr;" role="presentation">Hosted Dinner for Committee, EIC Speakers/Contributors, 6:16pm, Berkner Hall. Invitation only.</div>
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<div style="direction: ltr;" role="presentation">Homework/Questions from the Review Committee will be sent out by the Project Director and coordinated by the Session POCs via email, typically after the review concludes on Day 1.</div>
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<div style="direction: ltr;" role="presentation"><b>Thursday, January 15th: </b></div>
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<div style="direction: ltr;" role="presentation">Dry Run for Answers to Questions tentative for
<b>8:00amET, Room 123, SUSC</b>.</div>
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<div style="direction: ltr;" role="presentation">Responses to Questions will start at
<b>8:30amET, Room 123 SUSC</b>.</div>
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<div style="direction: ltr;" role="presentation">Breakouts start at 9:45amET, various rooms at SUSC.</div>
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<div style="direction: ltr;" role="presentation">Hosted Lunch <i><u>for those in-person.</u></i></div>
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<div style="direction: ltr;" role="presentation"><b>Friday, January 16th: </b></div>
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<div style="direction: ltr;" role="presentation"><b>Lunch on your own.</b></div>
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<div style="direction: ltr;" role="presentation"><b>Closeout 1:00pmET, Room 123, SUSC</b> (subject to change). An email will go out day of to confirm time.</div>
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<div style="direction: ltr;" role="presentation">Review Debrief for EIC Team will take place
<b>2:00pmET, Room 123, SUSC and Zoom</b>.</div>
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<b><u>General Reminders</u></b></div>
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Please review the final agenda (attached and posted) to familiarize yourselves with the schedule. </li><li style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">
<div style="direction: ltr;" role="presentation">Arrive early each day to allow sufficient time to get situated and seated.</div>
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<div style="direction: ltr;" role="presentation">Layout of SUSC meeting/breakout rooms attached.</div>
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<div style="direction: ltr;" role="presentation">If you are bringing a laptop, please ensure it is fully charged and bring your power cable for charging. If you are not seated at a table with built-in charging, a mobile charger can be provided; however, compatibility
with your device cannot be guaranteed.</div>
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<div style="direction: ltr;" role="presentation">Please do not ask questions yourself. Save those for later. If you are called upon to respond to a question or emailed a question and you don’t know the answer, seek help from others.</div>
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<div style="direction: ltr;" role="presentation">An Admin POC has been assigned to each room. Presentations will be preloaded on a presentation laptop. If there are technical issues, stay calm, someone is there to help 😊</div>
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<div style="direction: ltr;" role="presentation">EIC ITD will be on hand to assist with technology.</div>
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<div style="direction: ltr;" role="presentation">Remote Speakers are to share their own screen and use the attached EIC Zoom background. If any issues arise, the Admin POC will share screen for you.</div>
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It is important we keep talks running on time. POCs, please be mindful of helping sessions to remain on schedule.</li><li style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">
<div style="direction: ltr;" role="presentation"><i>Please check your email regularly. There are often last-minute schedule changes or questions from the reviewers that will need to be communicated electronically. Please copy and/or direct any requests for
documentation to Caitlin Hoffman and Kristine Schoefer for posting and tracking.</i></div>
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<b><u>Dress Code</u></b></div>
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<b>Business attire is the requested dress.</b> Traditional business attire may consist of a suit, tie, slacks, jacket, business shirt or dress, skirt and/or blouse, and dressier shoes.</li></ul>
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<b><u>Meals</u></b></div>
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<div style="direction: ltr;" role="presentation">Coffee, water, and refreshments will be provided on Day 1 and Day 2 for EIC
<i>in-person Speakers and Team</i>.</div>
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<div style="direction: ltr;" role="presentation">Day 1 & Day 2 lunches will be hosted for the EIC
<i>in-person Speakers and Team</i></div>
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<div style="direction: ltr;" role="presentation"><b><i><u>NO LUNCH </u></i></b><i><u>provided for the EIC in-person Speakers and Team on Day 3</u>.</i></div>
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<b><u>Points of Contact/Moderators</u></b> (<b><i>Moderator/Admin Guide attached</i></b>)</div>
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Project Director-Jim Yeck</li><li style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">
<div style="direction: ltr;" role="presentation">Review Coordination-Caitlin Hoffman / Kristine Schoefer</div>
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<div style="direction: ltr;" role="presentation">SC1- ESR Systems: Warren Halbig, Christoph Montag, Kristine Lenza</div>
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<div style="direction: ltr;" role="presentation">SC2- HSR Systems: Rich Muscolino, Vadim Ptitsyn, Tammy Dellaiacono</div>
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<div style="direction: ltr;" role="presentation">SC3- System Installation & Final Integration: Chris Pontieri, Mary Ellen Thelen</div>
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<div style="direction: ltr;" role="presentation">SC4- RF Systems: Zack Conway, Silvia Verdu-Andres, Donna Rassner</div>
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<div style="direction: ltr;" role="presentation">SC5- Infrastructure: Thea Vijaya Kumar, Jennifer Wahl</div>
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<div style="direction: ltr;" role="presentation">SC6- Project Management/ES&H/QA, Cost & Schedule: Charlie Folz, Kristine Schoefer</div>
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<div style="direction: ltr;" role="presentation">Answers to Questions: Jim Yeck, Luisella Lari, Charlie Folz, Caitlin Hoffman/Kristine Schoefer</div>
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<div style="direction: ltr;" role="presentation">EIC ITD: Angeles Campos, Dave Iacona, Dean Rupe, Chris Snyder</div>
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Looking forward to a successful review!</div>
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Kris Schoefer</div>
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EIC Administrative Assistant</div>
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