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<p class="MsoNormal"><span style="font-family:"Cambria",serif">Dear EIC Project Team:</span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif">As we approach September, it is time for us to switch gears to focus on preparation for the Director’s Review on October 22-24 at BNL. Starting next week, we will begin sending calendar holds for
the Dry Runs. Page turns for each subcommittee will be self-organized by the POCs and their admins. A Kick Off meeting will be held in the next two weeks to discuss messaging, the prep site, deadlines, and templates. The
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__brookhavenlab.sharepoint.com_sites_eRHIC_Prep-5FCD-2D3B&d=DwMFAg&c=CJqEzB1piLOyyvZjb8YUQw&r=d0KG5O9luo0FhuYP-_C2VbpBNln9iudksZOBnX13nypLFx5Y3VKB85tQJ8VLc-jR&m=JjJwD4MtxBmlUDQjjfYfJasyJ8-s9z0U90q6ZEtRKZxOBOKv1z9BPavVIj3-uL-M&s=-Z4SXNjKZOGx-26WIKgF_zA-TJPrtwkyuqZs1pMsheY&e="><span style="color:#0563C1">prep site</span></a> is live and we will be updated as more information becomes available. The PPT template on the prep site is a high-level outline. Talks should
be similar to what was done for the CD-3A Review. Slides from Project Controls will be added at a later time. Cathy Lavelle will be in contact with document owners regarding needed updates. Please review the attached Draft Agenda to see if you are a proposed
speaker. </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif">Prep Timeline: </span>
<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:#323130;mso-list:l1 level1 lfo1;background:white">
<span class="fontsizemedium"><span style="font-family:"Cambria",serif">TBD-Team Prep Kickoff Meeting</span></span><span class="fontsizemedium"><o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo1;background:white"><span style="font-family:"Cambria",serif">Sept 1-All major updates frozen in P6<o:p></o:p></span></li><li class="MsoNormal" style="color:#323130;mso-list:l1 level1 lfo1;background:white">
<span class="fontsizemedium"><span style="font-family:"Cambria",serif">Sept 13 - Speakers post talk outlines to the prep site</span></span><o:p></o:p></li><li class="MsoNormal" style="color:#323130;mso-list:l1 level1 lfo1;background:white">
<span class="fontsizemedium"><span style="font-family:"Cambria",serif">Week of Sept 16 - Page Turns</span></span><span class="fontsizemedium"><span style="font-family:"Cambria",serif;color:windowtext">
</span></span><o:p></o:p></li><li class="MsoNormal" style="color:#323130;mso-list:l1 level1 lfo1;background:white">
<span class="fontsizemedium"><span style="font-family:"Cambria",serif">Sept 19 - Supporting Document Owners send drafts to Luisella for review</span></span><o:p></o:p></li><li class="MsoNormal" style="color:#323130;mso-list:l1 level1 lfo1;background:white">
<span class="fontsizemedium"><span style="font-family:"Cambria",serif">Sept 24 - Supporting Document Owners post final draft to the prep site</span></span><o:p></o:p></li><li class="MsoNormal" style="color:#323130;mso-list:l1 level1 lfo1;background:white">
<span class="fontsizemedium"><span style="font-family:"Cambria",serif">Sept 26 - Speakers post draft talks to the prep site</span></span><o:p></o:p></li><li class="MsoNormal" style="color:#323130;mso-list:l1 level1 lfo1;background:white">
<span class="fontsizemedium"><span style="font-family:"Cambria",serif">Sept 30 - October 2- Dry Runs</span></span><o:p></o:p></li><li class="MsoNormal" style="color:#323130;mso-list:l1 level1 lfo1;background:white">
<span class="fontsizemedium"><span style="font-family:"Cambria",serif">Oct 7 - Pre-Review Meeting w/ Committee </span></span><o:p></o:p></li><li class="MsoNormal" style="color:#323130;mso-list:l1 level1 lfo1;background:white">
<span class="fontsizemedium"><span style="font-family:"Cambria",serif">Oct 8 - Site and supporting docs are released to the review team</span></span><o:p></o:p></li><li class="MsoNormal" style="color:#323130;mso-list:l1 level1 lfo1;background:white">
<span class="fontsizemedium"><span style="font-family:"Cambria",serif">Sept 30 - Speakers post final draft talks for QA to the prep site</span></span><o:p></o:p></li><li class="MsoNormal" style="color:#323130;mso-list:l1 level1 lfo1;background:white">
<span class="fontsizemedium"><span style="font-family:"Cambria",serif">Week of October 14 (tentative)-Dress Rehearsals</span></span><o:p></o:p></li><li class="MsoNormal" style="color:#323130;mso-list:l1 level1 lfo1;background:white">
<span class="fontsizemedium"><span style="font-family:"Cambria",serif">Oct 15- Presentations are posted on the review site</span></span><o:p></o:p></li></ul>
<p class="MsoNormal"><span style="font-family:"Cambria",serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif">Review POCs and Admins:</span><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-family:"Cambria",serif">Review Coordination-Alyssa Petrone</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-family:"Cambria",serif">Support Coordination-Caitlin Hoffman</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-family:"Cambria",serif">Plenary- Luisella Lari, Admin- Mary Ellen Thelen</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-family:"Cambria",serif">SC1 Injectors- Sergei Nagaitsev, Admin-Dana Macciola</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-family:"Cambria",serif">SC2 Collider- Christoph Montag, Admin-Christina Blas</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-family:"Cambria",serif">SC3- Global Accelerator System- Jim Fast/Katherine Wilson, Christine Fragapane/Tammy Dellaiacono</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-family:"Cambria",serif">SC4 Detector- Rolf Ent/Elke Aschenauer, Admin- Anna Mendez</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-family:"Cambria",serif">SC5 Infrastructure- Charles Folz, Admin-Kris Schoefer</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-family:"Cambria",serif">SC6 Cost & Schedule- Cathy Lavelle/Kelly Krug, Admin-Donna Rassner</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-family:"Cambria",serif">SC7 Project Management- Luisella Lari, Admin-Mary Ellen Thelen
</span><o:p></o:p></li><li class="MsoListParagraph" style="mso-list:l0 level1 lfo2"><span style="font-family:"Cambria",serif">Answers to Questions- Jim Yeck, Admin- Caitlin Hoffman
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"Cambria",serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif">We will continue to send regular updates as plans develop.
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif">Sincerely, </span>
<o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif">Jim </span><o:p></o:p></p>
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