<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=utf-8">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:Aptos;}
@font-face
{font-family:Cambria;
panose-1:2 4 5 3 5 4 6 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:12.0pt;
font-family:Aptos;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:#954F72;
text-decoration:underline;}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Cambria",serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-family:"Calibri",sans-serif;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:671955734;
mso-list-template-ids:-370360270;}
@list l0:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l0:level3
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level5
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level6
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level8
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level9
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1
{mso-list-id:1961375444;
mso-list-template-ids:1750395782;}
@list l1:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l1:level3
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level5
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level6
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level8
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level9
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l2
{mso-list-id:2124184281;
mso-list-template-ids:2001243856;}
@list l2:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l2:level2
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l2:level3
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l2:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l2:level5
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l2:level6
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l2:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l2:level8
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l2:level9
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#212121">Sent on Behalf of Cathleen Lavelle, EIC Project Support Division Director
<o:p></o:p></span></i></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#212121">Dear EIC Project Team:
<o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#212121">We are working to clarify the EIC project performance baseline.
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">It is important to add all scope and updated estimates to P6 to have a clear picture “traceability” on where we are as a project pending the technical decisions. A retreat will be scheduled
to discuss a path forward and to come to a decision on the revised technical scope for the project.<o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#212121">We continue to develop the EIC project performance baseline.
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">It is important that CAMs and L2 Managers ensure that the scope for existing activities, durations, logic, labor and non-labor costs are still required and updated as necessary, and that
all missing scope is added to the plan. This will provide a clear picture regarding where we stand, with traceability to where changes have occurred. This process has been ongoing since the beginning of CY24 and needs to be completed by May 31. Further clarification
of the process follows below.<o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">It is understood that several areas of scope are in flux, pending decisions on technical approaches aimed at reducing project risk. The areas of scope where this is the case have been communicated
previously via e-mail and meetings. Once the scope in these areas is clarified, a follow-on effort will focus on capturing the associated updates in P6 at an appropriate degree of granularity.<o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#212121">This P6 baseline will be presented as a preview at the Director’s review in late October and the DOE IPR on January 7-9, 2025. </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">We have laid out a plan for how to bring all the work scope into P6 while ensuring we have traceability of the changes.</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The current plan for Schedule Development Phase 1* (described in detail below) that both Elliott and Kevin have been working on with labor and procurement changes to P6 through the CD-2 timeframe
will continue and <u>complete by the end of May for a review in early June</u>.<o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">In parallel, Schedule Development Phase 2 will include a “lite” CCB process for changes to the baseline plan that either add scope or add items from the scope/cost change list. This will include
incorporating the anticipated technical decisions into the baseline plan in P6 once these decisions are final. It is important to r</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">emove scope which is not relevant any longer as a result
of other technical solutions have been found.</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The process to incorporate these changes will be the same and is described below:<o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">1 – A simplified PCR form will be completed for each change to be added to P6.<o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Link: to form:
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__brookhavenlab.sharepoint.com_-3Ax-3A_r_sites_eRHIC_L2ManagersReport_-5Flayouts_15_Doc.aspx-3Fsourcedoc-3D-257B9D2EA21B-2D238A-2D4459-2DBF2D-2DA57F9C53E674-257D-26file-3DPCR-2520Template-5FCCB-2520Lite.xlsx-26action-3Ddefault-26mobileredirect-3Dtrue&d=DwMGaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=d0KG5O9luo0FhuYP-_C2VbpBNln9iudksZOBnX13nypLFx5Y3VKB85tQJ8VLc-jR&m=vrKsiH4RZzG4cw8hRG3PotzXCrYeFXB8IGpYHLtMSsZXe9Cj-sOJ1ynE3bitdMQz&s=xZEbNQJm4EtNQttDCsvQgrbBaAXzhcClQFlTSiRy8jo&e=">
PCR Template_CCB Lite.xlsx (sharepoint.com)</a>. It is expected that each CAM will work with Project Controls to generate the PCR for CCB-lite and we will schedule CCBs regularly to address all changes timely. The change form will require at a minimum:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Description of the Change<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level1 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Justification for the Change<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level1 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Planning package (high level activities e.g. Final Design, Procurement, Receipt of Material, Assembly, Test, Ready for Installation) Planning
packages do not require a P6 file they can be a rough set of activities defined in Excel<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level1 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Period of Performance Start and Finish dates for planning package<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level1 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Target Cost Estimate<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level1 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Any additional detail backup information</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></li></ul>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">2- Complete the form and send to C. Lavelle for coordination and approval through CCB- lite as soon as possible. All changes will be reviewed and processed through a CCB-lite for approval and
entered into P6 as highest priority. Complete all changes by August 1. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">3- </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Once all changes are in P6 a review/scrub of the estimate will be performed by senior
leadership by August 15<o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">4 – Any resulting changes will be incorporated into P6 and P6 frozen by September 15<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">5
<span style="color:black">– </span>Run and Post Review Reports by October 8<span style="color:black"> </span><o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">6– Director’s Review – assume October 22,23,24<o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">7– Changes incorporated by November 30<o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">8- Run Reports for IPR by December 15<o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">9– Post Reports for IPR by December 20<o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <b>
<u><span style="color:black">*</span>Schedule Development Phase 1<span style="color:black">: (Currently on going)</span></u></b><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="color:black;mso-list:l1 level2 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Update all duration and logic to expect realistic dates based on currently known information<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level2 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Add appropriate PDR/FDR milestones<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level2 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Add appropriate procurement strings and break procurements as needed to represent how procurement will occur<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level2 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Utilize the Resource Comparison Tool to analyze near term resource ramp up<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level2 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Analyze float and links outside of WBS including other systems and installation<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level2 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Travel and workshops strategies need to be standardized based on management guidance<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level2 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">EIC specific software licenses should be included in L2 management WBSs<o:p></o:p></span></li></ul>
</ul>
<p style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Labor Activities:</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="color:black;mso-list:l1 level2 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Labor resources and roles should be updated to reflect expected need<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level2 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Make sure fabrication support activities are added and resource loaded<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level2 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Make sure the procurement effort has technical support<o:p></o:p></span></li></ul>
</ul>
<p style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Non-Labor Activities:</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="color:black;mso-list:l0 level2 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">When procurements are broken into smaller pieces or reorganized as part of the existing scope the new estimates should be added
to the working file even if it results in increased cost<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l0 level2 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">When the updated nonlabor estimate is based on
<b><u>new quotes</u></b> is should be <b><u>done in a side file</u></b> and brought to CCB<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Thanks,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Cathy
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Cathleen Lavelle, PMP<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Project Support Division Director<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Electron-Ion Collider
<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Brookhaven National Laboratory<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Building 1005S<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><a href="mailto:lavellec@bnl.gov"><span style="color:#0563C1">lavellec@bnl.gov</span></a><o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">631-344-2774 office<o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
</div>
</body>
</html>